NPB Exec Meeting Minutes – November 4, 2020

The meeting was called to Order: Wednesday November 4th. at 6:02 PM. Due to the restrictions imposed during the COVID-19 pandemic the meeting was a virtual meeting.
Present: John Davis, Deb Marshall, Sue Newell, John Yim, Lyle Evans, Michele Ney, Sean Kennedy, and Anna Edgar.

Regrets: Garry Robbins

Purpose of the Meeting: Monthly Exec meeting

Minutes of Previous Meeting:
Moved by John Davis, seconded by Gary Robbins that the October minutes be adopted as corrected and circulated. Motion Passed.
There was no business arising from the minutes.

Treasurers Report:
Lyle reported a YTD net loss for the period ending Sept 30 of $2017. Our cash position stands at $21,911 which include cash in our Stripe account.
October revenue was reported as:
– Income from all sources: $2,731
– Expenses: $2,790
– Revenue: Net Loss -$59
Moved by Lyle Evans, seconded by John Davis that the treasurers report be adopted as read (and circulated). Motion Passed.
Discussion Points:
– Lyle reported that revenues were picking up as more members were starting to play indoors.

Punch card Refund:
Anna reported that the e-transfer process went very smoothly. There are still 5 remaining in circulation as a few punch card holders have not yet submitted requests for refunds..
Return to Indoor Play Guidelines:
No change to the indoor COVID-19 guidelines we are following.
Club Play Update:
The extended play times and increased court fees have been entered into CourtReserve. All sessions require payment when members register for play except for Sundays where members pay once they are approved.

Racquet Sport Facility:
John Reported on the recent meeting with Park and Recreation. The Ad Hoc Committee has identified only 2 reasonable approaches to acquiring more “purpose-built” space:
1. A city provided facility in the form of a field house, or
2. A private built facility – likely by a leasehold on an existing commercial site.
Next steps are to prepare a proposal for option 1 and present it to City hall. Richard Harding indicated he would help with preparation of that submission. At the same time we will investigate costs of a possible leasehold solution. Richard also indicated that if a private facility were to be built the city would not actively pursue that clientele by way of constructing competing facilities.
There are two active plans for future citywide development. A commu8nity multiplex is needed to serve South Nanaimo and there is also a Beban Park improvement plan.
John expects that these steps can be accomplished at little or no cost to the clubs.
The WEB site:
Nothing new to report at this time. 

Name Badges:
Nothing new to report at this time.

Old Business:
1. Skill Rating System:
a. There was much discussion around this subject again. The main issues being how to move players from 2.0 and 2.5 rating and playing on court 1 (Beginner) to higher rated play.
b. Sue will contact Rod Hamilton of the Courtenay Comox Club to see what they are doing.
2. Club WEB site development – Nothing new to report
3. As to the Introduction to Pickleball: The lesson will be 1- 2 hour session and the instructor(s) will assess each individual participant and will determine whether he/she is ready to play in club sessions or suggest further training before being able to register for club play.

New Business:
Re: Cancellations and refunds:
Moved by John Davis and Seconded by Michele Ney that: Any player who cancels a session for reasons of illness or injury within 4 hours of scheduled play be afforded a credit to their account.
An amendment was introduced by Lyle Evans and seconded by Sue Newell
that: The motion be amended to remove the grace period. The amendment passed and the amended motion was carried.
The meeting adjourned at 7:19 PM.
We used 2 full Zoom Sessions

Next Meeting set for Wed. December 2th.


NPB Exec Meeting Minutes – October 7, 2020

The meeting was called to Order: Wednesday October 7th. at 6:02 PM. Due to the restrictions imposed during the COVID-19 pandemic the meeting was a virtual meeting.
Present: John Davis, Deb Marshall, Sue Newell, John Yim, Lyle Evans, Michele Ney, Garry Robbins, and Anna Edgar.
Regrets: Sean Kennedy
Purpose of the Meeting: Monthly Exec meeting
Minutes of Previous Meeting:
Moved by John Davis, seconded by Gary Robbins that the September minutes be adopted as corrected and circulated. Motion Passed.
Treasurers Report:
Lyle reported a YTD net loss for the period ending Sept 30 of $1,959. Our cash position stands at $21,336 which includes cash in our Stripe account.
Moved by Lyle Evans, seconded by Sue Newell that the treasurers report be adopted as read (and circulated). Motion Passed.
Discussion Points:
– John D. asked if Lyle could separate the actual fee intake from the punch card refunds as line items to provide  greater clarity.
– Currently with a fee of $5.00 per session our breakeven point is 15 attendees from a maximum of 24. It is believed the attendance will pick-up soon, as a result of weather changes and the removal of mandatory partnerships for registration.
Moved by Lyle Evans, seconded by Sue Newell that the September financial report be adopted as circulated. Motion Passed
Punch card Refund:
Anna reported that the e-transfer process went very smoothly. There are still some remaining in circulation as the holders have not yet submitted requests for refunds..
Return to Indoor Play Guidelines:
Sue reported no new growth in play. Court utilization to date has been around 72%
Club Play Update:
Sue noted that Tuesday morning sessions and Friday evening sessions have been experiencing a low turn-out. There was discussion as to whether we should cancel these sessions or continue with them. It was agreed that we would wait as the weather is starting to turn and more outdoor players would start to play indoors. As well, by removing the partner restriction on indoor play it was felt that might increase the numbers as well.
Much discussion was held over the issues of requiring partners as part of the approval process. After much examination of the COVID-19 restrictions and other safety issues the following items were settled upon:
   1) The partner restriction is no longer required and will be been removed. As discussed, 6 players will be assigned to a court based on skill level and round robins for those 6 players will be scheduled. There is still no mixing with other courts. Restrictions for players under 3.0 are still in place and they are to remain on Court 1.
   2) The approval process will be been removed. When a player registers, they will automatically be approved as long as the maximum number of players has not been reached.
   3) Waitlisted players will get spots as they open up. If a player cancels the next person on the waitlist will be registered to play. I have not allowed automatic register from the waitlist 4 hours before the start of a session so if someone cancels within this 4 hour timeframe the court coordinate will have to go in and register that person from the waitlist in the system in order for them to play.
   4) Payment will now be required as part of registration.
   5) If we get extended times for our session the fees will be applied as follows:
                          a. If the session is 1.5 hrs. the fee remains at $5.00.
                          b. If the sessions are 2 hrs. or longer, the fee will be $6.00
Racquet Sport Facility:
– John Reported on the returns. There were just over 130 responses. There was overwhelming support to move ahead with a business case study to construct a purpose-built racquet sport facility.
– Moved by John Davis – “that the Nanaimo Pickleball Club make available funds in the amount of $5000.00 to be used in the development of a business plan for a proposed racquet sport facility built in conjunction with government agencies. Oversight on the use of these funds will be the responsibility of John Davis and the PB executive”. Seconded by: Michele.
– The following amendment was proposed: Moved by Lyle Evans that “any monies put forward by the club be matched dollar for dollar by the partnering Badminton club”.
The motion passed as amended.
– Prior to actually spending any money the city will be approached once more with a conceptual plan. If the city is in a position to encourage us forward, then we will look at building a solid business case to move forward with.
The WEB site:
– Deb Marshall has indicated the scope of the changes needed to the site are beyond our memberships abilities to address properly.
– Moved by Michele Ney and seconded by Lyle Evans that we get quotes from  possible Design proponents to construct our new site. John Davis indicated he and Sean had some experience in preparing terms of reference for issuing an ITQ, and that they could evaluate the returns. The motion passed.
Name Badges:
Nothing new to report.
New Business:
1. Skill Rating System – Lyle suggested we need to develop some rules around skill ratings as our current approach is mainly self-assessment. As Sean was unable to attend the meeting Lyle suggested this topic be deferred until next meeting for Sean’s input.
2. Cognito – we are currently paying $US24/month for Cognito but with the startup of CourtReserve this plan is no longer required. Lyle indicated that he will change the plan to the Free Plan which greatly restricts what we can use Cognito for. We can upgrade again in the future if we use Cognito for tournaments etc.
3. Google Groups Gmail account – Lyle indicated that he will delete inactive members from the google group membership Gmail. He also mentioned that emails to members can be sent our via CourtReserve.
4. Anna mentioned that only 1 member had registered for the 2 day Introduction to Pickleball session. With only 1 member it is not feasible to run the session. Lyle stated that we have to have some process to deal with our restricted members (currently around 20) who are not allowed to play in any Club events until they have taken the Introduction. Lyle suggested that we should ask Lee if he could assist with doing the Introduction and assessment for this group. John Y was going to discuss with Lee. Meanwhile John Y indicated he would get in touch with the one individual who signed up and work with him on a one-on-one basis so that he would be able to join regular Club play.

The meeting adjourned at 7:15 PM.

We used 2 full Zoom Sessions and a third was initiated. New Business was raised in the third session. Thanks to Lyle Evans for recording these items as John Davis withdrew from the meetings.

Next Meeting set for November 4, 2020 @ 6:00 pm.


NPB Exec Meeting Minutes – September 1, 2020

The meeting was called to Order: Tuesday September 1st. at 6:02 PM. Due to the restrictions imposed during the COVID-19 pandemic the meeting was a virtual meeting.
Present: John Davis, Sean Kennedy, Sue Newell, John Yim, Lyle Evans, Michele Ney, Garry Robbins, and Anna Edgar.
Regrets: Deb Marshall
Purpose of the Meeting: Monthly Executive meeting
Minutes of Previous Meeting:
Moved by John Davis, seconded by John Yim that the August minutes be adopted as corrected and circulated. Motion Passed.
Treasurers Report:
Lyle reported a YTD net loss for the period of $1,668. Our cash position stands at $21,027
Moved by Lyle Evans, seconded by Sue Newell that the treasurers report be adopted as read (and circulated). Motion Passed.
Discussion Points:
– Members will be issued with Refunds for any unused plays on punch cards will be issued with the return of the punch card.. Proposed to set up at OW and pay in person. John Yim to help Lyle.
-Cognito version to be phased into “Free” version.
-The membership will be emailed to notify of new booking facility
-Island connect credit stands at about $1100. Will ask for refund.
-Non paid-up members to be deleted from distribution list after notice of refunds sent out.
Return to Indoor Play:
Our COVID-19 plan for play resumption has been accepted by Oliver Woods Staff.
Of note:
-the change rooms will be open but not the showers.
-Sessions will be shortened in duration
-Up to 24 players are permitted per gym.
-Likely only 1 gym in play at a time.
-Setup and take down of nets will be done by OW staff.
-We have determined a start date for our rentals to be Monday Sept 14.
-We have a number of court captains in place including: Sean for Sunday’s Gary for Saturdays. Deb and Dave are also available. May need one or two more.

The WEB site:
Deb Marshall would like the site to be re-written to bring it more current with today’s standards and look. Ken Holman has agreed to help with redesign.
Sean will assist in preparing a requirements document for the new site to clarify functionality and required features.
Our current website needs to be operational during any construction of a new one as the link to CourtReserve needs to be available for new members to join the Club.
Racquet Sport Facility:
The questionnaire has been sent out to club members: Anna prepared a Cognito form and has received 44 replies. To date the responses have been positive and encouraging. The same questionnaire will be sent out by the badminton club.
Name Badges:
Nothing new to report.
New Business:
1. Sean has volunteered to manage the “Facebook” account we have. No specific details were given.
2. A group headed by Lyle is setting up the new on-line booking system. Current members are being loaded into the software and a welcome email to members will be sent out shortly. Lyle expects the system to be up and running the week of Sept 7th for use by Sept 14th. The court captains will need training before the go live date, Lyle and Sue to arrange. When the new system is operational the purchasing of memberships on our website will have to be turned off and a link to the new on-line system created.

The meeting adjourned at 6:39 PM.

Next Meeting set for Oct 6


NPB Exec Meeting Minutes – August 4, 2020

The meeting was called to Order: Tuesday August 4th at 6:02 PM.

Due to the restrictions imposed during the COVID-19 pandemic the meeting was a virtual meeting.
Present: John Davis, Sean Kennedy, Sue Newell, John Yim, Lyle Evans, Michele Ney, Deb Marshall, Garry Robbins, and Anna Edgar.
Regrets: None
Purpose of the Meeting: Monthly Exec meeting
Minutes of Previous Meeting:
Moved by John Davis, seconded by John Yim that the July minutes be adopted as corrected and circulated. Motion Passed.
Treasurers Report:
Lyle reported a net loss for the period of $1,875.74. The Membership for the club stands at 279. Our cash position stands at $20,760
Moved by Lyle Evans, seconded by Sue Newell that the treasurers report be adopted as read (and circulated). Motion Passed
Return to Indoor Play:
Sue presented an overview of the Oliver Woods guidelines to play.
Of note:
– The change rooms will be open but not the showers.
– Sessions will be shortened in duration
– Up to 24 players are permitted per gym.
– Likely only 1 gym in play at a time.
– Setup and take down of nets will be done by OW staff.
– There is no start date provided at this time.
– No club action is contemplated at this time.

The WEB site:
Deb Marshall would like the site to be re-written to bring it more current with today’s standards and look. Ken Holman has agreed to help with redesign

Racquet Sport Facility:
John Davis reported progress to date and had published a document containing the information we have gathered thus far. Additionally, he circulated a summary report outlining the next steps. It is critical to poll the membership, both in the pickleball and badminton communities.
John indicated he would like a polling questionnaire sent out in September. The point was raised that the questionnaire should have information on the number of sessions a player might expect to get if the fee structure were to be a member-based fee (of approx. $75/mo.). In addressing this question we cannot rule out a hybrid fee structure for both monthly membership and pay as you go memberships.
Construction of a new facility with 6-8 courts would likely run in the neighborhood of $4M. Leasing of an existing facility would require a large amount of capital for leasehold improvements.
Name Badges:
Nothing new to report.
New Business:
1. Sean has volunteered to manage the “Facebook” account we have. No specific details were given.
2. Lyle suggested Anna send out a notice to members advising that non-paid members will be removed from our email lists by Aug 31st if they are not paid up.
3. Lyle suggested we do the introduction/orientation to Pickleball on the outdoor courts prior to the opening of indoor play.
4. Lyle suggested the above items and other items (ie training being provided by Lee, update on indoor play at OW, etc) could be included in an update to be sent to all members.
5. Lyle is looking into an on-line booking application. He will report back when he has a conclusive recommendation.
6. Lee has inquired if any of the membership are asking about on-going lessons. Only 1 person thus far. We will forward any requests for information as we get them.
7. Sean reported our membership currently stands at 279
The meeting adjourned at 6:52 PM.

Next Meeting set for Sept 1


NPB Exec Meeting Minutes – July 7, 2020

The meeting was called to Order: Tues. July 7th at 6:02 PM.

Due to the restrictions imposed during the COVID-19 pandemic the meeting was a virtual meeting using an application called Zoom.
Present: John Davis, Sean Kennedy, Sue Newell, John Yim, Lyle Evans, Michele Ney, Deb Marshall, Garry Robbins, and Anna Edgar.
Regrets: None
Purpose of the Meeting: Monthly Exec. meeting
Minutes of Previous Meeting:
Moved by Sue Newell, seconded by Deb Marshall that the minutes be adopted as circulated. Motion Passed.
Treasurers Report:
Lyle reported a net loss for the period of $1489.85. The Membership for the club stands at 275. Our cash position stands at $21,084
Moved by Lyle Evans, seconded by John Davis that the treasurers report be adopted as read (and circulated). Motion Passed
Mexican Madness:
Anna reported that Dee would still like to attempt to conduct this event. However, it was generally felt that would be infeasible due to COVID-19 restrictions and Pickleball BC guidelines. Questions of insurability were raised as well. Lyle indicated that in itself should not be a problem, however Michele was very much concerned.
Lyle did offer that: “It shouldn’t be a problem if we are following the Covid-19 guidelines as dictated by the City and also if we are in compliance with the provincial health authority guidelines. The Mexican Madness format would not be in compliance with the current guidelines so our insurance would be void”
Indoor Play:
Parks & Rec issued a bulletin updating the status of indoor play They are currently preparing a protocol document for resumption of play at Oliver Woods. At this time we are not certain of that protocol and how Pickleball play would be affected. Regardless we would have to adapt our Pickleball guidelines to conform with whatever is mandated by parks & Rec. No action is contemplated at this time.
The WEB site:
Deb Marshall would like the site to be re-written to bring it more current with today’s standards and look. The Club would require expert assistance in so doing. Thee will be a search for capable resources within the club. If none are found then we will consider contracting out the re-write if the price is reasonable.
Racquet Sport Facility:
John Davis reported progress to date and had published a document containing the information we have gathered thus far. Nothing definitive has been decided. We are meeting with Parks & Rec on Friday, July 17th. to discuss the concept and possible P&R involvement. The Badminton clubs are part of our research team and the vision includes the possibility of a combined center including PB, Badminton, Table Tennis and possibly Tennis as well.
Construction of a new facility with 6 courts would likely run in the neighborhood of $4M. Leasing of an existing facility would require a large amount of capital for leasehold improvements.
Name Badges:
Anna reported she was ordering 10 new name badges. We discussed periodic ordering to try to get bulk rate benefits. The decision was deferred until we get more new members and more pricing information.
New Business:
There was no new business to report
The meeting adjourned at 6:40 PM. Thanks to Anna for the session set up and chairing.


NPC Executive meeting – Tuesday, June 2, 2020

1. Call to order 6:09 pm 
2. Minutes of last meeting – May 5, 2020 Sue made Motion to accept Minutes, 2nd by Lyle – approved
3. Treasurer’s Report – Lyle – Please refer to attached for detailed financial info. Current membership is 269. Majority of income is from punchcards. Lyle motioned to accept financial statements for May 2020, 2nd by Gary, all approved.
4. 2020 Mexican Madness Tournament – Dee and Ronnie will not need much time to prepare and are still hoping to organize an outdoor tournament if possible. We can’t do much until City or Health officer gives updated guidelines.. Tabled until next meeting.
5. Club play updates – Sue – club rentals for summer and fall – we asked for more time slots and have not heard back from Oliver Woods as yet as to what sessions we have. We are hoping to have Island Connect for Wednesday and Friday nights as well
6. Club Name tags – do we continue to supply to new members? After round table discussion, it was decided to include the chance to purchase a name tag for $7.50 on cognito form for new membership. Motion to update forms for this change by Anna, and 2nd by Lyle.
7. New membership intake – Michele shared concerns re not having adequate play time for increasing membership. Lyle shared that membership has dropped since April renewal, and may not be an issue. Also we don’t know what the future will look like with Covid so tabled for further discussion for next meeting, if we have more info.
8. Club play – other locations –Lyle shared that we are looking at other viable locations such as Frank Crane, Dep Bay Activity Centre, Nanoose Bay Community Centre, Aspengrove School. Schools will not be renting space while Covid is still an issue
9. Portfolio Assignment – see below
Portfolios – Job outlines
Tournament coordinator – Anna – to ensure the successful implementation of club sponsored tournaments (NPC annual tournament and Mexican Madness) by finding tournament directors, establishing tournament dates and gym rental.
Volunteer directory and recognition – keep track of and recognize all NPC volunteers – Will assign in the fall, and Sue will update the spreadsheet as needed.
Publicity/Social Media – Sean will update FaceBook – to ensure all club sponsored events are advertised and all tournament results involving club members are posted on social media
Training and Development – John Yim -liaison with Lee to ensure that instructional classes are available for beginners and training opportunities for established players. John will work with Lee to start process of getting new players from March Membership enrolled in introduction to PB. Lyle can export names from Cognito forms to Xcel spreadsheet and forward to John.
Communications – Deb Marshall – to ensure all inquiries are answered and forwarded to appropriate executive members for action. Sue will assist Deb initially.
Apparel/Name tags – Brenda to advertise/order/deliver NPC apparel and place orders for name tags for new members
Oliver Woods Rental – Sue – liaison with Oliver Woods to book Club play times and finding coordinators for play sessions. Sue will oversee Island Connect rentals as well
Ratings – Sue to liaise with Brooke Siver- ensure all club members are rated (self or USAPA/PCO); ratings clinic Membership Data I/T Development – Sean – development and implementation of a new membership data/rating/club play/payment integrated system
Website – Anna and Deb – ensure all information on Club’s website (WordPress) is updated and accurate
City Liaison – John D. with Lyle and Gary as support. Liaison with the City’s Recreational director regarding outdoor/indoor facility
Pickleball Machine – Anna will store – John Yim will remain Responsible for maintenance, upkeep, tracking of machine
Other facilities Rental – Discussed the prospect of building our own facility – John D. spoke on his experience in Victoria with squash Club at Cedar Hill Rec Centre. Michele is involved in discussions with City re building indoor tennis courts now that Westwood facility has sold. Lyle thought a partnership with badminton might work as they have same court dimensions. John D., Michele, and Gary will investigate if this is a possibility,
Developing Guidelines to return to Indoor Play – Lyle and Anna have come up with some possible guidelines but need to wait until City or Prov Health share recommendations.
10. Any other business – each executive member please send contact info to Anna so we can all update our contact lists.
Adjournment at 7:11
Next meeting: July 7, 2020


Minutes – NPC AGM May 30th, 2020

1. Call to Order 1:02pm
2. Quorum – Attendance record- 26 members joined the meeting, and Sue stated that we had a quorum and made a motion to continue the meeting, seconded by Bill, all approved.
3. Welcome All Members – Anna welcomed all members and shared how our Zoom meeting would be chaired.
4. Acceptance of Agenda – Dave made motion to accept agenda, Sally seconded, all approved.
5. Approval of Minutes – Sue motioned to approve minutes of June 1st, 2019, seconded by Kathy, approved by all.
6. Treasurer Report – a report was sent out to membership prior to our meeting. Lyle reported that our net income, for the 12 months ending April 30th, 2020 stood at $5537.69. Lyle motioned to accept Income Statement, seconded by Sue, all approved.
Budget for 2020/2021 will no longer benefit from Training Income, as training will be independent from the club. Six portable nets have been included in the budget, for use at other facilities. Lyle moved to accept the budget and Kirsten seconded, all approved.
7. Presidents Report – Anna sent out a report prior to the meeting. Anna thanked the outgoing Directors, Dave, Lee, Sally and Bill for all their contributions and good deeds . Anna spoke about Oliver Woods remaining closed and that we are updated on a monthly basis. No information as yet, as to when it will reopen. The Nanaimo Tournament was cancelled, and there is some hope that we may have Mexican Madness in an outdoor venue, but that will depend on future health orders.
8. Training Report – Lee asked if there were any questions re training report that was previously sent to members, no questions from the floor.
9. Apparel Program – report was sent out prior to meeting and no questions from the floor.
10. Club play Updates -Sue shared Oliver Woods continues to be closed at least until the end of June. We are kept updated on a month to month basis. We don’t know what it will look like , once we are allowed indoor play, but expect there to be restrictions. A conversation ensued, and Michele asked if perhaps it would be time to limit membership as we may have limited play opportunities, and have a steadily growing membership. Lyle shared that the membership has dropped significantly and we are hoping to
provide play at school gyms as well as perhaps some community centres.
Alex asked about the Lacrosse box, and Lyle said that it is available, but we would not be able to put down permanent lines and the logistics need to be worked out. It would need to be an organized play as key deposit is $100 and portable nets would need to be stored/managed etc.The cost for 6 portable nets has been included in the budget. Kirsten, made a good point by, sharing that schools are busy trying to get things acceptable to manage a reopening for students, and may not be interested in renting gym space until the Covid situation will be resolved. Ernie asked about the Boxwood connector, and its affect on the Beban courts. Dave said that when he met with city officials there were no immediate plans, and most likely if impacted the courts could be relocated. It was decided to table the discussion on limiting membership, until the next Executive meeting.
11. Departing Officers Message – Dave shared he had enjoyed six years on the executive, this last year as past president, and believes he is leaving the club in excellent hands. Lee reached out to his coaches who helped train upwards of 350 players, and thanked them for all their help and encouragement. Lee as well thanked Dave for his support, from the beginning, to encourage Lee to develop his training program. and also to Brenda for her support. Sally thanked everyone and said she had fun, and
hoped shed see everyone back on the courts soon. Bill congratulated the board for the last 2 years, and left us with a challenge to build our own facility. Bill had experience building a squash facility on the North Shore.
Sue thanked the departing officers and virtually presented them with a token of our sincere appreciation for all their service over the past years. Sue will arrange to meet with the escapees ( haha) to pass on our thanks in the form of a gift certificate.
12. Election of Officers – Sue, John Y., John D., Anna, and Lyle will have their names stand. Sue nominated Anna for president, seconded bu Alex, all in favour – elected.
Anna nominated Lyle for Treasurer, 2nd by Kathy, all in favour – elected. Sue nominated John D. for Secretary, Kirsten seconded, all in favour – elected. No members stood for VP, and that position is vacant. Dave nominated 3 directors at large, Michele Ney, Deb Marshall, and Gary Robbins, seconded by Dan, all approved – elected.

Meeting adjourned at 1:53pm

President’s Report to the 2020 Annual General Meeting

I would like to welcome everyone to our AGM. This is a new experience for us as we hold this meeting via Zoom. We very much appreciate your attendance and your input today on the matters that concern your club.

This past year has seen another record growth in membership, but with this comes challenges, not only with providing enough playing time for all but how to incorporate beginners into regular play. To this end, we have instituted new guidelines for beginners with little or no pickleball experience. We were in the process of implementing these when COVID-19 pandemic started and all play was suspended in mid-March. I’d like to commend all our members for their patience during this period of no play. As the outdoor courts are reopening I remind everyone to adhere to the City’s guidelines on return to play. Oliver Woods Community Centre remains closed until further notice.

Our training and development program was extremely successful and expanded this year to include a Level 3.  As well, Pete and I offered several Pickleball Our Way clinics to the members. Our annual tournaments; the Nanaimo Indoor, the Mexican Madness and the inaugural indoor “Welcome in the New Year Mixed Doubles” Tournament in January were all highly successful. Unfortunately, our Indoor Tournament scheduled for July has been cancelled due to the pandemic.

I’d like to thank my co-Executives for their invaluable contribution to the club. Four are stepping down this AGM. Sally was our Communications Director and Bill was in charge of our Volunteer Appreciation. Lee was Director in charge on Training and Development; and over the past four year has developed and delivered numerous Level 1, 2 and recently 3. His passion for training is evidenced by his desire to continue as a private instructor. And last but certainly not least, Dave, who has been on the Board for 6 years with 2 as president. I had big shoes to fill, figuratively and literally! Under his leadership, the club membership more than doubled, we saw the development of the 2 pickleball courts at Beban and the redevelopment of Beaufort Courts to 6 dedicated pickleball courts. He has worked hard to promote pickleball in Nanaimo and we’re sorry to see him off the Board but he has earned a well-deserved rest. I know you will join me in wishing our outgoing Executives a very warm thank you. I would also like to thank all our other volunteers, our court co-ordinators and captains, as well as all who helped with our tournaments. Our club cannot exist without the dedicated efforts of our volunteers.

This coming year will be a challenge as we all adapt to living with COVID-19 and how that will affect indoor play. It’s hard to speculate on what guidelines the Provincial Health Officer and the City of Nanaimo would recommend before allowing Oliver Woods to re-open. The Club’s priority is the health and safety of our members. To that end, we hope to work with the City to develop a risk mitigation plan for safely returning to indoor play. I look forward to working with our returning and new Executives as we navigate our new world. Stay safe and stay healthy!

Anna Edgar

Report of the Treasurer

For the Year Ended April 30, 2020

 Income Statement for the Year Ended April 30, 2020

  • On a cash basis the Net Income for the year ended April 30 2020 was $5,537.69 (Note 1)

Made up of:

  • Revenue of $53,801.44 was mainly from Club Play charges of $35,112.79, tournament income of $8,242.00, training revenues of $5,060.00 and membership dues of $4,840.00
  • Expenses of $48,263.75 was mainly related to Gym and room rentals at Oliver Woods and Island Connect School of $32,013.86, tournament expenses of $6,643.70, training costs and supplies of $4,130.34, major purchases of $2,444.95 and pickleballs and supplies of $1,535.16
  • Net Income from tournaments amounted to $1,598.30 and net income from training amounted to $929.66
  • Major Purchases included the Pickleball machine ($2,294.88) and a banner & ties ($150.07)
  • Cash in the bank at April 30th was $22,439.27 made up of opening cash of $16,901.58 and the net income of $5,537.69.
    • The cash balance in the PayPal account was $516.48 at the end of the year.
    • During the year an additional $3,000 was put into a GIC bringing the total funds in GIC’s to $8,000

Note 1:

  • On an accrued basis the net income was $4,999.42 which consists of the following adjustments:
    • Add: cash in PayPal account ($516.48) plus refund due from Island Connect for cancelled gym rentals ($1,032.75)
    • Deduct: Pickleball BC membership fees ($1,987.50), outstanding room rental charges ($100)

Actual 2020 Net Income vs Budget 2020 Net Income

  • Actual Net Income of $5,537.69 was $1,937.69 better than the budget of $3,600.00
    • Club play fees less gym and room rentals were better by  $598.93
    • Pickleballs and supplies were lower by $964.84
    • Membership fees to PBBC were $1,697.50 lower than budget. This is timing related as membership fees of $1,987.50 to PBBC had not been cashed as of April 30th.
    • Net income from merchandise sales was $407.00 whereas there was no budget
    • Net Income from training at $929.66 was $329.66 better than plan
    • Software and banking fees were $306.76 lower than budget
    • The above savings were somewhat offset by major purchases of $2,444.95

Report to Membership at the Annual General Meeting Form Coordinator of Training and Development – May 30, 2020

Like most everything else, Training and Development was impacted dramatically by COVID-19 this year.  There were no training courses in September 2019 as Brenda and I were away in Europe, but during this time, several members of our Executive and members of our coaching team were gracious enough to provide five weeks of supported play for our Level 1 grads.  Reports were VERY positive and members had a great time and valued the opportunity and appreciated the guidance.

There were two Level 1 classes offered this year, one in November and one in January as well as one Level 2 class in February 2020.  There were significant school closures with Easter and spring break making it difficult to offer any further courses prior to the COVID-19 closure of schools.  The April Level 1 class and supported play classes were both cancelled due to COVID-19.  Whereas this was not as demanding a year as our previous one where 11 training classes were offered during the fiscal year, we did introduce for the first time, Level 3 training in December 2019 to four members.   Harvey Hall joined me in presenting this new offering and the results were remarkable.  This course has a theme of “intentionality” meaning that players work to place the ball where it is intended to go.  Another important element of this course is “mindfulness” and understanding how much a positive emotional state of mind plays in the successful application of skills.  I was able to introduce a “Post Level 3” class—a continuation of Level 3 with once again, remarkable results!  This opportunity to reinforce skills that have been recently learned has influenced my thinking about future training offerings.  As adult learners, demonstration, repetition and practice are key to our learning new skills.  The repetition through drills and practice with coaching support is critical to the plans I have for training and development in the future.  It was a pleasure and an exciting opportunity to write Level 3 and the Post Level 3 programs.  These and all of the other training programs will continue to evolve, over time.  Three Level 3 classes were planned in March/April, all of which had to be cancelled due to COVID-19.

As you may be aware, after four years with the board of directors of the NPC and equal time as Coordinator of Training and Development, I am stepping down from the Board and from my post as Coordinator of T and D.  I have had the privilege of writing and delivering three training programs with the help of very competent members of our club as coaches, offering training to approximately 350 people at all three levels.  It has been a pleasure beyond words to work with our coaching team, to have had the ongoing support of our Executive and to have the willingness and trust from our members to engage, learn and grow with this wonderful game of pickleball.  Though stepping down, I am not stepping away.  I have completed my Level 1 Coaching Certification with the International Federation of Teaching Professional Association this year and I have plans for completing Level 2 Coaching later this year.  I have decided to launch into independent coaching offering all three levels outside the Club to members and non members.  I will be starting on or about June 1 with my new initiative while introducing three other support programs—focused on transitioning from one level to the next.  Training groups will be five people in total—an exceptional coach to participant ratio—and I will be inviting coaches to assist with the higher-level classes.  I believe this will mean more frequent offerings of each level of training, and for the first time, offering training right through the summer.  COVID-19 has placed some obstacles in front of the plans for training but I am seeing these as opportunities and not barriers.

My sincere thanks go to ALL of our members for your support and encouragement over these for your, to the coaches who have done exemplary work to assist our members to learn and to grow in their game, to Brenda for her continuous support and infinite patience with me, to Dave Eaton who opened the door to allow me to fulfill my vision with the Club through training, and to the Executive who stood in support of my ideas for training.

Lee MacDonald

Apparel Report

There were 3 t-shirt orders placed in 2019 (June, August and November) for a total of 79 t-shirts sold and 2 warmup jackets.

Our plan had been to sell again at the tournament this year but now of course the next opportunity to offer t-shirt sales will be sometime in the future…..unknown at this time.

We do have an assortment of prizes on hand for our annual tournament as well.  

I am happy to continue with being responsible for the apparel program.

Respectfully submitted,
Brenda MacDonald

Membership report for AGM 2020
January 2020 saw in excess of 350 members listed on the club membership list, representative of those who had either renewed in 2019 or subsequently joined the club as a new member.
As of May 26th 2020, the club shows 232 members who have renewed their membership and 36 new registrations, for a total of 268. We can therefore report a drop of 94 members at this stage of the year. It would be fair to anticipate that once the outdoor recreation facilities are fully open to support full competitive play and the indoor play time commences in the same fashion, that a further uptake in membership registrations will be observed. There is no definitive ‘hit’ for the club financially, in this respect, as there is currently no requirement for rental payments in the indoor facilities at this time.
The City (and Provincial) response to COVID-19 can fairly be assumed to have directly affected the decision of existing and potential members to hold back on their respective online registrations until the uncertainty of current events have been somewhat resolved, or at least lessened, in terms of local restrictions.
For what it is worth from a gender perspective, 58% of new members are male. Of those members for 2020, 56% (128) are female. It could be fairly stated that the gender balance is not quite even, although actual playing data is not available to us at this time.
As at May 26th –
                                                      Count      %
Members (Male)                           117       44
Members (Female)                       151       56
Current Membership total         268      100 

Outdoor play has commenced successfully under specific guidelines that the club has negotiated and renegotiated with the City. While singles play is currently the norm for folks not living in the same household or moving within a close circle of friends, many other public areas are opening up for controlled play. Hopefully, we may return to regular doubles play sooner rather than later.

Submitted by Sean K.


NPC Executive Meeting Minutes – May 5, 2020

The meeting was called to Order: Tuesday May 5th at 6:02 PM. Due to the restrictions imposed during the COVID-19 pandemic the meeting was a virtual meeting using an application called Zoom.

Present: John Davis, Lee MacDonald, Sean Kennedy, Sally Morten, Sue Newell, John Yim, Lyle Evans, Bill Inglis, Dave Eaton and Anna Edgar.

Regrets: None

Purpose of the Meeting: This was a special meeting to address issues raised around training and membership


Motion: Moved by John Davis and seconded by Dave Eaton

Be it resolved that:

  1. The Nanaimo Pickleball Club (NPBC) not provide any structured training programs to its members or interested parties.
  2. Further, that any training programs offered for delivery by independent qualified instructors will be identified on our WEB site.
  3. The NPBC will work in cooperation with the Nanaimo Recreation Program in support of introducing potential players to the game of Pickleball. Lee would like to continue in the lead position as a Club representative in a volunteer Capacity

After lengthy discussion this motion was passed unanimously.

Motion passed: Unanimously


Motion: Moved by Lyle Evans and seconded by Sue Newell

That membership requirements as stated on the club Web site, be the official criteria for membership in the Nanaimo Pickleball Club. Expressly:

Applicants with Previous Playing Experience

  1. Those individuals with Pickleball experience can apply directly for membership.
  2. To join regular Club play you must demonstrate that you have attained a certain level of skill.

This is to ensure that the games are fun and enjoyable to the new members as well as to our existing Club members. Existing Club members are playing for the fun, exercise and a good game of Pickleball but not to coach, teach or instruct and that is why we require a certain skill level for new members.

Applicants with no Previous Playing Experience

  1. New applicants who do not have any Pickleball experience must demonstrate certain skill levels of play before playing in any regular Club sessions.

It is up to the individual applicant to acquire a qualifying skill level and they can do so by:

  1. taking training from an external provider,
  2. attend an orientation session offered by the Nanaimo Recreation Department, or
  3. Demonstrate they can play at a certain as determined by the Executive of the club.
  1. New members who have not qualified for regular Club Play cannot prepay for regular Club play sessionsuntil they approved. To this end, supportive play will be offered for these players on specified play dates as set out by the executive.

Action Item: John Davis was to bring down the exact wording from the WEB site for discussion by the executive at the next opportunity. It is likely the intent, if not the exact wording, will be maintained.

The Motion was tabled.

Q&A Issues: A number of operational questions and Issues were identified and addressed by the executive. Those not specifically addressed by the approved motions were raised, discussed and resolved as follows:


  1. (Anna) Beyond introductory courses for beginners and skills and drills for established players, what other training does the club want to offer?
    1. (Lyle) What is the Club’s overall objective – To develop competitive players? To enhance individual members’ skill levels. To provide initial training for beginners. All of the above? How does this mesh with our by-law statement?

Answer: Addressed by Motion number one.


  1. (Lyle) Is it a member’s choice as to which training they take or are we mandating some form of training?

Answer: Attending any training is at the choice of the player. We will not mandate any specific actions.


  1. (Lyle) How do new members fit into this training program?
    1. What is the requirement to join the Club?
    2. What is the requirement for new members to play in regular play sessions?
    3. If training is required, how much training is required and is this the same training currently offered by Lee or something different?
    4. Does the Club still offer an Introduction to Pickleball for new members only? If so, how often and who instructs it?

 Answer: (Lyle) This has not yet been resolved until we finalize the review and discussion and vote on the second motion which will be sometime next week.


  1. (Lyle) How do we handle other individuals/members who come to us with training opportunities? Do we offer all the training opportunities to our members or are we exclusive to a few training programs and how is that decided?

Answer: Qualified training programs and contact information will be posted on our WEB site. The executive will determine if contractors and/or programs are qualified


  1. (Lyle) Do we have a training page on our Website and provide members with all the training opportunities?

Answer: Yes.


  1. (Lyle) Do we gather all the training information and pass on to Lee or do we provide a description of the training on our Website and direct them to Lee through his contact link?

Answer: We will not pass on any information to any training organization. We will list providers on our site. It is a player option to explore training opportunities.


  1. (Lyle) Are there privacy issues with the Club providing personal information to an independent contractor?

Answer: No information will be passed on.


  1. (Sue) So is the committee made up of executive members only and how are they selected? appointed?

Answer: (Lyle) We agreed that an ad hoc training committee would be struck to deal with any training issues that couldn’t be dealt with at a regular Board meeting.”. There will be a training coordinator appointed by the executive.


  1. (Lyle) Conflict of interest with an independent contractor being chair of our training committee – either perceived or real. Shouldn’t the Executive member who has the training portfolio be the chair of the training committee? Who should the members be (POW, Others)?

Answer: No contractor shall sit on the advisory panel as a chair. At present there is no need for an advisory panel. (See Question 9).

Discussion: (Lyle) I don’t think we said no contractor would sit on a training committee. I think we said that no contractor should chair any training committee and the chair should be a member of the Executive. I think we would welcome training contractors to be members or invited guests of that committee


  1. (Lyle) Loss of a revenue stream for training, which accounted for a quarter of our profit this year. Do we charge for anything depending on what our role is or not?

Answer: This will not be an issue. We can adjust revenues from other areas if there is a concern over declining revenues.


  1. (Lyle) Does the Club continue with our partnership with O/W for their Introduction to Pickleball or not? If so, Lee has suggested he would like to continue doing this – is this as a Club volunteer representing the Club or as an independent contractor?

Answer: Addressed by Motion Number one.


  1. (Lyle) Supported play for new members – is this part of the training program and if so, how does it fit in with the other training programs? If not, how is this structured into our current program?

 Answer: Supported play is not part of a training program; however supported play is expected to be provided. It will be renamed to “Mentored Play”. It will be scheduled based on the needs of our members.

Other Business:

  1. Moved by Sally Morten and seconded by John Davis that the July open tournament be cancelled. Passed.

Need to contact Pickleball BC and the VIPA to this effect.

  1. Question: (Sally Morten) Since the AGM has been cancelled what is the status of existing executive members indicating they are stepping down? Also (Dave) what should be done with respect to the three members indicating they would sit on the executive?

The consensus was status quo for the time being, however some flexibility is expected.

The meeting adjourned at 8:10 PM. Thanks to Anna and Dave for setting us up with Zoom.


NPC Executive Meeting Minutes – March 3, 2020

The meeting was called to Order: Tuesday March 3rd at 6:02 PM

Present: John Davis, Lee MacDonald, Sean Kennedy, Sally Morten, Sue Newell, John Yim, Lyle Evans, Bill Inglis   and Anna Edgar.

Regrets: Dave Eaton

The minutes of the previous meeting: Moved to be accepted as distributed. Passed

Treasurer’s Report:

  • The Monthly report for February indicated earnings of about $4,200 but includes the cash for March prepaid sessions. Adjusting for this timing difference our monthly earnings are closer to $1100.
  • Our Year to Date cash balance sits at approximately $22,000. Of which about $1700 sits in our PayPal Account. The rest is in cash and

Moved by: Lyle, Seconded by: Bill that the report be adopted as read. Motion Passed.

Training Report:  A report on training was delivered by Lee as previously distributed by email. There will be:

  • Ongoing Level 2 training for Level 1 grads. Training to be delivered at Island Connect Elementary. There is expected to be a small net revenue of around $120 accruing to the club.
  • Cost will be $30 per participant with payment made via our WEB site facilities.
  • Lee, with the moral support from the executive will undertake further training on an independent basis.
  • There will be spots for level 1 training (still under the sponsorship of the club) in the April 24-May 14 time frame. Fees for the sessions will come to a total of $75.00 per participant. Moved by Lyle, seconded by Lee. Passed unanimously. Signup priority will be given to club members.
  • Lee will be writing his Level 1 Coaching exam through the International Federation of Pickleball Teachers Assn followed by Level 2.
  • Lee led a discussion on court and play etiquette. While there is no set determent in place, members are being asked to self-police. Lee will stress the points around etiquette and safety at various club pay opportunities.
  • The club will undertake to refer training candidates to Lee once he is established in an independent training capacity.


  • Sean reported there currently 330 members in the club (confirmed by Lyle)
  • Renewal notifications will be sent to members. The renewal deadline date is April 30. Anyone failing to renew by that date will have to apply as a new member.
  • We presently had 32 names on our membership waiting list. Of these, 8 were allowed early membership due to their skill level.
  • Membership for all new members will re-open on March 4th. Orientation sessions for these members are scheduled in March that will allow for a total potential orientation of 32 new members. Orientation sessions will need to be scheduled in the following months depending on the intake on new members.
  • The next Pickleball orientation offered by Parks and Recreation is scheduled for April.
  • Lyle will develop a Google group to include these applicants.
  • Sean will look develop a process on how to add new members in the membership file and based on skill level flag them as restricted play. Also a process needs to develop to update all google groups with the new members and remove members who do not renew.

Club play:

  • Sue reported thee has been lower demand for court play and several spares were needed to fill the available spots.
  • Supported play on Court 1 begins Wed. March 3. 4-6 novice payers can sign up by invitation. John D. will attend as the assistant to the players.
  • Similar supported play will be allocated to a single court on both Saturdays and Tuesday. Lee will support the Tuesday play while Lee has volunteered for the and Saturday play. Saturdays will be limited to Level 1 training graduates.

Ratings Clinic:

  • Before committing to a ratings clinic it was decided to poll the membership. The level of interest will determine how we would best proceed. The club has agreed to help subsidize a clinic but participants will be expected to pay a significant portion.
  • There was some discussion about the need to have all players rated and ultimately move to a rating based level of play for various court times.
  • Sue has made initial inquiries of available certified rating professionals. There has been no local (or Island) interest. She has identified a rating instructor from the interior (Brooke Siver) an IFPTA certified rater, who is willing to conduct ratings clinics.
  • More discussion will take place when we have additional metrics.


Minutes – NPC Executive Meeting Nov 5th 2019

  1. Call to Order 6:00 pm – regrets Anna, Dave
  2. Minutes of last meeting – Oct 1, 2019 motion to accept by Sue and approved by Sean
  3. Ladder play was discussed. Placement of people in courts is objective rather than arbitrary. Coordinators finding it difficult to place people.Gary Robbins was a guest for first 30 minutes and presented his feedback on how ladder play is progressing. Lyle made a motion to poll each session whether they want to continue with ladders, yes or no. Lee 2nd, passed. Sue will poll players and bring feedback to the next meeting. Lee made motion to allow Gary to try 24 person court ladders with the Friday group, 2nd by Lyle.
  4. Treasurers report – Lyle stated that total cash is $21,276 up $1210
  5. Update on Name Apparel – Brenda was approached to sell T-shirts and will be organizing a sale.
  6. Training update – Lee shared that Level 3 training is going tremendously and feedback from students has been very good.
  7. No court updates to report.
  8. Membership news – possible changes to the prepaid system. Emails will be used to sign people up for prepaid sessions. This will take the pressure off the server which could not keep up with the traffic on the first of the month. Sue will send out an email to everyone who wants to play in a session to ensure that they are registered in that corresponding google group email. Sue will send email to membership, explaining process, and will add people onto the groups as required. Sue will send out the emails on Dec 1st and reply to the members who were successful in getting a prepaid position. Lyle will update the prepaid list and send out the payment requests.
  9. Mexican Madness- we do not have firmed dates as yet. We will wait til December to book gyms and talk to Dee and Ronnie to nail down a date.
  10. Pickleball Tutor- only 3 rentals so far. Lee does not use for training. Sue would like to organize some drills and skills for Feb and mar and use the machine.
  11. Christmas/volunteer celebration. Sue will rent room and gym – gym is from 11:00-1:00 and room is from 8:30- 12:45. Bill will buy Costco cake. Sally, John Y. and Bill will organize the event.
  12. Update on Other Play Venues – Bill reported that Aspengrove is very keen to rent out their gym. May be ready around April. Bill guesses that there is room for 3 courts.
  13. Ratings – we currently have no process and need to formulate one. – Sue will contact Ken Holman and Hugh to see if they are qualified to rate players, and/or if they would help us set up an in-house rating process for our members.
  14. Adjourned at 8:43

Next Meeting Dec 3rd, 2019


NPC Executive Meeting Minutes – October 1st, 2019

Call to Order 6:00 pm – regrets Lee

Minutes of last meeting – Sep 3rd, 2019 motion to accept made by Sue and John D. 2nd

Treasurer Report – Lyle reported that we have 290 members as of Sept. 30. Total revenue $25507.30, total expenses $24051.92 and bank balance $19356.96

Training update – Sept orientation clinic – Dave says it was awesome. 4 coaches helped facilitate with Dave. Participants very eager. All took out memberships with our club.

Club coach training – Bill and Lee would like to see the club commit to developing trained coaches. Lee has approached 10 people , and asked them if they would like to work towards an in-house coach training program. Lee would take over the training and the club would assist with their development. Bill made a motion for the club to support Bill and Lee’s proposal, to develop Lee’s internal training program of coaches. The club will consider covering costs for gym rentals. John Y. 2nd and the motion passed. Dave would like to see the club look at expanding POW to enhance training within the club.

Children/Jr memberships – Sean presented a form that could be tied to our current registration form. Lyle had examples where clubs have Jr. memberships. Sally suggested that we could approach the pro-d committee and we could teach the teachers, to have a program in the schools, rather than the club get involved directly. We will not pursue Jr memberships at this time, but will also not reject the application of an adult on behalf of a child, to join the club as a junior member.

Court update – Dave, Lyle and Robin installed the windscreen at Beaufort. It was wrong size so will need new one to be ordered and reinstalled.

Sally/Lyle/Sean – the executive discussed possible changes to the prepaid system to allow for better access of all members to our play sessions. We will limit the amount of prepaid per session. 20 member play days will have 4 spares spots held back, Saturday’s will have 8 spare spots held back and Wednesday night will have 4 spare spots held back.

Club Play Update – All sessions are wait listed. Sue shared that there are issues with moving people back and forth between gym 1 and 2. Many players are asking to be moved to gym 2, but there are only so many spots. It is getting more difficult to place people as skills improve and and may even overtake those players that have habitually played in gym 2. No easy way to please everyone. Some player ratings are incorrect and this makes it hard for coordinators to place people as well.

2020 Mexican Madness – Date? Sue reported that we can’t get date until after Dec when OW will know their schedule for shutting down the gym for floor resurfacing. Sue will talk with Dee and Ronnie to see when they are keen, and will follow up with OW. MM supplies will be stored by Dave for the next while.

Pickleball Machine – John Y. will look for a platform for the machine to sit on, to enable proper settings.

Volunteer appreciation BBQ cancelled due to rain. Bill reported that we easily have 40 active members who volunteer. Dec 7th, 1230-3:30 will be Christmas/volunteer appreciation day. Sue will book gym 2 and room beside kitchen. Maybe invite Courtside to to preview paddles. Anna will follow up with Courtside.

Any other business – Dave put it out there that perhaps someone could develop into the role of community Liaison.

Ratings, moving people up or down- Sue brought a member’s request to be moved up in rating. Based on play and tournament participation, the executive agreed to increase the member’s rating.

Lyle made a motion to supply POW with 50 outdoor balls, for training purposes. 2nd by Sue and passed.

Next meeting Nov 5th – Adjourned 8:37


NPC Executive Meeting Minutes – Tuesday, September 3, 2019

1. Call to order 6:00 pm – regrets: John D, Dave, Sean
2. Minutes of last meeting – August 6, 2019 motion by Sue to accept minutes of August 6th and 2nd by John. Passed
3. Treasurer’s Report – bank balance on Aug 31st was $17,537, total membership 263. See attached for full budget statement. Moved to accept John 2nd by Sally
4. Training update – Lee
Open IC on Friday’s in Sept. for supported play. 14 players per evening will pay by punchcard. Jan 10th either level 1 or 2. Lee back Oct 5th. Lyle and Sue will open IC on Sept 13th and facilitate supportive play. April/ May level 3. Local church that has 1 court will be available to run 4 person trial for level 3.
Certification of trainers and coaches. Do we and if so how do we go about doing this. See Bill’s report on background. Much discussion ensued. In the end it will be up to Lee and the executive to decide. Tabled for further discussion.
5. Court update- Pioneer Park running about 3 times more Pickleball players than tennis players, according to Bill’s info gathering. Our club is looking at partnering with others to expand Pickleball opportunities in Nanaimo.
We will use ladders for organizing the 2 courts for Tuesday’s. Players will be seeded in their initial courts and play will continue with ladders. Exception will be the 4+ court where first 6 people who respond to email will be given spot. In message from coordinator there will be a fourth option, of a 4+ player wanting to play.
6. Club play updates – Free spot for court captain and coordinator. Sue made motion that club provide free play for court captains and coordinators for day they organize. 2nd by Sally and passed unanimously.
7. 2019 Mexican Madness – recap; no refund after certain date. After certain date no longer will reimburse if cancelling. Sue will email Danielle re date for Mexican Madness next year. Look at providing 90 minute tournaments in new year at Beaufort.
8. Pickleball Machine – Still very few rentals.
9. Volunteer bbq – Bill says he’ll buy supplies and cook hot dogs. There are plates and napkins left over from Christmas and John will provide . Anna will see if she can get grill and propane tank from church. Bill will buy enough for 60 people. Sue brings blue tooth speaker and music. Sally and Anna can provide big tables. Everyone will bring their own chairs. Pickleball machine will be available. Anna will send out invite to club. Will be fun! 
10. Reimbursement for cancelling training for 5 week block, do we reimburse 50$. Medical/compassionate within any time period, we then issue refund less 10$ admin fee that we pay to PayPal. If cancelled within a week’s notice, then issue refund less 10$ admin fee. If cancelled during session due to medical, no reimbursement, but will try to arrange makeup training. If cancelled less than week’s notice then no refund. Motion to implement this process as above made by Sue and 2nd by John. Motion passed unanimously.
11. Other items- Bill will follow up on closing up the storage locker. Will notify company of our cancellation. Colin will provide his band for fund raiser. Perhaps look at organizing a dance in the new year.

Adjournment 8:25
Next meeting: October 1, 2019


NPC Executive meeting Minutes – Tuesday, August 6, 2019

Call to order 6:00 pm 

Minutes of last meeting – Motion to accept minutes of July 2 made by Sue and 2nd by Dave.

Treasurer’s Report -Total revenue $17,892. A new savings account was created to deposit PayPal revenue. Please see attached for full financial report. Motion to accept by Bill and 2nd by Anna.

Update on name tags and t-shirts for members, etc. – Lee/Brenda – there was a $266 profit for T-shirt sales.

Training update – Dave is leading an orientation on Sept 14th for 16 trainees. Training modules with Lee will begin in October. There will be 5 sets of training for 5 week blocks. 2 x level 1, 2 X level 2 and 1 X level 3 .

Discussion on train the trainer certification. Bill proposes that this club sponsors train the trainers – there would be an agreement that trainers would in turn volunteer time with club. Anna and Pete would like to complete this training, and asked if the club would sponsor them. Dave proposed that club sponsors Anna and Pete. Sue 2nd. Passed.

Discussion on skills and drills and how we could incorporate theses practices within our club. Dave shared that Comox has regularly scheduled blocks for S&D. Dave will find out how they run these in Comox.

Bill amended the proposal to inquire of feasibility for train the trainer preparing players to facilitate training for 3.5 training and directing skills and drills training. Bill will report back.

Court update – Beaufort park windscreen has been ordered with cost of $900.,

Report of people playing or practicing at Pioneer Park – July 20 – August 05: Number of days when nobody was on either of the two courts at 10 am or 2 pm or 7 pm – 4. Number of days when someone was playing tennis at 10 am or 2 pm – 17. Number of days when someone was playing pickleball at 10 am or 2 pm – 31. Busiest day was Thursday for pickleball players. Tennis players varied days and times. Estimated amount of time tennis players were on the court – 60 mins. Estimated amount of time pickleball players were on the court – 90 mins

Total number of hours Tennis players occupied the courts – 17 hours
Total number of hours Pickleball players occupied the courts – 46.5 hrs

Aug 8 to Aug 29th 

No of days when nobody on court. 6
No of days when someone was playing tennis 25
No of days when someone was playing pickleball 68
Busiest day was Thursday morning for pickleball players
Estimated time Tennis players occupied the courts – 65 mins
Estimated time Pickleball players occupied the courts- 90 mins
Tennis players used Pioneer Park 36% of the times vs Pickleball players 64%

Sally/Lyle/Sean – process is Sally receives Cognito form and welcomes new member with form letter. Sally forwards to Sean’s and Lyle’s labels, and they update membership sheet, PCO and group emails.

Club play updates – new fall schedule is out. we asked for 3 evenings play and did not get any. We did continue with our previous bookings and additionally got an extra gym on Tuesdays and 2 months play on Fridays, so pretty good results.

2019 Mexican Madness planning – Still need 5 men. John D. volunteered for morning coffee.

Pickleball Machine – John reported that rental was fairly slow. Perhaps training opportunity for members on how to run the machine would be helpful. Anna and john will organize. Sally has put together a binder that will help first timers.

Volunteer bbq – Bill asks that we each send a list of anyone that has volunteered for the last year. We have saved Sept 22nd as the date, 1130-230. Bill will hire a person to provide the BBQ and food. The ball machine will be available and we can show members how to set it up and use it.

Any other business:

Discussion on how or if we would include children as members. Sean will look at Junior memberships and how they work.

A question on insurance, and if non members could play at our club, if they are covered by PCO insurance. 

Advanced play opportunities – Anna would like to seek other rental opportunities for 4.0 and up players.

Adjournment 8:35

Next meeting: September 3, 2019


NPC Executive Minutes- Tuesday, July 2, 2019

Call to order 5:57pm – regrets: Sally, Bill Welcome John Davis to his first Exec Meeting

Minutes of last meeting – June 11, 2019 – Move to Accept from Dave and 2nd by John

Treasurer’s Report – estimated tournament profit is $1101, which is an excellent result. Balance of club bank account ending June 2019 is $17018.37.  Move to accept report by Lyle and 2nd by Dave

2019 Tournament feedback – Nancy has 2 boxes of tournament supplies that will be stored by one of our members. Very successful tournament, and feedback will be passed on to tournament liaison person. There were some complaints on the Onyx balls. 39 prizes were given out and there are 25 prizes left for next year.

Update on name tags and t-shirts for members, etc. -50 shirts were sold at the tournament woohoo!! Thanks Brenda and Lee

Training update – there was a profit from training.  With the new process that Anna has set up, we will be able to track payment and deduct expenses to determine how much profit. Lee will begin to keep records and forward to Lyle so he can differentiate between payments. The club will continue to provide free name tags for trainees. A proposal was made to provide them as well for all volunteers. Sue made the motion and John D. 2nd.

There were 11 training sessions this year. Sept 11th training moves back to IC. Lee is away for September until the 5th of October. Oct 11th would be possible training start, then looking at 3-4 Jan to May. Orientation June 24th and another in September. Feedback from participants is they appreciate more court time rather than listening to theory. Lee is in process of writing Level 3. Perhaps it should be prerequisite to taking POW.

Beaufort Park update – Dave emailed Richard from P&R and is hopeful to hear back soon. Dave suggested that we monitor usage at Pioneer Park as to tennis players vs pickle ball players, so we could share this info with Richard Harding. Dave made a motion to buy 2nd pickle ball banner to use at tournaments and Beaufort. Motion to buy banner from Dave and 2nd by John Y.

Sally/Lyle/Sean – in depth discussion on how to improve member registration process. Lyle has done a lot of work cleaning up the spreadsheets. . Cognito forms will be updated by Anna, to ask if member of PCO, and what is their number. Sean needs this on his spreadsheet. Responsibilities will be:- Lyle will extract info from Cognito form and send to Sean. Sean will update member list and provide spreadsheet for Lyle. Lyle will update google groups for new members as well as the PCO membership list to Pickleball BC.

Club play updates – Numbers dwindling a bit but not losing any money for indoor club play. Sue has sent requests for fall play time with OW, and is expecting to hear back shortly. We asked for lots of play including 3 evenings. Very difficult to get evenings as this seems to be given to basketball groups. Sue will look at option with Aspengrove school gym, to see if evening time is available.

2019 Mexican Madness planning – August 24 – can Cognito forms register women and men within proper ratio? Anna will figure out.

Pickleball Machine – John Y. will make up rules of use and waiver for rental of pickle ball tutor machine. John will store at his place and members may book through our website.

Any other business:

Lyle suggested that we make labels for each Director for our gmail accounts so Sally can forward to the proper person.

Adjournment 8:30

Next meeting: August 6, 2019


NPC Executive meeting Minutes– Tuesday, June 11, 2019

Call to order 6:05 pm – regrets John D., Sean and Lee

Minutes of last meeting – Dave made Motion to accept minutes of May 21st  meeting and 2nd by Bill. 

Treasurer’s Report – Lyle was getting things moved over from Phil. Sue made comment that with the Cognito forms, there is no display of what day you paid for. Anna can pull excel sheets and look at this info when needed. There was a discussion to add Sally as signing authority and removing Dave and Phil.

2019 Tournament planning update- Nancy still could use a few more volunteers. Referees will be available for medal matches. We have lots of door prizes, hats, towels bags.

Update on name tags and t-shirts for members, etc. Lee/Brenda – Lee and Brenda will be at the tournament taking orders.

Training update – Lee – Anna will make Cognito forms that will include membership and training costs together.

The second POW clinic was taught and feedback is good for this opportunity for our club members.

We have received many training offers from outside our club, the latest being Tres Palapas and a Mental Toughness seminar. Lyle would like to see a process for dealing with these requests. There are free meeting rooms to use at the Library, and at Save On Foods if individuals want to arrange something. Perhaps we could make information available on website, but it will not be our clubs intention to organize this type of training for our members.

Beaufort Park update – Dave has had meeting with Al from Parks and Rec., but has not had any more info on possible Beaufort court and parking lot expansion. Dave will also encourage discussion on developing Pioneer Park for pickle ball usage.

Club play updates – Sean, Sue, Lee/Dave –Sean reported that there were 16 people for Sunday play, Sue reported that Tuesdays are filled and spare list is still long enough to fill the gym, Wednesdays will be set up with Gmail groups and invite will include everyone. Last Saturday there were a few spaces not filled, and Sue will keep her eye on that, and go to one gym if numbers dwindle

2019 Mexican Madness planning – August 24, 2019 and will be open for registration July 8th.

Purchase of a ball machine for the club – Sally will order machine and the balls. John Yim will keep at his house. We need a binder for maintenance history and info for skills and drills. Sally will contact 55+ group to perhaps copy some of their binder. We will need to develop method for lending out and criteria for who to lend to.

Portfolio Assignment – Sue will continue with OW bookings and oversee court coordinators and court captains. Sally is in charge of welcoming new members through the website and informing them of training and club play opportunities. Sean will oversee publicity/social media, ratings, membership data/IT development. Bill will be our volunteer coordinator. Lyle will be our Google trouble shooter and help with PayPal issues. Anna is in charge of website and Cognito forms. John Yim is charge of training and development resource and PB machine. Lee training and development coordinator, and John D. tournament coordinator, and Dave will help with Tournament coordinating and continue with liaison to Parks and Rec.

Club will look into having end of summer BBQ in honour of all volunteers. Please send Bill a list of all the volunteers that you work with and Bill will consolidate to one large list.

Any other business – Dave made a motion to buy Tutor Ball Machine and balls for cost of $2490 and John 2nd. It was passed unanimously.

Adjournment at 8pm

Next meeting: July 2, 2019


 Nanaimo Pickleball Club 
Minutes of the Annual General Meeting
June 1, 2019


Call to order by Dave Eaton at 12:35pm

Quorum, attendance report – Sue reported that 27 participants were present and we had a quorum.

Welcome to all members and guests, Dave introduced current Executive

Motion of Acceptance of the agenda by Brenda S. and 2nd by Wayne. Passed unanimously.

Minutes of the May 26, 2018 AGM – Motion to accept the minutes made by Kathy and 2nd by Maurice. Passed unanimously

President’s Report – Dave:


Presidents Report to the 2019 Annual General Meeting

Welcome everyone to our club’s Annual General Meeting, your attendance and input today is very much appreciated, not only by your Executive, but by all members who count on us to make good decisions and plans to keep our club moving forward.

The last year has brought yet another record year in terms of membership growth; we reached over 275 active, paid up members, compared to  last year.  This growth shows the growth of the game in general plus how our club has expanded, but of course, it has given us some challenges, particularly how to create enough playing time for all who are interested.  We introduced extra play times last winter to help with the problem, which proved to be popular.  After expanding to some 3 hours sessions last year, we dropped back to mostly 2.5 hours per session this year, which has been very popular.   We know that the weather we experience does make a difference as outside play grows as well, along with having Beaufort Park open for another full year and Beban Park with it’s two courts.  We won’t know how our September to March schedule will look for a few more weeks; watch your email for news about that as we find out from Parks and Recreation.

A number of other initiatives kept us very busy this year including: we experimented with a storage box at Beaufort Park last year, which was stolen, then this year had the City install a new one at their expense that seems to be working ok. About 18 keys have been cut and distributed to players who frequent Beaufort Park so hopefully there will be someone there to open the box for our first aid kit or a broom or squeegee.  Our training and development program was extremely successful and expanded again this year – more on that from Lee; we saw lots of action for our apparel program, headed up by Brenda MacDonald along with Lee;  we held another successful indoor tournament led by Tournament Director Vic Brice and a large group of awesome volunteers; Dee, Ronnie and their gang hosted a super Mexican Madness that was once again sold out; and a whole lot more happened, too much to elaborate on today.

Two of our Executive members are stepping down this AGM.  Both have contributed in their own way and we thank them all…more on that when the election of directors and officers takes place.  Speaking of that, we have 1 member so far who has agreed to let his name stand for election; there’s still room for more!!  Our club only exists because of the tireless work of volunteers.  A small core of members handle a large percentage of the workload plus another group of volunteers, probably 20-30 in total, add their time and abilities to support our programs. 

In the coming year our Executive will see more challenges and opportunities coming to our club, but I’m confident will be met with them the same enthusiasm and care for the good of our membership as they have in the past.  Please know that you are well served, not just by your Executive, but by lots of others around you who give generously of their time and talents…thank you to everyone who is helping to make the Nanaimo Pickleball Club the success it has been and continues to be. 

Dave Eaton

Treasurer’s Report – Phil ( see attached)

There was a question from the floor as to whether there were plans to spend any of our money. Dave explained that we have contributed small amounts for Beaufort improvements, and we may be asked to contribute for court expansions/enhancements down the road. Also later in meeting we will vote as to whether to purchase ball machine.

Motion to accept financial report made by Phil and 2nd by Maurice. Passed unanimously.

As Phil is stepping down, a card of thanks and gift certificate was given with our heartfelt appreciation. We especially thanked Phil for all his expertise fixing our paypal and google account glitches that were just about crippling to our club. We hope to still see Phil and Debby on the courts!

June 22-23 Indoor Tournament Report – Nancy Stern brought us up to date re our indoor tournament.  there is still a need for 2 3.0 mens team, and there is still a call for volunteers. Otherwise everything is looking excellent.

Training & Development Report – Lee:

Report from the Coordinator of Training and Development
2019 Annual General Meeting—Nanaimo Pickleball Club—June 1, 2019

First of all, there, are a number of thank yous that are in order for what has been, a fabulous year on the NPC Training and Development front.  I wish to thank Brenda for her continuing support and her willingness to allow me the opportunity to devote time to NPC Training this past year.  The work has involved a lot of personal time and commitment and without her willingness to allow me to take this time, it would not have been the year that it was.  Secondly, I wish to thank the many coaches who have devoted their time to be on the courts with what amounts to approximately 125 trainees this year at Levels 1 and 2.  Again, without their commitment to the tasks associated with training, our accomplishments would not have been possible. Thirdly, thanks to Dave Eaton, our Club President who has been at my right elbow since the beginning, two and one half years ago, supporting my ideas on training and program development from the start.  Fourth, thanks go to the NPC Executive who shared the faith and vision for training and who have been there all the way along and to the membership whose faith and trust in the team of trainers has been steadfast.  And finally, I wish to thank Sally Morten who had taken on the task of sorting through emails from  newcomers from the community wishing to take Level 1 classes and directing them through the process of becoming members and being placed on lists for training and to Sue Holden who has not only worked with me on the organizational front for keeping training materials organized she has also expressed a willingness in the fall to help to contact and organize the newcomers into groups with Level 1 training from community and orientation into upcoming training sessions.

I did some quick math on the number of volunteer hours that were devoted to “feet on the floor” coaching in this last year.  It amounts to the equivalent of one person working 35 hours per week for 14 consecutive weeks, that’s three and a half months!!  And that is just the coaching support!  What a marvelous statement about volunteer commitment and people giving back to the Club.  There are many other volunteers in all areas of our Club!!

Since the last AGM in 2018 we came out of the starting gate in September with two Level 1 classes and one Level 2 class in the fall.  With Sue Newell liaising with Oliver Woods we were given court time to offer two Level 1 training classes at Oliver Woods in January and February with 12 trainees in each.  We also offered four more Level 1 training classes and two Level 2 classes at Island Connect this winter and spring for a total of eleven training classes for over 135 trainees at two different levels in 2018/19.  Not only that, we had a three-week extended training for 16 Level 1 grads at Oliver Woods and additional ongoing supported play session for one court at each of our two training sessions at Oliver Woods. One of the most valuable comments from one of our trainees in the three-week skill development session was: “The Club seems to want to really take care of its members!”  These additional training sessions have provided supported play for Level 1 grads and helped immensely to assist members to consolidate their skills.  The transition from training to recreational play is a huge one and these additional supported play sessions have helped members to make the transition possible!  I am hopeful that we can find additional opportunities to provide this essential support for our members transitioning from training to recreational play.

So, the year had been busy.  To add to the regular levels of training, Anna Edgar our Club President and her tournament partner Pete Korvin offered “Pickleball Our Way” aka POW this spring for 12 intermediate level members.  POW is fundamentally an advanced program with the objective of providing training to members in preparation for tournament play.  Anna and Pete have adapted a more aggressive style of play that is in keeping with the younger more athletic individuals who are entering pickleball.  We expect that this program will be offered to advanced level players in future as these prepare for tournament.

Finally, I have been at the drawing board, as time permitted, writing the Training Manual and the Coaching Lesson Plans for Level 3 training which I expect will be finished by the summer and ready for its inaugural session in the late fall.  This will be available to Level 2 grads who have a minimum of six months on the courts following Level 2 training.  This course will be a prelude to POW or any other advanced training.  The focus will be devoted more on strategies and play scenarios on the court to prepare members for a more integrated understanding of their game, additional skill development and an opportunity to develop skills with partners.  I wish to thank Bill Inglis who has been my primary reader for new and revised training materials.

I am planning to complete my International Federation of Pickleball Teachers Association certification by the end of this summer.  I have had to put this on hold due to the extra busy schedule this year.  NPC Executive Member John Yim has graciously agreed to assist me in preparation for the practical exam for this certification.  We have a remarkable number of coaches with outstanding skills and they are, in my opinion, among the “pride of the NPC” along with our NPC Club Play Coordinators, our volunteers and our tournament medalists and the spouses and partners who support each of these contributors.

We have had two Orientation sessions that we “staff” with our coaches at Oliver Woods with one more in June and two more in the fall and winter.  I invite our prospective coaches to assist with these groups to provide them a glimpse of what pickleball coaching is all about.  We have an average of 90% of the trainees signing up for Level 1 play—an indication of the great showing by our coaches who take the time to help at the introductory session with newcomers to this fine sport. 

This last year we have developed some valuable tools that we have brought to the training courts to assist with learning the “how to(s)” of paddle control (introducing the Dr. MacDonald signature paddle), eight foot wooded stands to help trainees learn how to make great lob shots and fabulous drop shots (aka the ‘MacDonald sticks’), wooden (2’ X 2’ dinking squares) on the court to help with dink shot aim, and target control of the shots as well as (dinking strings) to help develop lower arching dink shots.  We gave gone from a four-week to a five-week training module for Levels 1 and 2 and still, and there is still barely enough time to cover the training material.  The Level 2 Coaching Manual and Trainee Manual have both been revised and the Level 1 Coaching and Training Manual will be revised through the summer.

In the fall and winter, we will be relaxing the training schedule a little with what I expect will be two classes at each Level 1, 2 and 3 offered in sequence.  We are no longer limited in the classes that we offer by too few coaches, rather we are limited more by available facility time for training.   Coaches will have an opportunity to enter at Level 1 and progress to Level 3 training as their skill levels and time commitment permit offering increasing challenge and acknowledgement of our coaches efforts and help.  It is my hope too that we will be able to offer additional and ongoing training for each level for at least a couple of weeks at a time starting this fall.  This additional supported play has proven to be very beneficial for our trainees.  I am planning a day of training for coaches in August (depending on availability of space) for ALL coaches coaching at ALL three levels of training.  This will be in preparation for the 2019/20 training season.

So, another busy year is planned and with the continued support of our Executive, our coaching team, members of our Club who are interested in continuing training, and the community, we will have another exciting year on the Training and Development front.  I wish to thank once again Brenda, the Executive, our coaching team and our membership for you help, your confidence and your support through the past year.  It should be clear that it not only takes a village to raise a child it takes an entire Club to make NPC Training and Development what it has become!  Thank you!  It has been a pleasure to serve the Nanaimo Pickleball Club this year on the Executive and as your Training and Development Coordinator. ?

Respectfully submitted,

Lee MacDonald
Training and Development Coordinator
NPC Director at Large

There were many comments from the floor that recognized Lee’s tremendous commitment and hard work to training. A warm round of applause was sent to Lee with our thanks.

There was a question from the floor as to what level of skills would suit level 3 training. Lee says it is for those of a 3.0 or 3.5 calibre as Level 3 deals more with strategy and ball placement.

Question from the floor as to what is POW training and  what does it entail. Anna explained that it was for 3+ and higher levels and deals with partner strategy and more advanced skills, like introducing spin etc. More info will be available on our website.

Mexican Madness set for August 24th – Dee and Ronnie will organize again, and registration will go live after our Nanaimo Tournament. First 64 people to register will play.

Apparel program report – Lee

Report on Apparel Program to the NPC Annual General Meeting, June 1, 2019

On behalf of the Chairman of the Club Apparel Program I would like to update the membership on the latest in Club fashions.  We are preparing to send out notice to the Club membership in about 7-10 days prior to our tournament with pictures to show what is available to order.  We will also have a display of the different apparel at the tournament with varied sizes that people can try on.  Already we have sold in excess of 200 t-shirts of all colours which amounts to almost one shirt per person in the Club though we know some members have a dozen in their closets and some even have a dozen with just one colour!  It is always warming to see the Club apparel being displayed so colourfully on the court floors indoors and out.

The costs this year are $15.00 for basic sleeveless, $20.00 for short sleeves and $25.00 for the golf shirts.  These items are a real value as they wear like iron and maintain their colour.  Each shirt has either a hot stamp logo or embroidered logos on them. 

So please come with your money (cash or cheque) when you order and look for the notice coming to your email soon.

Respectfully submitted,

Brenda MacDonald
Apparel Chairperson

Report on Name Badge Program to the NPC Annual General Meeting, June 1, 2019

Name badges are provided to our new members who are taking lessons with the Club.  For those who wish to order one you can do so through Lee.  It is a real help to all our members to have them and to wear them not only to get to know other members on the court but to be known by other members on the court.

Respectfully Submitted,

Lee MacDonald
Name Badge Coordinator

Brenda Mac will email choices to memberships and orders will be taken. There was a request from the floor to include racerback T shirts, and Brenda Mac will look into including them. Sizes will be available at the tournament to try on.

Proposed membership dues increase – because our budget is still healthy, we are not increasing fees for this year

Pickleball BC/Pickleball Canada update – Our club members are now joined with these organizations. There are perks, like monthly informative emails, as well as savings on club insurance and now we have Directors insurance as well.

Club play updates and possible options for Aug. 2019 to March 2020 – Sue informed the group that requests for lots of club play time was sent to Oliver Woods, which included several evening plays and double gyms for Saturday and Tuesdays, along with all the other current sessions. We will know what has been granted closer to the end of June.

Proposed pickleball machine purchase plan – Dave communicated to the audience that the executive has agreed to purchase a pickle ball Tutor machine. There was a discussion on which model, and a price of approx 2100$ will be spent, plus cost of balls. Brenda S. made a motion to have our club purchase the machine and it was 2nd by Maurice, and passed unanimously.

Any other business of the club

Revised Bylaws were sent out during the year, for our club members to review. A motion to accept these revised bylaws was made by Maurice and 2nd by Nancy and was carried unanimously.

Kathy asked if she could use a few courts at Beaufort for conducting some drills and or training for friends. It was noted that courts must be shared if there are people waiting, so best to approach court time for this type of use , during non busy hours. Afternoons after lunch are usually very quiet. The courts can be rented for club training purposes for 7$/court/hour from P&R, but cannot be rented privately

A question from the floor regarding Pioneer park and whether the club could look into  securing true pickle ball courts at this location. Dave agreed that it made sense for access to North Nanaimo residents, and also it is a much more cost efficient endeavour than expansion somewhere else, like Beaufort. We will continue to follow up with P&R. Also, a query from the floor re the Dover Bay school tennis courts. The Phys Ed teachers should be contacted if there is interest in using these courts.

Election of officers for the coming year – Bill Inglis coordinated the Election of officers. Phil Morgan stepped down from Treasurer and Dave nominated Lyle Evans for treasurer and Sue 2nd. Dave Eaton stepped down from President and Nancy nominated Anna for President, 2nd by Tom. Sally was nominated as vice president by Nancy and 2nd by Maurice. Sue Newell was nominated for Secretary by Brenda and 2nd by Tom.Tom nominated John Davis for Director at Large, and was 2nd by Nancy. John Yim, Lee MacDonald, Sean Kennedy and Bill Inglis were nominated for Directors at large by Ernie and 2nd by Shirley. Bill Inglis asked for approval of all positions ,  and all were approved unanimously. The nominations were closed. Your executive stands as :-

Anna Edgar – President

Sally Morten- Vice President

Lyle Evans – Treasurer

Sue Newell – Secretary

Lee MacDonald – Director at large – Training Coordinator

Bill Inglis- Director at Large

John Yim – Director at Large

John Davis – Director at Large

Sean Kennedy – Director at Large

Dave Eaton will sit as past president. Sue spoke on behalf of the club, on what a tremendous job Dave has provided for all of us. The club has grown in leaps and bounds, and Beaufort courts were developed under his leadership. With heartfelt thanks, we sent a resounding thank you to Dave with a standing ovation.

Adjournment at 2:45pm – thank you for attending!!


Nanaimo Pickleball Club
Statement of Income and Expenses
for the 13 months ended April 30 2019

Members 223
               Membership dues:                    $4,830.00
               Club play/Punchcards:           $37,606.60
               50% Share Clinics:                        $615.75
               Tournament Income:                $7,500.00
                              Total revenue:          $ 50,552.35       $ 50,552.35
Oliver Woods/Island Connect rental: $ 37,432.30
Pickleball Canada memberships:          $ 1,582.50
Tournament/Mex Madness expenses:  $ 4,531.52
Annual Insurance:                                       $ 500.00
Pickleballs, Supplies:Miscellaneous:     $ 2,074.49
Bank/Website/software:                              $ 503.04
                                       Total Expenses: $ 46,623.85      $ 46,623.85

                                        Net income:                                 $ 3,928.50
                                        Bank Account:
                                        Beginning bank balance: April 1 2018 $12,973.08
                                        Add net income: $3,928.50
                                        Ending bank balance: April 30 2019 $16,901.58
                                       (Balance includes $5000 GIC)


NPC Executive Meeting Minutes – Tuesday, May 21, 2019

Call to order 6:00 pm – regrets: Lyle, Sean, Phil, John Y.

Motion to accept Minutes of last meeting – April 30, 2019 by Anna, 2nd by  Bill

Treasurer’s Report – Bank Balance 16,901. Punch card system using Cognito forms seems to work. Can send to coordinators and court captains for prepayment prior to first of month. Will continue until the committee that will look at other IT possibilities convenes. Punch cards limited to $50 working well. We discussed the item about increasing dues and we feel that at this time our balance is such, that we can go this year without increase.  

2019 Tournament planning update – still need more volunteers and 3.0 mens teams. Talk it up at play sessions and use sign up sheets to get emails and names. Bill communicated that Courtside Sports will provide prizes. Discussion ensued on how to best recognize all our volunteers, and Bill was unanimously elected as Volunteer Coordinator.

Update on name tags and t-shirts for members, etc. Lee/Brenda – email with apparel selections will go out 2 weeks prior to tournament, to allow for booking order.

Training update – Lee and coaches working with Level 1 &2 on Wednesdays and Fridays. First POW training was done by Anna and Pete. Went really well and everyone took somethings away to continue to work on. Lee will get coaches together in the fall and fine tune the manuals. Should they be published?

Beaufort Park update – finish wind screen project, bag hanging system. Dave talked with Al Britton re possibilities of expansion of Beaufort by 6 courts. Executive discussed possibility of enhancing Pioneer Park and Departure Bay courts, i.e. net repairs and painting new lines.

Club play updates – Sean – Sundays not always full, but well enough attended. Perhaps don’t book next year for Mother’s Day, as not very many players available. Tuesdays still full, Thursdays mostly full, but dwindling numbers. Saturdays still full. Sue Holden is taking a break from coordinating Saturdays for 3-4 months and Gary Robbins will take over. Wednesdays will be opened to all club play and will be available for signup on June 1st for July. Group emails working well for managing session invites.

2019 Mexican Madness planning – Tournament August 24 2019 and registration will start at end of June.

Purchase of a ball machine for the club – Sally Motion to purchase PickleBall machine for the club. Have volunteers to keep it at home and would be in charge of keeping it maintained and ensuring proper use of equipment for those who wish to borrow it. Training would need to be organized and a binder for instructions and references for skills and drills, would need to be developed. Bill made motion to spend $2000 dollars to buy machine and balls. An amendment was proposed to bring this item to AGM for discussion. Dave made motion to accept amendment and Anna 2nd.

AGM planning; election updates, prospective new Directors – John Davis will stand for Director at Large; Anna will stand as President, Sue will sign members in.

Adjournment 8:35 pm

Next meeting: AGM June 1st, 2019


NPC Executive meeting minutes – Tuesday, April 30, 2019


Call to order 6:00 pm – regrets: Phil

Minutes of last meeting – April 9, 2019 Motion to accept Lee, 2nd by John

Report from Nancy re: 2019 Indoor tournament planning – see minutes from Lee

Treasurer’s Report submitted by Phil – deposits to be done, cheques to be written, punch card system and PayPal update, budget for coming year, insurance change/PBBC connection; other items:

Bank balance $12,111 plus $5000 in GIC.  Total of $17111.

I’ve invoiced $112.50 to the City of Nanaimo for the Intro to Pickleball class held April 27th.

 I’ve prepared a cheque for Pete K – balls $362.25.

PBBC hasn’t cashed the cheque for $210.00 for the last submission of 28 members – Total membership in PB Canada to date 211.

PayPal blocked transactions on our account as we don’t have a CRA Business Registration Number. We’ve only had the account for 8 years without a problem! 

Despite repeated attempts to provide information to PayPal showing we are not a business we were only able to resume  accepting payments by downgrading our acct to a  Personal account .

A Personal PayPal account does not have the same functionality and doesn’t allow us to create “buttons” for our monthly prepaids. Working with Anna and Lyle we created a “June Prepaid” form utilizing Cognito forms and Anna will post this on the Website on May 1st for Member’s to register for June. This is a temporary fix until a permanent solution is found or PayPal is satisfied with documentation confirming we are a non-profit. I think this may require confirmation from CRA.

The Tournament registration on May 1st will not be affected by this change.

The existing “buttons” on our website for Membership/Punch cards will continue to work but cannot be changed while we are operating a Personal account.

Tournament Insurance – I have requested the Certificate of Insurance and Pickleball Canada’s will provide it to Oliver Woods directly.

2019-20 Budget – I will prepare a Preliminary budget once I have closed 2018/19 and I will provide for your review.

Club play updates – Sean- Sundays are better attended with the new evening time slot. Will continue with this for the fall sessions. Tuesdays are still full and with a wait list of 5-6 people. Wednesdays are a bit short of being full. Thursdays are full, and Saturday numbers are starting to dwindle, especially in Gym 2, with people playing outside. Sue will procure fall play times, and ask for Wednesdays and possibly double gym time on Tuesdays.

Lyle has built Gmail groups for most sessions and these seem to be working well. We need a consistent and accurate  contact list that will feed into groups. Discussion on whether Cognito or some other program will work for this. We could then pull all our other wants out of the file, such as PayPal, ratings etc. Lyle is back June 11th, and Sean, Anna and Lyle will meet and discuss how this will work going forward. Sally will join the group and be the tester of whether the program will be user friendly for us non-techie types.

Update on name tags and t-shirts for members, etc. Lee/Brenda – will be on display at tournament. Name tags are available for free for people taking lessons and coaches.

Training & Development update – Lee – orientation clinics – Level 1 and 2 updates; other news – Lee submitted separate report. Still busy with Level 1 and 2 training and will launch Level 3 with Anna and Pete this month. Lee has asked for 5 consecutive weeks July/Aug for 2.5 hours each, and Sue will make inquiries with OW. Lee will be gone Sept and part of October, and we will cont to rent IC gym, regardless if not in use. We can’t afford to lose it. May book supported play during this time.

Beaufort Park update – top rail cover to be finished _ Dave has done this. John will look at buying brooms and squeegee for court cleaning to be kept in lock box.

AGM planning; election updates, prospective new Directors – Bylaws have gone out, and we will present them at AGM – not necessary to read them at meeting. John will arrange coffee and cookies for 50 people…Aim high! Sue will sign in attendees at door and pass out business cards. John Davies will be nominated for Director, and is interested in tournament liaison position. Bill will run the election and be the scrutineer. Vote was taken at meeting to allow executive to raise fees in 2020-2021, if required to $30 new membership and $15 dollar renewal. Sally made motion, John 2nd and was passed unanimously.

2019 Mexican Madness planning – August 24 2019 Please talk up volunteerism for this event. The registration will open after our tournament.

Adjournment 8:20 pm

Next meeting: May 21, 2019


Minutes Executive meeting- Tuesday, April 9, 2019

Call to order 6:04 pm – All Present:

Minutes of last meeting – Nov. 29th, 2018 Motion to Accept Lee and 2nd by Anna

Treasurer’s Report – Balance of $17,000 – Healthy balance but that includes April and May prepaid, but not the rental cost. The team gave a round of applause for Phil who will be resigning his position in June. Well done with keeping our books, and the work he has done with PayPal.

2019 Tournament planning – Tournament Director is Nancy Stern. Nancy will reach out to people and assign a chair position. She will ask those chairs to reach out and build their team. We will limit registration to 105. There is referee training in May- info can be accessed through the VIPA web site, under clinics.

Bill will talk with Courtside Sports to see if they will donate balls with their logo. We are asking for 100. We will need prior to tournament to put them in circulation.

Our tournament is June 22nd and 23rd. VIPA is July 13th and 14th, and Mexican Madness is Aug 24th.

Update on name tags and t-shirts for members, etc. – Lee/Brenda – shirt prices now are $12 sleeveless, $15 for short sleeve and $19 for golf shirt. Raise prices to $15, $20 and $25 respectively. We have hats for prizes and Lee will order some towels as well. We will showcase at tournament and place order after.

Training update – Lee submitted a written report prior to meeting, which reviewed the training program. The next Level 1 training had 5-6 openings still which is great news, as it means that the demand is not over-reaching our training abilities. Next year Lee is looking at running 3 in Dec, 3 in the spring and 2 in the summer/fall.

Anna, Pete and Lee are building the Level 3 training and this should be available soon.

Sue Holden is looking after the admin side of training so Lee can concentrate on the modules and students.

Lee would like to continue his coaching certification, and the club will support that financially.

Beaufort Park update – possible partnership to promote more courts; we discussed whether the 4th side will be screened as there is still excess of wind some days. Dave will follow up with Parks and Rec. Within the next few years, Beban pickleball courts will be used as a roadway to continue the Boxwood connector. There is room on the other side of the tennis courts and new courts could possibly move there.

Membership news; contact system update – Sally – Sean, renewals; possible changes to the prepaid system

Sally reported that the emails from new members are now going to a separate file, and this has greatly improved the process.

Sean suggested that we should look at ways of loading the punch cards electronically, using an automatic system. Sean will bring details to May meeting to discuss again.

Lyle suggested that PayPal be coded to ask for payments that match the number of Play sessions/month. We will start doing that, going forward. Also it was suggested that we limit Punchcards to $50, to make things more streamlined. We will implement after AGM.

Lyle reported that there is limited punch card discrepancies, and that we no longer need to monitor. We should however still ask for receipt, either paper or via mobile device.

Club play updates – All sessions are still running full with spares still waiting. Sunday numbers were dwindling, but new time slot seems to be popular and last week was full and this week will likely be full as well. Players are starting to move outside and more members should get spaces indoors if wanted.

The Christian School apparently has a gym that may be available for rental for PB. Anna will follow up, and see to the details, costs, availability, whether we supply or use their nets etc.

Ratings – Sean is preparing to publish ratings to our website. We will give members advance warning prior to publishing. We need to discuss how we deal with those who perhaps self-rated too high or low.

Gmail problems – when you read an email that was meant for someone else please mark as unread by clicking on the closed envelope icon.

Prospective new Directors – John; proposed changes to dues, training costs, other income streams.

AGM planning is booked for June 1st in the Monarch Room, with election of officers beginning at 12:30. Phil is stepping down from treasurer of the club, and Lyle will stand for treasurer. Bill will be stepping down as Director, and John Davies will stand as a new incoming Director. Dave will move to past-president position, and we currently do not have anyone stepping up to run for President. We will vote on increasing our Membership and annual renewal dues.

Storage space – it is not being utilized much, so we will not renew rental once lease expires.

We are now covered for Insurance by PBBC and Sean has provided 185 names, to be covered so far. The insurance protects the Directors for Liability which our previous insurance did not. Also covers tournament insurance. If members are not paid up by May 10th, you will not be able to play.

Adjournment at 8:15

Next meetings: April 30th, then May 21st.


NPC Executive meeting Minutes- Tuesday, Nov. 29th, 2018 6:00 pm 

  Call to order 6:05- regrets Sean 

 Minutes of last meeting – Nov 6, 2018 Motion to accept Lyle and 2nd Anna 

Committee reports; Lyle – bylaws;

  • discussion on whose signatures required on cheques. Does not have to include president, and can be any other 2 authorized signatories. 
    • Discussion on whether president should cast a vote for motions, and agreed that yes president does vote 
    • Dave asked that term Chairman changed to Chair 
    • discussion on whether copy of bylaws be sent too new members. Agreed that reference to accessing bylaws be sent in welcome letter. Sally to include in letter. 
  • discussion on whether we should change quorum to 5% from 10%. May make a motion at AGM, May 25th. 

Comm & Membership – Sally will edit 2 different form letters, one for new members with experience and want to play, and those that have little or no experience and will be directed through the training program.

Website – Anna will look into updating website. Possibly click on form to join club, similar to registering for tournaments. Possible cost to upgrade, and Anna will let us know. 

Sean will continue to update contacts. 

Sue reported that sessions are well attended and extra play time very well appreciated. Court captains and coordinators are organized for coverage through to March. Invites for Wednesday night sessions at IC will go to all 3.0 and 3.5 in our membership. Punch cards were distributed to court captains as we are not able to get to brief case while we are signing people in at the lobby. We cannot disrupt other gym users. Lee will look at size of lockers outside Gym 2 and perhaps we can store balls and punchcards/ledger in locker. 

Treasurer’s Report –

$12,061 balance in bank. Punchcards are selling well, $1200 since Nov 1st. Phil will preset number of registrants in PayPal, excluding the court captains and coordinators, to minimize oversells.  

– Motion to redirect $5000 to an account to earn interest was made by Treasurer, and Lee 2nd. Motion passed.

Sue will investigate use of points card to pay for club sessions. May be able to earn gift certificates or cash back, to use for tournament gifts etc. 

2019 Tournament planning – Bill; confirming dates of June 22nd and 23rd, 7:30-5:00

Bill will form committee. Vic will help out, but we still need a tournament director. May organize social at Longwood Pub for Saturday night. Looking at 100-105 double players. Need to keep a reserve as there re usually 10 or so regrets. Bill looking at working with Al Thompson to put on referee clinic, and will get back to executive with cost. 

Training update – Lee – Level 1 and Level 2 training continues, and orientation session on Jan 5th. Monday nights are reserved for level 2 and 2.5. Great opportunity for 30 minute training and then play to reinforce.

City of Nanaimo liaison – Beaufort Park/Beban Park updates – keys for storage box were distributed. City extended chain link fence. Piping needs to go over new fencing. Executive will organize to get this done. 

Update on name tags and apparel program – Brenda will do blitz sale to coincide with June tournament. 

Xmas Celebration/volunteer recognition – Monarch room 2-4pm. John will bring treats and coffee. Sue will say something on behalf of membership. Encourage people to bring donation to food bank. 

Pickleball Canada membership now will include Insurance for tournaments, membership and executive.

Societies Act discussion – Dave, Anna – a member brought this forward. If we are society we can sponsor members travel costs for away competitions. Need to have more information to consider this. 

Seniors pickleball- Lyle reported that the coordinator is looking for court time. They would not like to take away from now existing play.

Next meetings, April 9th, 30th, May 21st, June 11th 

Adjourned and Happy Happy Holidays to All!!! 


NPC Executive meeting Minutes – Tuesday, Nov. 6th, 2018 6:00 pm

Call to order 6:06- regrets if any: Phil and John

Minutes of last meeting – Oct. 9, 2018 Anna accepted and 2nd by Lee

Committee progress since last meeting; Lyle – bylaws; the following were discussed and approved:-

1) Signing Authority – Signing authorities for the Club shall be: a). Written contracts, obligations or instruments of the Club, which have been approved by the Executive Board, shall be signed by the President or his alternative and one other officer. b). The funds of the Club shall be subject to withdrawal for the purpose of the Club, by cheque only, by two signatures of Executive Board members as prearranged with the Club’s Financial Institution.

2) Indemnification of Executive Board members – Every Officer and their heirs, executors, administrators and other personal legal representatives shall, from time to time and at all times be indemnified and saved harmless by the Club from and against: any liability and all costs, charges and expenses that such board member(s) sustain or incur in respect of any action, suit, or proceedings that is proposed or commenced against him, in respect of anything done or permitted by him to be done, while acting in good faith in the execution of the duties of his office or position.

3) BORROWING – The Directors may not, on behalf of, or in the name of the Club borrow funds.

4) BYLAWS – On being admitted to membership, each member is entitled to and the Club shall give him or her, or at his or her request, without charge, a copy of the Constitution and Bylaws of the Club. These Bylaws shall not be altered or added to except by Special Resolution.

Treasurer’s Report – Dave alerted that expenses are increasing as revenue is slightly decreasing. May be good sense to look at ways to address gap.

– Training 10$ rather than 5$:
– Membership 40$ with 20$ renewal:
– Apparel to be increased appropriately per Brenda and Lee:
– Name tags – trainees will continue to receive them free of charge, otherwise they are 8$
– Tournament increase fee to $40 registration and then 5$ per event.
– Discussion on using a points card to pay for our rentals. Could be in form of cash back or movie tickets, gifts etc. Dave will investigate which card would be best to our advantage.

2019 Tournament planning – Bill has made a manual for tournament planning, that is broken down to tasks/month. He will talk with Vic to fine tune.

Training update – Lee – Too much work for 1 person. Discussed need for training assistant who will monitor emails from new members and assess training needs. This will take some of the workload off Lee. Dave suggested Jon Dominy, and Dave will speak with Jon. Lee is providing 40 minute training in court 1 on Saturdays and is going well.

City of Nanaimo liaison – Art Groot replacing Al at City works. Lock box is in place and Dave will seek a similar lock as our last lock box that everyone will be able to access. Box will be stocked with brooms, used paddles, first aid kit with ice packs (Anna will purchase).

Club play updates – No longer accept cash as of Jan 1st. All members will need to prepay on line and pay with punchcards for spare spots. Sundays we can do a work around and prepay with punch card with invite. Extra play sessions are full with wait lists.

Courtside Sports demos – 3-4 paddles were sold. Probably do another in the spring at Beaufort

Sponsorships – Bill communicated that PB does not lend itself well with sponsorship. Not enough exposure- may look at Madman McKay for PA system for tournaments, Longwood Brew Pub. (social Saturday night at tournament )

Reciprocal ideas with other central and north Island clubs – Sue will work with Rod in February after Mexico.

Ratings for members – Sean will have ratings project ready for part 2 end of November.

Societies Act discussion – Dave, Anna brought up idea of becoming a society – some benefits and negatives. Most felt it best to remain as club for now.

Pickleball Tutor- discussions with 55+ Games Zone 2 has not produced agreement of terms. We will vote whether to purchase new machine for club, at the AGM.

Next Exec meeting: Thursday, Nov. 29th – 6:00pm

Adjournment 8:40pm


Minutes NPC Executive meeting – Tuesday, Oct. 9th, 2018 6:00 pm


1. Call to order – at 6:07 regrets Sean and Phil

2. Minutes of last meeting – Sept. 11, 2018 motion to accept Lee, 2nd by Lyle

3. Committee progress since last meeting;

Lyle – bylaws;

* Executive – remove language on removing an executive member as it is already covered in another bylaw

* Proceedings and Directors – remove where committee may meet and when they meet and adjourn

* Secretary – remove reference to custody of all club records and property

* Treasurer – remove reference to statement of assets and liabilities

– remove reference to bonds, debentures and investment certificates

* Discussion on whether to post contracts on our drive. If wanted, best to take a picture and post it. The schedule is posted on the drive and includes exceptions, so easier for-mat to view.

ACTION: Sue will update schedule with new club play times.

4. Treasurer’s Report – Dave provided a balance of $9462, with paypal balance of $3656. Other costs and deposits will leave us with similar balance from last month.

5. Memberships, renewals, annual playing fee vs. pay as you go option discussion, discussion on fees for next year etc.,

Sue had conversations with random members to gauge interest of annual paying fee, and it would seem that if we went in this direction, we would need to have a tiered method to include a few scenarios.

ACTION:- Sue will format some plausible scenarios and present for discussion.

Discussion on possibly increase membership to $20 year. This is similar to what other clubs charge. Do we charge more for tournaments? i.e. Mex Mad and our Nanaimo tournament. Currently we do not charge anything for training.

ACTION; all club members think about increasing fees as it will need a vote.

ACTION: Lee will present a plan for what training and how much to charge.

6. Training update – Lee – Island Connect program; Orientation clinics with Parks & Rec; The training is progressing well, and will continue with the schedule as presented last month, with the exception of adding another month of Level 1 to help with the backlog. Lee emailed Michelle re room at OW to accommodate training after orientation. Please note to include Liz Williams as she makes the decisions. We will use 4 weeks that were procured for extra club play for Level 1 training.

Lee continues to review Level 2 training Manual as he approaches a time when he will begin to extricate himself from his very busy and exacting training schedule. The manuals will be a fantastic resource for any new training coordinators.

ACTION: Lee will start thinking about succession planning to pass on the duties of training coordinator, either partially or in full.

30 minutes skill training in court 1 Gym 1 Saturdays presented issues when the novice members were moved into the regular group. No easy answers to integrate players with large gap in skills.

7. City of Nanaimo liaison – Beaufort Park/Beban Park updates – Communication sent to members re work scheduled for Beaufort. Fence guard has been installed. Wind screens will be installed mid October at Beaufort.

8. Club play updates – John Emmons new court captain Sat Gym 1. Extra club plays have been procured as demand is high, i.e. 13 spares turned away for Tuesday play. All club plays have been increased to 22 per session. No complaints.

9. Update on name tags and apparel program – Brenda will send out email re ordering for apparel. Discussion on whether to round up and charge a bit more. Lee will think about that, and report back to exec.

10. Courtside Sports demos – John will organize James to come on Oct 27th.

11. Sponsorships – Bill needs more direction.

ACTION; Dave and Bill will meet and discuss how plan should evolve.

12. Reciprocal play with other Island clubs – Rod Hamilton had reached out to Dave to organize intra-club play with the Comox, Campbell River and Oceanside clubs.

ACTION: Sue will contact Rod to arrange for intra club play.

13. Ratings for members – Sean has requested self ratings and they are coming in.Mid Nov is cut off and ratings will be reviewed then by a selected group.

14. Volunteer event – John is organizing the Xmas/volunteer appreciation event. Room booked 2:30-4:30pm.

ACTION; Sue , Dave and Lee to review membership list and identify all volunteers. When we have full number, we can decide what, if any changes are made to Dec 8th Saturday play.

15. Tutor ball machine- continue to negotiate with Zone 2 to purchase.

16. Next exec meeting Nov 6th 6:00pm

And that’s all folks….Adjournment at 8:15pm


NPC Executive Meeting – Tuesday, Sept. 11th, 2018 6:00 pm

Call to order 6:02- Welcome to Sally who will be member of executive until May next year. Regrets from Anna and Phil

Minutes of last meeting – Aug. 7, 2018 – Motion to accept Lee, 2nd by Bill

Committee progress since last meeting; Lyle – bylaws; Discussion on definitions on what constitutes “regular” meetings and if we should change our meeting formats. We will leave language as is within bylaws with regards to meetings. Language for suspension and/or termination of club membership was discussed and this is included in bylaws. Lyle will submit next 3 possible bylaw changes for review on next meeting.

Sue – Court usage – Saturdays, Tuesdays and Thursdays are well attended and mostly at capacity. Wednesday full. Oct prepaid are full. Still no success in finding solution for storage of ball tutor machine at OW. Sue suggested asking OW if we could install a locker large enough to hold it. Dave suggested looking at small storage unit alternative, perhaps with some sponsorship to aid in cost. Bill will look into this, as well as other possibilities with website and Facebook.

Treasurer’s Report – 12,800 bank balance. Mexican Madness revenue $2000 and expenses $1931

Memberships, renewals, annual playing fee vs. pay as you go option discussion, electronic punch cards – Sean- discussion on integrating introduction letter with capturing skill level of new member, all pertinent contact information, i.e. if the email matches spouse or if their own. We need a way of having the actual person’s name on the membership/contact list. Sean will write a procedure that any executive member may use if signing up a new member.

Pay as you go option will continue as is. Sue and Bill we chat with random members to see if there is an appetite for annual fee.

Training update – Lee – Island Connect program; Sept 14th will start 4 weeks of Level 1, then another level 1, followed by one class in Dec for Level 2, and hopefully this will be 5 weeks in length, in the new year. Lee is developing Level 3 play, which will look at strategy. Perhaps Oliver Woods could accommodate time slots for this extra coaching. Sally will follow up with Michelle to see if times available. Lee is looking for new recruits for coaching, as he does not think anyone will be interested in coaching the same level more than 3 times. The people who sign up for P&R introductions will not have access to more training as training opportunities are full.

Motion to support Lee financially to continue with train the trainer. Motioned by Bill, 2nd by Sue and carried.

City of Nanaimo liaison – Beaufort Park – wind screening will be installed on 3 sides excluding the east side. City has agreed to install concrete storage with locking door. Club will supply protection on fence dividers. Extensions of court dividers to end of fence will be installed by city late 2018 or early 2019.

Club play updates – Sue – all club plays well attended. Joanne Young is stepping down from Saturday court captain until Feb 2019. Sue is trying to recruit new volunteers as backups for captains and coordinators. As it stands Sue H. coordinates Saturdays, and Joanne Young will still be back up. Gail H. captains court 2, and Sue N. is captain for Court 1 (for now), Lee does Wednesdays, Sue N. does Tuesday and Thursday, and Jon will resume Thursdays in October. 20 people for 2 hour play and 22 for 2.5 hour play. Lyle has updated the Court Attendance Sheet and it will be filled out after each club play. The sheet will be submitted to the executive monthly.

Centennial Park – P&R are keen to get feedback so Sean will organize an evening to bat the ball around and test out the lighting. Consensus is that it would be too cold for off season play, and most members prefer North Nanaimo venues.

Courtside Sports demos – John and about 8 others attended demo, but poor weather kept most people home. A few paddles were sold, and perhaps another demo will be organized at OW. John will follow up.

Ratings for members – Sean; there is obligation to provide ratings. Need to form committee to rate our players. Ideally graduates or training should have rating upon completion.. Perhaps have link for self rating to assist.

Recognition for volunteers – John will organize celebration for Dec 8th, Monarch Room, before Saturday play. Cost for goodies supplied by club, and volunteers play for free that day. Spouses who volunteer are included. This will not be a regular club play day, but a volunteer play day and other members can spare after volunteers can sign up.

Next meeting at Bills clubhouse where there will be heat!

Adjournment 8:35


Minutes Executive Meeting – Tuesday, August 7, 2018

Call to order- 6:06 – regrets Bill, Phil

Minutes of last meeting July 7th, 2018 – Lee moved to accept and Lyle 2nd

Committee progress since last meeting:
– Lyle applied to have current PB drop in at OW as part of the 55+ free senior program. We will know in November when next reviewed.
– Current bylaws have been reviewed with minor edits. 2-3 Potential new bylaws will be sent out by Lyle and John and reviewed each meeting. All to be completed at our last Nov meeting.

Sue – The September club play are set with their coordinators at OW. Sat – Sue Holden with Gail court captain. Wednesday and Friday nights, Lee ( still waiting for confirmation on rentals at IC) Jon Dominy for Thursday (Sue N. will coordinate Sept, until Jon returns) Sue N. Tuesdays, and Sean Sunday.

We will organize Sundays as strong Intermediate/Advance by invitation, and all other will be open play. If enough 4.0 and 4.5, they should have designated court for round robin and then mix with group. Sat Court 1, will con’t to be available for easing newer players into the larger group, and support will be given. Much discussion on how to organize Saturday, and winners move up and runners-up move down, may work best.

Sue emailed Kathy Gonzales to try and secure storage space for future ball machine. Waiting to make an appointment to get together for chat.

Dave and Lyle – City Liaison – we have been asked to prioritize our needs.#1 is a wind screen (City pays), #2 is fencing extension so balls won’t escape (City pay), #3 fence topper (we pay), #4 Storage (city pays), and #5 Bulletin board (city pays). Survey resulted in majority wanting to expand Beaufort Park, with green space in between 4 more new courts.

Treasurer’s Report – Phil was unable to attend and Dave gave brief overview. Made $972 on tournament due to grants received.

Memberships, renewals, annual playing fee vs. pay as you go option. Renewal option needs to be removed. Anna will try, but if not able,  Phil is to follow up. We have approx 255 members. Discussion on merits of having annual playing fee vs pay as you go option. Possibly charge approx. $130/year to cover all play. Individual would have to play 26 times to break even. Would greatly reduce coordinator responsibility by removing payment collection, recording payments on drive, etc. Survey could be sent to members to test the waters. Would likely result in some loss of membership.

Also discussed using Whoozin App, for registering play. This is to be added to next month’s Agenda for further discussion.

Training update – Lee – Beginner clinics with Parks & Rec – they have sent Lee the list of participants. Lee has simplified the approach to orientation to PB, and hopes to increase the fun factor. Lee is no longer involved in the Departure Bay training; Train the Trainer program with PickleballBC was a huge success and Lee learned much to bring back to the club.

Mexican Madness -great tournament – there were a few people placed in wrong levels, but otherwise resounding success. Duncan Dazzle similar format in October.

Ratings for members, rule changes in 2018. Sean – If we are having invitation only club plays, we should have members rated, also helpful for those beginners who want to move out of court 1. Sean will organize a committee and develop a plan that may include self rating for sanctioned tournaments (under the new rating system).

Next Exec meeting: Tuesday, Sept. 11 – 6:00pm

Adjournment at 8:30pm


Minutes Executive Meeting – Saturday, July 7, 2018

Call to order – noon – regrets: Sue, Sean
Minutes of last meeting – June 2, 2018 – Lee moved to accept and Bill 2nd
Due to circumstances, Sandra has stepped down from the executive.

Treasurer’s Report – Phil
There is approximately $10,000 in the bank account.
Discussion on non-member (ie guest, visitors) playing during club play times. Due to liability risks, non-members will not be allowed to play during club play times.
Phil will look into directors insurance.
Sue and Anna will both have signing authority, along with Dave and Phil.
We are down to the last 3 punch cards. We will need to get more from Ronnie Pitcher.

Memberships, Renewals – Dave, Phil
Lyle will explore options on keeping current contact info on the membership.

Training Update – Lee
There are no training sessions over the summer months. For the fall, training will be on Wednesday and Friday nights with hopes to add Monday night as well all at Island Connect School. The plan is to run Level 1 and 2 alternately in 4-week rotations.
Lee will coordinate the next beginner’s orientation session at Oliver Woods in August.
Lee will be attending the Teach the Trainer session in a couple of weeks.

City of Nanaimo Liaison – Dave and Lyle
Attempts were made to meet with Richard Harding but were not successful.
Items to discuss: expansion at Beaufort Park; adding more courts (ie at Pioneer Park, Departure Bay); storage of ball machine (when and if the club acquires one); outdoor storage at Beaufort Park; court maintenance

Club play updates
Numbers are down for all sessions. Play times will be changed to 2 hours for the remainder of summer.
Saturday – Sue H/Joanne/Gail – Aug 25th last session
Sunday – Sean – Aug 12th last session
Tuesday – Sue N – finished for summer
Wednesday – Dave and Lee – Aug 29th last session

Lyle summarized the historical data on club plays but found there were too few data to be of any use. He design a spreadsheet to help coordinators keep track of number of players per session.
Sue, Sean and Lyle will look into club rental times for the fall.

Update on name tags and apparel program – Lee
52 t-shirts were sold at the June tournament. Lee proposed to purchase a supply of club-logoed caps to have on hand in case these are unavailable next year.

June tournament – Dave
Jo, Vic, Vaughan and Dave met to discuss how the tournament went. There were 115 participants which was probably too many since it ran long on the Saturday.

Mexican Madness – Dave
59 registrants so far. Maximum of 64. Volunteers needed. Dave will send out request to members.

Pickleball BC membership approval – Dave
Phil will wait for Lyle to compile members list and the he will forward the info to PCBC.

Addition of Pickleball to Bowen Park Seniors Activity – Lyle
Lyle inquire about adding pickleball to the list of activities available to members of the Bowen Park Seniors. They only accept new applications twice a year which then go through a review process before either being accepted or not. It was decided that Lyle would submit an application, as an individual and not as a representative of the club, to have one of the Parks and Rec pickleball drop-in program designated as ‘Seniors’.

Review of Bylaws – Lyle
Article 1:3 – re-word re ‘lapsed’
Article 1:5 – remove
Article 2:1 – budget
Article 2:3 – tabled for next meeting

Ratings – Sean
Tabled for next meeting

Changes to Committees of the Board – 2018/19

  1. Training and Development – Lee, Bill
  2. Apparel program – Brenda and Lee MacDonald
  3. Tournament planning and organization – Bill
  4. Club rental sessions / booking programs – Sue, Sean
  5. City liaison – Dave, Lyle, John
  6. Communications with members, community develop. – Sean
  7. Publicity – Bill, Anna
  8. Equipment, maintenance – John
  9. Ratings, PBBC, rules – Sean, Bill, Lee
  10. IT specialists, website, Facebook, etc – Anna, Phil, Sean
  11. Updating of policies, bylaws etc – Lyle, John

Other Business
John will look into doing something, in December, in appreciation of all the individuals who volunteer in the club. Perhaps a fun play followed by a get-together.

Next Exec meeting: TBA



Minutes Executive Meeting – Saturday, June 2, 2018 

Call to order – noon
Regrets: Phil, Sean 

Minutes of last meeting – May 5, 2018 Sandra moved to accept and Bill 2nd
Welcome to all, especially the 4 new directors! – Committee Chairs – Dave discussed the necessity of having various tasks assigned to the executive to better address issues. The assignments are as follows:- 

Committees of the Board – 2018/19 

1. Training and Development – Lee, Bill
2. Apparel program – Brenda MacDonald, Lee, Sandra
3. Tournament planning and organization – John
4. Club rental sessions / booking programs – Sue, Sean
5. City liaison – Dave, Lyle, John
6. Communications with members, community develop. – Sean
7. Publicity – Bill, Anna
8. Equipment, maintenance – John
9. Ratings, PBBC, rules – Sean, Bill, Lee
10. IT specialists, website, Facebook,etc- Anna, Phil, Sean
11. Updating of policies, bylaws, etc- Lyle, Sandra 

Treasurer’s Report – Phil is away  

Training update – Lee
This last season (September to May) we ran 6-Level 1 training sessions with three coaches (two plus Lee)The last session for Level 1 was offered successfully with two coaches, (Lee and one other for the first time proving Level 1 can be offered with two coaches but Level 2 does require three). 

Level 2 was offered with notable success with twelve trainees and we had a team of three coaches including Lee 

In September through May 2018 the training sessions will alternate with Level 1, then Level 2, then Level 1 and Level 2.? We will require additional coaches to offer these training sessions starting in the fall. 

Lee hopes to have some of Level 3 written by September but not offered until into the New Year (2019) and  would like to collaborate with Nancy Stern and this would be offered with three or four coaches one of whom would be Lee.? Having the time to offer Level 3 may not come until the spring of 2019 since availability of space for four consecutive weeks of training may be difficult to capture.? At this point the thinking is focusing on pickleball game strategies.? In the meantime Lee has started to review Levels 1 and 2 both the training manuals and the instructional/coaching notes.? (As an aside, we were fortunate to be able to have an additional evening this year in April and May for training.? The request is in to the SD #68 but we will not be notified as to what nights or how many nights we will have until the end of July at the earliest. 

Lee will coordinate The P&R orientation at OW , to replace Nadeen. Bill will provide backup for Lee.  

Referee training, rules updates, training moments. Bill will look at rules and training moments and Sue will trickle down to court captain and coordinators. 

Motion to  accept proposed training schedule by Bill and 2nd by John. 

Beaufort Park/Beban Park update – Dave
Maintenance issues it was agreed that the club will purchase a blower that will be used for both Beban and Beaufort. Lyle motioned for club to release funds up to $250.00 to purchase blower, on the condition the courts were regularly cleaned for the benefit of all players, and 2nd by Bill. 

Club play updates – Sunday 15 ( cut to 2.5 hrs.), Tuesday 15, costs covered as 5 prepaid replaced by spares, Wednesday 16, Thursday, 11 this past week, and 17 the previous. Saturdays 42. Lyle was asked to document the historical attendance of our sessions as well as look into Pickleball being included in the Nanaimo Seniors activities similar to what is done for badminton. 

Update on name tags and apparel program – Lee ordered some great gifts for our tournament. 

June tournament – More money for food and prizes.. Winners will receive medals with our Logo. 110 participants signed up. 

Pickleball BC membership approval – wait till Phil comes back, and he will forward our members info to PCBC. 

Review of Bylaws – Lyle will review our bylaws and bring forward items to be reviewed over the course of the year. 

Mexican Madness – only 2 months to go  

Club ball machine – Sue asked if the club will purchase ball machine to use for skills and drills and training purposes. Executive agrees to purchase as long as it can be stored at OW. Dave to confirm this, and Sue will price machine and 2 sets of balls. Motion to purchase machine made by Dave and 2nd by John. 

Next Exec meeting: Saturday, July 7th at noon 

Adjournment  – 2pm


Nanaimo Pickleball Club – AGM – May 26th, 2018

Call to order – 12:30 pm
Quorum, attendance report – Sue reported that 24 members were present, therefore we had a quorum.
Dave welcomed our members and introduced the executive.

Acceptance of the Agenda – Vic moved to accept the agenda and Stewart 2nd.

Acceptance Minutes of the May 20th, 2017 AGM – Randy moved that last year’s AGM minutes be accepted and Brenda 2nd.

The President’s, Training & Development and Apparel Program Reports can be found at the end of the 2018 AGM Minutes.

Presidents report – Dave 

The motion to receive report was made by Bill and Kathy 2nd. Vic led the chorus on thanking Dave for the terrific job he has, and continues to do on our behalf. Thanks for being our fearless leader for another year!

Treasurer’s Report – Dave

Our Treasurer, Phil Morgan is away and so an 11 month report was presented by Dave. Please note that a 13 month report will be provided at next year’s AGM.

Ending bank balance to March 31, 2018 is $12,973.08.

Question from the floor in regards to our Insurance for club members. We are covered at Oliver Woods and Island Connect School, but not for any recreational play at Beaufort or OW drop-in.

There was a short discussion on the benefits of remaining a Club and not becoming a Society. More red tape and hoops to jump through if you are a Society.

The motion to accept the Financial Report by Lyle and 2nd by Brenda.

 2018 Nanaimo Tournament Report – Vic Bryce

Vic, our Tournament Organizer, gave overview on how things are progressing. Would like to have some more 3.0 women for the mixed venue, and there are a few spots still left with people still looking for partners. The goal this year is to have more games per team. Dave applied for the hospitality grant, and our club received $750.00 towards our tournament. The cost for the tournament was increased by $5 due to increased costs. Shirley asked if the food budget could be increased and this was approved. Dee asked if Mexican Madness food budget could be increased as well, and was approved. A huge thanks to Vic for taking this on!

Training and Development Report – Lee 

Kathy expressed a huge thanks to Lee for all that he does for our club, and for those who are new to Pickleball. Kathy had a question on if training for tournament readiness was a possibility.

Sue H. gave gratitude for the Level 1 and Level 2 training that she had, and what wonderful support she received from Lee and the coaches. She sees that as members graduate from the training program, they pay it forward by expressing empathy for new players who may not have developed their skills as yet.

Brenda asked about Intermediate training. Nancy Stern has the program written, but no dates have been set as yet. This will be added to the agenda of the next Executive meeting.

Discussion ensued on how to better organize courts at Beaufort. City will not allow us to designate days for different level play, but we can go ahead and try to organize as long as it is not during prime time, when courts must be shared.

Bill I. asked about referee training. This is probably not something that we will promote. Discussion on line calls and that this is problematic at times. This should be included in all training.

We have club business cards that are available for everyone, and they can be handed out for those interested in getting involved with the club.

Motion to accept the training report was made by Joanne, and 2nd by Sue.

Mexican Madness tournament is on August 4th. OW was not available in September. Registration will begin after our tournament has finished. A huge thanks to Dee and Ronnie who put on this very popular tournament each year.

Apparel Program – Lee 

Brenda MacDonald has agreed to manage the apparel program. Thanks Brenda!

Motion to accept Apparel report made by Stan and 2nd by Karen.

AED first aid training – Dave 

Training was organized by club member Art Cochrane. First rate training was enjoyed by 23 club members. Dave expressed his appreciation to the members who attended and the trainers for teaching the program. A reminder that no first aid care is administered by staff at OW.

Pickleball BC – Dave 

Pickleball BC is providing a train the trainer opportunity which Lee will attend. PB does not get National attention as yet and there is a movement to get strong representation in all Provinces so the sport will be recognized nationally, through Pickleball Canada. Our club would like to enroll our membership in Pickleball BC., and then would get access to Pickleball Canada. They adhere to privacy rules and do not share your personal information (name and email), to anyone else. There is no cost. Vic moved to join PBBC and Bill 2nd.

Club PlayDave

With so many members, the need to provide more sessions became necessary. Anna organized extra club plays intermittently, when Oliver Woods had open slots. This alleviated some of the issues. We also extended play time to 3 hours and were able to place more people on the courts. We had another time slot as well. This will continue to be something that we will work on, as we have decided as a club, that we will not cap our membership, but instead will continue to build the sport and encourage enjoyment on all levels. There were questions from the floor as to if the executive had looked at other venues. We have looked at many and of far none have been suitable, due to various reasons, i.e. safety etc.

Outside Court Maintenance – Dave 

Beban courts have rocks and grass leavings left behind by the park mowers. Stewart asked if club would pay for a blower that a club member would take ownership of, and use to clean the courts as necessary. Brenda made motion for club to invest in a blower and Stewart 2nd.

The election of officersDave expressed sincere gratitude for departing Directors, Colin, Pat, Nadeen and Dee for their dedication and good works over the years. We will miss them on our board and am glad we’ll still see them on the courts. Potted orchids were presented to them, to show our appreciation for all they have done.

Ernie oversaw the election of officers, and resulted in:-

Dave Eaton- returning President
Anna Edgar – returning VP
Phil Morgan – returning Treasurer
Sue Newell – Secretary
Sandra Backman – Director at Large
Lee MacDonald- Director at Large and training Coordinator

New directors who were nominated and elected are:
Bill Inglis – Director at Large
John Yim – Director at Large
Lyle Evans – Director at Large
Sean Kennedy – Director at Large

Motion to adjourn was made by Bill and 2nd by Lyle



President’s Report to the 2018 Annual General Meeting

Welcome everyone to our club’s AGM, your attendance and input today is very much appreciated, not only by your Executive, but by all members who count on us to make good decisions and plans to keep our club moving forward.

The last year has been another record year in terms of membership growth; we’re over 200 active, paid up members, compared to 157 last year.  This growth has given us some challenges, particularly how to create enough playing time for all who are interested.  That has dominated much of our planning and discussion since last spring and we’ve introduced extra play times last winter to help with the problem.  In addition, we expanded 3 of our weekly sessions to 3 hours this spring to allow for more players to join in.  March saw full houses in most of them, but April started to drop off a bit, as has May, so we are reducing most of our play times starting in June through till the end of August, when the new schedule will start.  We know that the super weather we’ve had this spring has made a difference, along with having Beaufort Park open this year.  We won’t know how our September to March schedule will look for a few more weeks.

A number of other initiatives kept us very busy this year including: 2 AED / First aid day-long training sessions that our own Art Cochrane and some helpers brought to us;  we experimented with a storage box at Beaufort Park, but that only last a couple of months before it was stolen – not likely we will try that again until the City adds a permanent structure there that we can borrow space in; our training and development program was expanded again – more on that from Lee; lots of action for our apparel program, also headed up by Lee and Brenda MacDonald; the grand opening of Beaufort Park was a huge hit with about 20 new members joining our club afterwards; another successful indoor tournament led by Tournament Director Piet Komen and a large group of awesome volunteers; Dee, Ronnie and their gang hosted a super Mexican Madness that was once again sold out; and a whole lot more, too numerous to explain.

Four of our Executive members are stepping down this AGM.  All four have contributed in their own way and we thank them all…more on that when the election of directors and officers takes place.  Speaking of that, we have 4 members who have agreed to let their name stand for election – wow!!!

In the coming year, our new Executive have more challenges and opportunities to bring to our club that I’m confident will be met with the same enthusiasm and care for the good of our membership as they have in the past.  I gave some thought to naming all those who have volunteered in some capacity over the past year in a variety of ways, but the list is very long and I will probably miss someone, so please just know that you are very well served, not just by your Executive, but by lots of others around you who give generously of their time and talents…thank you to everyone who is helping to make the Nanaimo Pickleball Club the success it is and continues to be.

Dave Eaton

2018 AGM Election procedures

Not running: Nadeen, Pat, Colin, and Dee

Allowed their name to stand: Bill Inglis, Sean Kennedy, John Yim, Lyle Evans

Still on the executive if re-elected: Dave – President, Anna Edgar – Vice President,  Phil Morgan – Treasurer, Sue Newell – Secretary, Sandra Backman – Director at Large, Lee MacDonald – Director at Large,

We can have up to 10 on our Executive, including 4 officers and 6 Directors at Large

Start the election with President, then Vice President, Treasurer, Secretary, then Directors at large

Call for nominations for each 3 times, declare elected if only one for each position is nominated and if only 4 are nominated for Director at Large

If a vote is needed, secret ballots to be handed out, nominated members get to speak if so desire, then leave the room for a vote.  Identify another member not running for election to help with the ballots and counting

After all is done declare those who were elected, ask the new President to take over the meeting, who will ask for a motion to destroy the ballots if there has been a vote.

Report to the Membership –AGM My 26, 2018 – Lee MacDonald

Whereas I used to think that the knees were the first to go with the aging process I am quickly realizing that it is the memory.  I had to dig out my report to the membership from the last AGM to see when it was that we first started our active training for newcomers with the Nanaimo Pickleball Club.  To my astonishment, I found that it was January 13, 2017—just 18 months ago—when Sharon Cameron and Nadeen Bettney and I launched the first official NPC training session.  I had completed the writing of the Beginner Training manual and lesson plans in December 2016, and we were ready to go.  Through early 2017 we had the pleasure of adding to our coaching team, Anna Edgar.  As well, Dom Gonzalez and Len Stanway who helped us in a pinch.

In September of 2017 we had an “Orientation for Coaches Night” to kick off a new round of training.  Our coaches did not need any training as they were an exceptional group of players to begin with.  The point of the evening was to give them all an orientation to the training manual and lesson plans.  This led to the adding to the ranks of our coaching base to include our Club President, Dave Eaton, Susan Morgan, Joanne O, Colin and Annie McCartie and also Rick Holden.  We have since decided to call the Beginner Level Training, Level 1 Training.  Special thanks go to Peter O. who helped us out when we did not have a full complement of coaches this spring.  In this last Level 1 session, we were able to push the envelope one step further and as of last night (Friday May 25, 2018) we graduating our final Level 1 trainees of our training season, and we completed the training with just two coaches, Rick Holden and myself.  Special thanks go to Dee Pitcher who came out last summer to help me with deluge of pickleball trainees as she helped to guide many of those who came to the open house at Beaufort through the initial elements of the game.  Three individuals had to wait until September to start their formal process.  This instruction has continued through the winter and spring.  Dee played a major role in helping the Club keep interest up for this large group of informal trainees.

During the first six months that training was offered through the Club, we provided training to 60 members most of them newcomers.  This included about six of our Club members who wished to improve skills or who were rehabbing and needed to re-enter recreational play on a gradual basis.  Since September of 2017 we have provided training to 60 more newcomers to pickleball.  I am not sure what exactly got into me but with the support and approval of our executive I found myself expressing interest in writing a Level 2 Training manual and designing this second level of training that was launched this April.  Here we took 12 participants some of them members who had gone through Level 1 and some who had been participating in recreational play for 1-2 years and offered them this experimental second level of training.  The results far exceeded anything I had anticipated.  I wrote the training manual and adjusted lesson plans largely as we went week by week to complete a four-week 10-hour training program.  Our instructional team included Dave Eaton, Joanne O and myself.  The focus was skill development through errors.  In other words, by identifying the areas where errors were frequently made we could potentially have an opportunity to correct these and improve skills and quality of game play dramatically.  It worked!  The experiment was a huge success and now I have the envious task of tweaking not one but two training manuals—aren’t I the guy with all the luck!?  But wait!  It’s not over yet!  Something else has burrowed its way into my brain giving rise to Level 3 thinking!  Gad zukes has the man gone mad, you might ask!!  The answer is “y-e-e-e-s!”  I don’t think I am the person to write the complete manual nor do I believe I am the person with the skills to lead the charge on instructing and coaching but together with other minds I believe there is a chance that Level 3 can be written and introduced in the next 6-8 months.  My idea is that it would focus largely on strategies in the game.

I cannot tell you what a thrill it has been for me to participate with the aforementioned group of coaches to deliver training at both levels to over a hundred and thirty people since January 2017.  We have learned so much about our game of pickleball and we continue to develop and refine the curriculum with each class we are involved with.  We have condensed the Level 1 to four weeks and introduced Level 2 into a four-week format.   We anticipate having Island Connect Ed School once again in the fall for both Wednesday night for Intermediate to Advanced play and Friday night for alternating Level 1 and Level 2 training.  It is wonderful to see our graduates making their mark in Club play some with exceptional skills and athleticism and others who are growing at steady and consistent rates and measures.

I think our Club has much to be proud of in this arena.  We also have the exceptional high quality of “Skills and Drill” training offered by Nancy Stern and her remarkable team of Advanced players.  One of our members commented that it was so nice to see that the Club is making such efforts to help members improve both in their enjoyment and skill level of the game.  I think this is a telling comment about both the NPC Executive and the membership at large as they embrace new members and offer support on the courts.  It has been an amazing year for Training and Development and a special thanks to our Executive, our coaches, the participants in training and to Brenda for having put up with me through all of this over the past 18 months!  I owe a deep debt of thanks to Dave Eaton who listened to my pitch as he dropped off the keys to Island ConnectEd School at my house in the fall of 2016 as I prattled on about training our newcomers, writing the training manual and leading the charge for Level 1 training.  He supported me through the stages of growth and development of Level 1 even when I doubted my own ability to write and implement this level of training.  Then, he and the board embraced the idea of Level 2.  It is as a result of his support that we have, as a Club, started this process of developing a training culture with the Nanaimo Pickleball Club!

I have only two more things to say both anecdotal.  Two examples of the wonderful spirit I see on our courts.  Last night, our final night of training Level 1 participants we had trainees with remarkable skills and some with lesser.  Sue Holden came out along with Brenda to fill in the numbers when we did not have a complete group of 12 trainees.  At the end of the evening one of the lesser skilled players thanked Sue and gave her a hug.  The spirit of this group was strong and the trainees did not seem to want to leave.  Seeing the embrace and the encouragement offered by Sue and our Level 1 trainees says to me that our membership is creating a culture of support, training and most of all deeper sense of community.  On Thursday AM Play we had a brand-new player join our club from the OW Orientation group in May.  Members on Thursday came to play games with our new member, to introduce themselves and at the end to come and ask how she like her time on the courts.  Had I been she, I would have felt part of a special community of caring adults.  What have we created here!  Something wonderful, I think.

This ends my “short report” Mr. President.

Respectfully submitted,
Lee MacDonald
Coordinator of Training and Development
Director at Large
Nanaimo Pickleball Club

AGM Report on Club Apparel for the Nanaimo Pickleball Club – May 26, 2018 – Lee MacDonald

In June 2016 the Club endorsed the idea of having T-shirts available to Club members.  The interest caught on like wild fire and we had 160 shirts ordered in our first offering.  Since then we have added warm-up jackets and golf shirts, all of which are both versatile and durable!   We have gone to embroidery on some of these products and silk screening and hot stamping on others.  I love to see the sea of colour each day that players are out on the courts!

Last year the Executive agreed to keep samples in stock for display at events such as out annual tournament.  What a help this has been to our Apparel Chairman, Brenda!  We purchased these items at near cost and we will one day be able to turn them into gifts at events but for now they provide us with continuous access to display attire and try-ons for our members.

Though it is hard to know exactly how many members presently has attire that is stenciled with the Club insignia because some members purchase more than one piece, the overall numbers of pieces of clothing is around 250.

There will be a display and an opportunity to order Club attire at the upcoming June tournament here at Oliver Woods.  This begins with an email notice and an electronic display.  We have had two blitzes each year and this seems to suffice for getting notice and opportunity to purchase for our membership.

Thanks again to Brenda MacDonald who has headed up and organized so much to make these clothing items available to members.  It is just one more way that membership shares a connection.

AGM Report on Club Name Badges for the Nanaimo Pickleball Club – May 26, 2018 – Lee MacDonald

In 2016 the board agreed to purchase name badges for all new members.  This has been another remarkable success from the standpoint of new members having a sense of inclusion.  New members are told that it is a gift from the Club and they receive them with appreciation and delight.  Every time I am on the courts I see more and more people wearing their name badges.  With so many new members, this has made a huge difference in allowing these newcomers to be called by name and to encourage introductions on the courts.  The number of badges purchased thus far are close to 200 and this includes those members who are purchasing name badges on their own because they cannot find their originals or those like myself who needs to have one in every pocket lest he forgets!


NPC Executive meeting – Saturday, May 5, 2018

Call to order: 12:02 pm
Present: Dave, Lee, Pat, Nadeen, Sandra
Regrets: Dee, Anna, Susan, Colin, Phil

Minutes of last meeting – April 7, 2018 – Pat made a motion to accept, Lee 2nd

CPR/AED training update: Nadeen – Art and Dr. Joe did a great job, feedback from the group was very positive. Participants asked if there could be some follow up after the course to review what they had learned. Nadeen will look into setting up some ‘refresher’ courses.

Treasurer’s Report: Phil – Financial statement is for 11 months ending March 31, 2018. Club play income is up 30% due to increase in play times and Membership. Phil has itemized supplies and miscellaneous expense items for the information of our members. Our profit is $713, essentially we broke even for the 11 month period.

Membership: Active membership is about 200. Dave will remind members that they can renew their membership at the AGM in May.

Training update: Nadeen – The next Pickleball orientation clinic scheduled for May 12 is full with 20 people on the waitlist. The clinic after that is scheduled for August 20. Dave will talk to Liz about doing this summer clinic at the new Beaufort outdoor courts.

Lee – Island Connect training session – six or seven Level 1 classes have been completed since September 2017, the first Level 2 class was started in April and is going well. Starting in September, Lee will be setting up seven Level 1 and three Level 2 classes. He already has 20 people on the waitlist for September’s Level 1 class. Lee is concerned that he won’t have enough coaches to assist with these sessions, therefore he will be approaching some of our members to see if they are interested in helping with our Beginner training programs.

Lee – Departure Bay – Lee gives informal training sessions Monday, Wednesday, and Friday. He did these throughout the winter and will continue during the summer.

‘Train the Trainer’ program with Pickleball BC – Lee has signed up for this one day program. Dave moved that NPC pay the $220 fee to cover the cost of this course. Sandra 2nd.

Beaufort Park/Beban Park update: Dave – Beban park now has windscreens and the storage box from Beaufort is still missing.

Club Play update: Nadeen – Saturday – May is not full but there is still great participation at 39 of 48 spots filled, however numbers are down for June, we will probably only need one gym during the summer. Pat – Sunday – June, July, and August should probably be cancelled. Bill – Thursday – numbers are low, June, July, and August should probably be cancelled as well. Dave – Wednesday – going well. Susan – Tuesday – Pat mentioned that this day is going well too. Co-ordinators will evaluate the number of members for club play to determine how many gym rentals we keep and possibly reduce the three hour sessions to two and a half hours over the summer.

Dave would like to encourage the co-ordinators to set up 15 minutes of a particular skill prior to play at these sessions, with the consent of the majority of players attending.

Name tags and apparel program: Brenda and Lee will have a display of NPC apparel set up at the June tournament for people to try on and place orders.

June tournament: Tournament director is Vic and Vaughan is his assistant. To date 85 players have registered. At the May 10 meeting they will organize their list of volunteers. Lee will order hats and other items for ‘give aways’ at the tournament.

Pickleball BC membership proposal: Dave feels that NPC (as an organization) should become a member of Pickleball BC. He will propose this at the AGM. More information is available on Pickleball BC’s website.

AGM Planning, Board vacancies, etc: The AGM is booked for May 26, 2018 at 12:00 noon. There are four Board vacancies to be filled. To date we have three people that have offered to serve on the Executive, they are: Bill Inglis, John Yim, and Sean Kennedy.

Other Business: Lee moved that we should rent a room at OW for our Executive meetings starting in June. Nadeen 2nd. Nadeen requested that the password to our gmail account be changed when the new Executive takes over after the AGM.

Meeting adjourned at 1:40 pm

Next meeting: AGM May 26, 2018 and the next Executive meeting will be Saturday June 2, 2018 at noon.


NPC Executive meeting – Saturday, April 7, 2018

Call to order: 11:30 am
Present: Dave, Lee, Phil, Pat, Nadeen, Susan, Sandra
Regrets: Dee, Anna, Colin

Minutes of last meeting – December 9, 2017 – Pat made a motion to accept, Lee 2nd

Mexican Madness:  The event is scheduled for August 4, 2018.  Dee and Ronnie Pitcher are the organizers and will be using the on-line registration for the event.

Treasurer’s Report:  Bank balance is approximately $13,700.00.  Phil has a cheque for OW in the amount of $3,362.00 for our April rentals bringing the bank balance to around $10,400.00

Membership/Notifications:  87 members have already renewed their membership for 2018/2019.

Notification to new members – Lee responds to emails regarding lessons and Phil adds new members to our list.

Training update:  Nadeen – The next OW Beginner clinic is May 12, 2018 and it is full.  Nadeen will give handouts to these people regarding how to join the club and where to buy paddles, etc.

Lee – Island Connect training sessions – the current Level 1 class (started April 6) is full, there will be one more class in May.  He will need some more coaches to help.  Lee emails the ‘NPC Training Manual for Beginners’ to each participant of these classes.

Lee – Training development – Lee has designed a new training program, Level 2, as a follow up to the Level 1 training.  These will take place at IC on Monday evenings from 6 – 8:30 pm (starting April 16) for four weeks.  The purpose of this program is to work on players errors and get them corrected before developing any bad habits.  He has also designed a handout for player self evaluation so they can rate themselves prior to taking the Level 2 training.  Since Lee doesn’t already have enough on his plate, he is also giving informal lessons at Departure Bay outdoor courts three times a week (Mon, Wed. and Fri.) from 1 to 2:30 pm!!

Susan – Manta Sport program (teaching school kids how to play Pickleball) – she has not been able to find a facility to rent.

Beaufort Park update:  Dave contacted the RCMP re: our stolen Pickleball container.  He also contacted the City regarding organizing some events on the new courts and was told that we would have to pay to rent the facility.

Club Play update:  Nadeen – Saturday (April) is full, there is still room in May.   Lee – Wednesday evening is full, would like to change the start time to 6 pm as several of the players are late in arriving due to work.  Pat – Sunday is full, most players leave after 2 ½ hrs.  Susan – Tuesday is full and Thursday is about 75% booked.  Anna – “Bonus play time” was well received and attracted a high skill level.

Name tags and apparel program:  Name tags are given to new members when they attend Lee’s Level 1 training classes.  Lee and his lovely assistant Brenda will put up a display of our club apparel at the June tournament for anyone wishing to place an order for any of these items.

June tournament:  Tournament director is Vic Bryce.  Phil, Dave, and Joanne will meet with him April 8 for their first planning meeting.  As the tournament date gets closer, more volunteers will be needed.

Pickleball BC membership proposal:  Dave feels that NPC (as an organization) should become a member of Pickleball BC.  He will address this at the AGM in May.

AGM Planning, Board vacancies, etc:  The AGM is booked for May 26, 2018 at 12:00 noon.  There are several Board vacancies that need to be filled.  Dave has been given a few names: Bill Inglis, John Yim, and Sean Kennedy and he will pursue those.  We also need members to help in the following areas: Club rental sessions, City liason, Public relations, Interclub liason, equipment and maintenance, ratings, IT specialist, update policy and bylaws, etc.

Other Business:  Lee requested that some of our “loaner paddle” handles be re-wrapped as they are starting to fall apart.  He also needs some more indoor balls for IC sessions, Phil has some to give him.

Meeting adjourned at 1:40 pm

Next meeting:  Saturday, May 5, 2018 at 12:00 noon


NPC Executive meeting – Saturday, December 9, 2017

Call to order: 1:00pm
Present: Dave, Anna, Pat, Lee, Nadeen, Phil, Dee
Regrets: Colin, Susan, Sandra

Minutes of last meeting – November 4, 2017 – Lee made a motion to accept, Pat seconded. All in favour.

Punch Card: A big thank you to Dee & Ronnie for sponsoring the punch cards.

Treasurer’s Report – Phil:  Bank balance is approximately $15,000.00. Phil, Nadeen, Pat and Dave have signing authority. Gail Horley will purchase and give chocolates to the custodians at OW on behalf of the club as a Christmas present. Lee suggested we should also give a gift card to Joyce at SD68 for all her help with booking Island Connect School.

Membership: With the big increase in our membership over the past year, there has been a huge demand for play times. Pat made a motion to freeze membership immediately until the AGM in May. Phil seconded. Amendment – The people on the wait list for training in January and February are excluded from the freeze. After much discussion, the motion was defeated.

Training update:  Nadeen –instructors are in place for Parks and Rec Beginner clinic in January.
Lee – Another beginner training session has just started at Island Connect with 13 players. January and February clinics are full.
Parks and Rec will offer 3 Beginner clinics over 9 month period.

Communications re injuries/illnesses: Lee suggested that someone should be in charge of sending out ‘get well’ cards to our members who have not been able to play due to injuries or illnesses.

Dave will send out an email to members addressing the increase in membership and new play times being offered in the new year (extra hour for Saturday Play, new Tuesday PM play for intermediate and advanced play for January and March). We are asking Oliver Woods for available time on Sunday evenings or other times that we can offer to members so that you will have more options for indoor play in the winter months. Also stress that the club would prefer members pay online or by punch card. As to when members can prepay for club play times, it was decided that by noon on the first day of the month, the following 2 months will be open (eg on January 1st, February and March will be open).

Name Tags/Apparel: Lee – apparels will be in on Monday or Tuesday.

June tournament:  June 23/24 and Vic Brice is the Tournament Director.
*Mexican Madness* tournament is August 4th and is run by Dee and Ronnie Pitcher.

First Aid plan:  Nadeen will coordinate with Art Cochrane to help with registration and booking space at OW.

Club Christmas Party: Saturday, December 16. All members are welcomed.

Coverage: Anna and Phil will cover for Dave while he’s away January to March.

Other Business:

Storage Box at Beaufort Park – stolen this past week. Police have been made aware. No solution in the short term. Parks and Rec will consider a cinder block type of storage building, but not too likely until a proper structure is budgeted for and built (that is a ways away because there is no sewer connection or power there at this time).

Beaufort Park – Parks and Rec would work with us, plus accept some financial support, to put up wind screens and a practice wall at Beaufort.

Clocks at OW – still out 6 min. in gym 1 and not synced with gym 2 – Parks and Rec may install different clocks in both gyms or try to get these ones working more accurately.

Meeting adjourned at 2:40 pm
Next two meetings:  TBA


NPC Executive meeting – Saturday, November 4, 2017

Call to order: 1:30 pm
Present: Dave, Anna, Pat, Lee, Nadeen, Sandra, Susan, Dee
Regrets: Colin, Phil

Minutes of last meeting – October 7, 2017 – Lee made a motion to accept, Anna 2nd

Mexican Madness plans for 2018:  Dave will request a Saturday in late August for this event and Dee will check to see if she is available to organize it.

Treasurer’s Report:  Bank balance is approximately $12,500.00.  Pat’s name will be added to our current list of Executive members with signing authority on our bank account.

Membership/Notifications:  Our membership is currently at 207.

“Punch cards” – Expedia Cruise Ship Centers have agreed to sponsor our punch cards once again. Thank you Ronnie and Dee.   Notification to new members – Lee is emailing NPC information to our new members.

Training update:  Nadeen – The next OW Beginner clinic is in January 2018 and it is full.  Nadeen will give handouts to these people regarding how to join the club and where to buy paddles, etc.

Lee – Island Connect training sessions – the current class (Oct 27 to Nov 24) is full, the next two classes (Dec 1 to 22/17 and Jan 12 to Feb 2/18) are almost full.  ‘NPC Training Manual for Beginners’ has been emailed to the graduates of the training session ending Oct 13 as well as to the current class.  Lee has organized seven training sessions so far and feels that he is not able to sustain the pace.  In future, he will reduce the number of training sessions to coordinate with the OW Beginner clinics.

Susan – Manta Sport program (teaching school kids how to play Pickleball) – she will ask them about insurance.  Nadeen and Dee have volunteered to be trainers.

Beaufort Park update:  Dave will look into the possibility of putting up a windscreen on the new courts.

Club Play update:  Nadeen – Saturday is full, Lee – Wednesday evening is full, Pat – Sunday is full, she brought up an issue regarding pre-paids sharing spots with other members, which is not allowed (Dave will address this issue in an email to our members), Susan – Tuesday is full, would like a list of spares to fill any vacancies, Dave – Wednesday morning is full, Anna – Thursday morning, the numbers are still low, around 12.

“Special Events” – Dave has organized two extra play dates for our members:  Friday, December 8 (3:30 to 6:15 pm) and Monday December 11, 2017 (5 to 8 pm).  Dave, Pat, and Dee will help on December 8 and Nadeen and Anna will help on December 11.  The Pickleball Tutor ball machine will also be available on both nights.

Name tags and apparel program:  Lee will change the font on our new member name tags to something a little larger.

Motion:  Lee moved – NPC purchase some sample T-shirts in various sizes for women (V-neck) and men (crew neck) so that our members can try them on before placing an order.  These sample shirts will be sold to us at half price.  This was seconded by Sandra.

June tournament director:  Vic B. has agreed to be the tournament director and has been assured that he will be assisted by a very capable group of volunteers.

Club Christmas Party:  Saturday, December 16 @ 2:00 pm.  Dave will book a room at OW, Susan will bring the coffee and Nadeen is in charge of the goodies.

Pickleball BC membership proposal:  Dave would like to propose that NPC become a member of this organization.  One of the many benefits could be posting our tournaments on this site.

Other Business:  Dee would like to see more Club play times for intermediate to advanced players.  OW has given us a list of dates in January and March 2018 that would work and Anna has agreed to be the organizer.

Lee would like the club to set up a ‘Ratings clinic’ in 2018.

Meeting adjourned at 3:10 pm

Next meeting:  December 9, 2017 at 1:30 pm


NPC Executive meeting – Saturday, October 7, 2017

Call to order: 1:30 pm
Present: Dave, Anna, Pat, Lee, Nadeen, Sandra, Phil, Susan
Regrets: Colin, Dee

Minutes of last meeting – September 9, 2017 – Pat made a motion to accept, Lee 2nd

First Aid plan/Grant application:  Our grant application was denied.  We will organize first aid and AED training in the Spring of 2018.

Treasurer’s Report:  Bank balance is approximately $11,400.00

Membership/Notifications:  We have had a big increase in our membership to just over 200 members.  That is a 50% increase from a year ago.  This is due in large part to Lee’s Beginner training clinics at Island Connect where new players (members) are coached in the fundamentals of the game.  It was decided to recognize the 200th member with a 5-play punch card.

Notification to new members – they will be sent a Welcome letter and entered into our database.  If a new member registers on-line, Phil will be responsible for sending this information and if someone registers at club play then the co-ordinator for that session will be responsible.  Also, Lee will be notified so that he can order a name badge for the new member.

Training update:  Nadeen – OW Beginner clinics for October and November are now full.
Lee – Island Connect training program is fully booked until December.
Susan – Manta Sport program is looking for someone to teach Pickleball to about 15 elementary school age kids.  Susan offered to co-ordinate this venture and Nadeen volunteered to help.
Nancy S. three Skills and Drills clinics were sold out and the feedback was very positive.

Motion:  Lee moved – Starting November 1, 2017 only authorized training coaches will be exempt from paying ‘club play fees’ if they are coaching, not if they are playing.  This was seconded by Anna.

Beaufort Park update:  The locking storage box is working well.  ‘Lost and Found’ items will also be added to the box.

Club Play update:  Nadeen – 39 pre-paid for Saturday in October, Lee – Wednesday evening is full, Pat – Sunday is full, Anna – Tuesday is full, Dave – 11 pre-paid for Wednesday morning.

Name tags and apparel program:  Lee will send out an email regarding our apparel line so that orders can be placed and shirts received in time for Christmas.

June tournament director:  We haven’t found anybody yet, but Dave is working on it.

*Duncan Dazzle* tournament is in Duncan on October 28 and is very similar to our *Mexican Madness* tournament.  Both events are run by Dee and Ronnie Pitcher.

Other Business:  Phil will look into the feasibility of adding a ‘group organizing app’ to NPC website.

Meeting adjourned at 2:45 pm
Next two meetings:  November 4 and December 9, 2017 at 1:30 pm


NPC Executive meeting – Saturday, September 9, 2017

Call to order: 1:30 pm
Present: Dave, Anna, Pat, Dee, Lee, Nadeen, Sandra, Colin
Regrets: Phil, Susan

Minutes of last meeting – August 5, 2017 – Pat made a motion to accept, Lee 2nd

2017 Mexican Madness:  Dee – the tournament went well, everyone had a lot of fun, $373 was spent on food & supplies

Treasurer’s Report:  Bank balance is approximately $10,000

Canada 150 Pickleball Day, August 19, 2017 Report:  Susan

The Beaufort Grand Opening/Canada 150 Pickleball Day took place on Aug 19th. The weather was fabulous, the company superb and the attendance of participants both from the club and the general public more than met our expectations. The day started with opening ceremonies, MCed by Richard Harding, Parks and Recreation. Mayor McKay, Councilman Ian Thorpe, and Councilman Bill Bestwick, spoke on the project and expressed appreciation for the support and enthusiasm that was evidenced by those in attendance. Our own Dave Eaton spoke and gave thanks for the awesome new courts and suggested that we are already promoting for new ones. Way to keep the pressure on! Councilwoman Sheryl Armstrong attended later in the day and visited with some of the club members. The first serve was hit by Mayor McKay and the rest of the day followed with training and some spirited games between club members. We registered 29 people for lessons throughout the day, and our wonderful volunteers ensured that the newbies received training and played a few games. Nancy, Piet and Jo had the ball tutor spitting out practice balls and newbies as well as club members practiced their shots. Volunteers, were as follows:- Joanne Young, Dee Pitcher, Gail Horley and Norm Wollbold all helped with registration and pitched in with some training as needed. Piet Komen, Nadeen, Sharon and Anna coached between 9:30-11:30 and Kathy, Peter and Inga coached between 11:30 and 3:00. Clementines, water and energy bars were available as snacks, and Alex, Carla and Delaine set up shop to promote and sell their paddles. Approx $115.00 dollars was spent on the snacks and some supplies from Staples, i.e. name tags, markers. The event was very successful in promoting our Nanaimo Pickleball Club, and also went a long way in showing our Municipal Government how popular our sport is, and how it keeps us active and moving. A great big shout out to all that made it possible.

Training update:  Lee (along with his helpers) have put an incredible amount of time and energy into our Beginner training program at Mt. Benson.  The next step is….how can we offer club play time to encourage these new players?  It was decided to designate at least one court on Tuesday and Wednesday to Beginners (this is already being done on Saturday).  The coordinators will send an email to our members with this information encouraging new members to engage in recreational play. The Club offered Skills and Drills training to our intermediate and advanced players led by Nancy Stern and her team. The classes are full with waiting lists.

Beaufort Park update:  Dave recommended purchasing a locking (combination lock) storage box that would be placed inside the courts.  The box would contain: brooms, squeegees, outdoor pickleballs, 2 paddles, etc.  The approximate cost would be between $600 to $700.  Lee will get a sticker to place on the box stating that it belongs to the Nanaimo Pickleball Club with a list of its contents.

Name tags and apparel program:  Lee continues to supply our new members with name tags.  The abundance of colourful NPC shirts on the courts are evidence of their popularity.

First Aid plan: Dave has applied for a $1,000 grant to go towards our First Aid training.  Once we receive it, we can then go ahead and set up some classes.  Art Cochrane has offered to teach these classes.

Vancouver Island Championships; League news:  The String Bean Theory team won the ‘B’ Division

June tournament director:  We need to find a director for the June tournament, Dave will ask a few people.  He also suggested that there be a pricing change between members and non-members.

Other Business:  Anna will add instructions on our website re: How to pay for Nanaimo Pickleball Club activities

Meeting adjourned at 3:10 pm
Next meeting:  October 7, 2017 at 1:30 pm


NPC Executive Meeting – Saturday, August 5, 2017

Call to order: 12:30 pm
Present: Dave, Nadeen, Phil, Lee, Anna, Pat, Dee, Sue
Regrets – Sandra, Colin

Minutes of last meeting – June 7, 2017 – motion to accept – Lee, 2nd by Pat, all in favour

Mexican Madness – Dee

Only 46 registered so far. Need 64 to work best.

More advertising such as print/laminate posters to be posted at Beban and Beaufort Parks as well as another email to members – Dave to look after. Probably have enough volunteers.

Treasurer’s Report – Phil

There’s $11,750 in the bank.  Still have $240 due from Parks and Recreation for the Beginners Clinic.

We have around 170 members to date.

Phil will direct any new member who sign up via website to Lee. Lee will determine his/her skill level and will make recommendation on best play times or beginner classes. Phil will email welcome letter and add the person’s name and email address to the database.

Canada 150 ParticiPACTION – Sue

Date is August 19th from 9 to 3pm.
Received ParticiPACTION 150 kit.
Liz Williams is the contact person for the City. The Mayor will be making a speech around 9:30am. Some councillors and the media will be there. Hoping they will get on the courts and play some pickleball.

Alex Gendron, Delaine Clavora and Carla Ellice will be on hand to sell paddles, balls and more.

Nancy Stern will demonstrate the Pickleball Tutor ball machine.

The public will sign in at the registration desk and when there’re 4 players they will go on the court with an instructor to show them how to play.

Lee will recruit instructors for the event.

Training – Lee

Friday beginner classes will start on November 17 due to availability of Island Connect School.

There will be 3 sessions – Nov 17-Dec 22; Jan 12-Feb 16 and Mar 2-Apr 6

Lee’s Intro to Pickleball manual is ready to go. Will post on website.

Skill and Drills for intermediate and advanced players is set for Sept 9, 10 and 17 with Nancy Stern leading. Limited to 16 players. If enough interest and Nancy’s availability more sessions might be added in October.

Beaufort Park – Dave

Now opened. There is a portapotty on site now. We can put a storage bin on site to store first-aid kit and some paddles. Will decide if needed at a future date. Storage bin ~ $300 and might be target of vandalism.

Club Play Update – Dave

Starting September at Oliver Woods and coordinators. All play times are at Oliver Woods and opened to all skill levels except as noted:

Tuesdays 12:30-2:30 pm – Anna

NEW – WEDNESDAY Mornings 8:30-10:30 am – Dave

* Wednesdays 6-8:30pm – Colin/Lee  (* at Island Connect School)

* Fridays 6-8:30pm – Lee (Beginner Classes at Island Connect School)

Saturdays 3:30-5:30pm – Nadeen

* Sundays 11:30-1:30pm – Intermediate and Advanced Play – Pat

Apparel Program – Lee

Shirts are in but hats are on backorder.

First Aid Plan – Dave

Waiting for cost of trainer from Art Cochrane. Probably about $500. Will apply for Community Sports Grant to help cover cost.  Course will be offered to members for $10 each.

VI Pickleball Association – VI Championship is next weekend Aug 12 and 13 at Fuller Lake.

League News – Nanaimo SBT team was down to Cowichan Lake for their match last week. Chemanius team played Nanaimo A team last weekend at Beaufort Park.

Other Business

Lee – can we encourage pre-game warmup to lessen injuries? Nadeen will research best warmup exercises.

Next meeting – September 9th at 1:30pm


Minutes of Executive Meeting, Saturday, July 15, 2017

Present: Dave, Pat, Nadeen, Colin, Lee, Sue, Anna
Regrets: Sandra, Phil
Guest: Piet Komen

Call to order: 10am

Motion to accept Minutes of last meeting – Lee, 2nd by Pat, all in favour

Tournament Report – Piet Komen

A big thank you to all participants and volunteers in our recent event. Your support made our tournament a great success. There were few constructive feedbacks for the next tournament directors to make it bigger, better and more fair for everybody. Maybe age category, grouping in ratings which was hard to do this year with 80% in 3.5, 15% in 4.0 and 5% in 3.0. I would recommend no more singles. It is too expensive for the very few players, rental of the gym and insurance. Every time we put on a tournament we learn from it. This information has to be passed onto the next tournament directors. There were some issues that came up too late for me to do anything about it. People do not come to play in tournaments to hear how we are going to make it better and different next year. They want to play a lot of games, have fun and play against different players, learn from it and become better players because of it. Thanks again, Piet.

Results are posted on our website.

Financial Statement from the tournament:

96 Participants

Revenue –
Entry fees    $3,740.00
Lunch                $10.00
Grant               $500.00
Total                                             $4,250.00

Expenses –
Stationary           $93.92
Food                 $736.00
Insurance         $260.00
OW Rental    $2,281.30
Total                                              $3,371.22
                                         Profit –    $878.78

Lee and Brenda MacDonald supplied 15 water bottles and 15 baseball caps for door prizes. Forgot to mention their efforts, thanks again.

Treasurer’s Report – Dave

There’s roughly $10,000 in our account. Dave is applying for the rest of the Hospitality Grant ($100).

Question – Do we need this Grant if we have $10,000 in the bank?

Answer – Yes, we apply for the grant to help cover cost of the tournament. We don’t necessarily need to make money on the tournament but we don’t want to lose money either. The money will eventually be spent on pickleball stuff.

Canada 150 Pickleball Day in Canada – Susan & Colin

Date – Saturday, August 19th at the new Beaufort Park Courts

Will invite dignitaries such as media personnel, City councilors to come try pickleball

Day of Event: schedule is from 9am – 3pm. Refreshment such as oranges, banana and water will be provided. Would like Instructors present to help introduce pickleball to beginners. So far we have Lee, Nadeen, Anna, and Dave Eaton. Looking for more volunteers. Probably 2-3 hour shifts.

Dave to design a flyer to hand out that day explaining how to join the club, where to play, play times and where to buy pickleball equipment.

Still waiting to receive the Participation Kit. Most important – we need courts to be ready. Dave will meet with Al and Richard from the City on Tuesday regarding status of the courts. We need to know if we can reserve the courts for events such as Grand Opening on the 19th, tournaments and club play times.

Training Update – Nadeen and Lee

Nadeen – July 8th Beginners Clinic went well with 4 instructors for 16 participants.

Lee has been designated ‘Training Coordinator’.

Lee meets twice a week with beginners at Departure Bay courts.

Beginner Lessons will start up again on Fridays starting September 15th at Island Connect School. This will be a 4-6 week rotation following every Beginner’s Clinic.

We should have a Mission Statement on why we’re doing training.

Beaufort Park Update – Dave

Courts are delayed because of residual oil still seeping up. Need that to clear before work can proceed.

Webpage Update – Anna

Redesigned with maps and more info on pages. Need someone to keep Facebook page updated.

Club Play Updates – Nadeen, Lee

Suggest a review of one safety or etiquette point before each club play.

Apparel Program – Lee

Latest order was for 52 t-shirts, 4 jackets and 3 hats.

First Aid Plan – Dave

Art Cochrane is leading this with Trudy Pitcher assisting.

A training kit was purchased with Parksville Pickleball Club to be shared between the two clubs. Training dates TBA but probably will begin in September.

Vancouver Island Pickleball Championship – Dave

Scheduled for August 12-13 at Fuller Lake Courts. Rain dates are August 19-20.

New Business – Dave

Dee Pitcher will replace Dennis Grainger as our new Director.  Welcome Dee.

Sportsmanship on the court – can club enforce bad sportsmanship in members? Depending on the severity, members should work it out among themselves. If it is verbal or physical abuse then it should be reported to the Executive where the Executive needs to talk to both members and decide appropriate action.

Adjournment – 12 noon

Next Meeting – Saturday, August 5th


NPC Executive meeting – Wednesday, June 7, 2017

Call to order:  4:00 pm
Present:  Dave, Pat, Piet, Sandra, Anna, Sue, Nadeen, Lee
Regrets:  Phil, Dennis

Minutes of last meeting – May 10, 2017 – Pat made a motion to accept and Nadeen 2nd

‘Treasurer’s Report’:  Phil – Bank balance of $10,000.00.

‘Tournament planning (2017)’:  Director Piet – 96 players have registered, there are 32 teams of mixed doubles,
19 teams of men’s doubles, 18 teams of women’s doubles, and 9 singles. Piet has 8 volunteers so far, he needs a few more.  Dave will send out an email to our members regarding the need for volunteers to help with the tournament.  There will be medals given for 1st place and certificates for 2nd and 3rd place competitors.  Door prizes consist of hats (12) and water bottles (12), the winner must be present to collect.

‘Apparel program and name tag update, etc.’:  Lee – The font on our name tags has changed, now more visible.  There will be samples of our entire line of shirts available at the June tournament.  Lee will also send out an email to members of our apparel collection and orders can be placed at the tournament.  Water bottles with the NPC logo will be for sale at the tournament as well.

‘Training update’:  Nadeen – O.W. July 8 Beginner clinic is full.  Starting in the fall, Beginner clinics should be booked approximately every two months.

Lee – Mt. Benson – 3 more weeks left, the training graduates are now moving into Saturday club play.  In the fall, he will request Thursday evening for training and Wednesday evening for play.

‘Beaufort Park update’:  Dave – should be ready at the end of June

‘Website updates’:  Anna – will re-design the webpage with drop down menus to make it more user friendly.

‘Club play updates’:  Pat – Tuesdays have been cancelled due to low attendance as well as Sundays.

Nadeen (Saturday) – 7 pre-paid for June, will continue with two gyms.  Lee (Wednesday) – 17 to 18 pre-paid.  Wednesday and Saturday club play will continue until the end of August.

‘Canada 150 Pickleball Day in Canada’:  Sue – Saturday, August 12 “Introduction to Pickleball” will be set up from 9 to 5 on our new Beaufort courts.   Invitations to be sent to the City and Parks and Rec.  Handouts re: drop-in, Beginner clinics, etc will be given out.  Sue needs 6 to 8 volunteers to help coach on the courts.

‘2017 Mexican Madness’:  The correct date for this tournament is now September 2 (Labour Day weekend), not September 9 as previously stated.

‘First Aid plan’:  Art Cochrane (Nanaimo Pickleball club) and Oceanside Pickleball club will share the cost of supplies, ie. for the training mannequin.

‘Executive Committee planning day’:  recommend July 15 or July 22

Meeting adjourned at 5:25 pm

Next meeting:  Saturday, July 15, 2017 at 12:30 pm


Nanaimo Pickleball Club – AGM – May 20, 2017

Call to order – 12:30 pm

Quorum, attendance report – Sandra reported that 29 members were present, therefore we had a quorum.

Dave welcomed our members and introduced the executive.

Acceptance of the agenda – Karen moved to accept the agenda and Ernie 2nd.

Minutes of the May 14, 2016 AGM – Sandra moved that last years AGM minutes be accepted and Brenda 2nd.

President’s report – Dave

Good afternoon everyone; thank you for coming today and for showing your support for our club and our sport.  We have grown in many ways in the past year and if the current trend is any indication, we will grow and improve even more through the coming year and beyond.

To see where we are heading, first, a brief look at some of the highlights of 2016/17:

  • Our membership has grown from 130 last year at this time to almost 160 this year.  There are lots of factors for the growth, but I want to thank Phil for his diligence and hard work this spring as we renewed most of our members in a few short weeks.  More members means our programs are supported but it also means we have to look for more programs to offer!
  • Our 2016 Indoor tournament and Mexican Madness Tournaments were both very successful; thanks to all the volunteers who made them happen.  This year, we are incorporating many of the things we learned in the past and our hope is that both will run smoothly and will showcase our club and members in a positive light again.  If you haven’t entered, it’s not too late!
  • Training and development continues to be a huge focus for our Executive, but I won’t steal any of Lee’s thunder on that one…more to follow
  • Another project that Lee took on, along with the help of his amazing wife Brenda, is our Apparel and name tag program; again more on that from Lee
  • Our gym rental activity at Oliver Woods grew to 4 times per week this spring, most of which have been either at capacity or very close to it.  We are looking at adding one more time starting in the fall, either at Oliver Woods or at Island Connect, the former Mt Benson School.  Your new executive will work on that right away.
  • Prepaid, paypal, and punch cards have virtually eliminated cash payments by members for our programs, something that is very much appreciated by the volunteers who accept, reconcile, deposit and account for payments.
  • Outdoor play at Beban Park as well as at Pioneer Park and Departure Bay, continue to be very popular with many members…the next phase at Beaufort Park is coming along, albeit with some significant delays caused by the crazy winter and early spring weather we experienced.  Paving was done yesterday, to be followed next week by fencing, nets, and the rest of the program.   Hopefully we will be playing there by the first or second week of June.  We will keep you informed by email as it nears completion.  Our members will want to support this location as much as possible once it’s open so we can recognize the good judgement and investment made by Parks & Recreation and City Council.
  • Our Executive will be looking at holding a one-day planning session in the next few weeks to create a vision and plan for the next year as well as the next 3-5 years.  We will report on that process once completed so you can follow along with the action as it relates to our goals and objectives.
  • Speaking of our executive, I want to personally thank each of them for all their dedication and hard work this year.  I’m proud to be a part of what we’ve accomplished as a team.  For the coming year, I hope we will have a few new faces join the Executive so it can evolve and continue to serve our members effectively…keep this in mind when we have the election of officers today!

Thanks again everyone, it’s been a very busy year!  I’ve enjoyed being your President and want to thank all those in the club who have volunteered in whatever way you have…it’s great to see so many people step up and help…after all, it’s our Nanaimo Pickleball Club!

Sincerely, Dave Eaton, President

Treasurer’s report – Phil

Nanaimo Pickleball Club Statement of Income and Expenses for the year ended April 30, 2017

Members: 157


Membership Dues:                           $2,620.00

Club Play:                                          $22,353.00

50% Share Clinics:                                $682.00

Tournament Fees:

50% Share – July Tournament       $4,350.00

40% Share – Mexican Madness          $960.00

Total Revenue                                                            $30,965.00


Playing Facility Rental:                  $20,547.00

Tournament Expenses:

– July                                     $1,353.00

– Mexican Madness               $344.00

Insurance:                                                $250.00

Meetings, socials:                                      $97.00

Pickleball supplies:                                 $699.00

Website:                                                     $262.00

Miscellaneous:                                            $49.00

Bank charges:                                             $118.00

Total Expenses                                                          $23,719.00

NET INCOME                                                               $7,246.00

Beginning Bank Balance:                      $5,013.00

Add Net Income:                                     $7,246.00

Ending Bank Balance$12,259.00

Tournament report – Piet Komen

84 players have registered, will allow up to a 100 participants. Tournament information to be posted on the website by the end of May, if maximum of 100 is not reached, then Piet will advertise.  Referees and lines people will only be available for the final games.  Medals will be given out to the winners.

Outdoor courts (Beaufort) report – Dave

The courts are paved and nets should be going up soon.  There will also be a porta potty.  The club might consider donating a water fountain.

Training clinics report – Nadeen – OW Beginner clinics are always full with 16 players.

Lee’s report – With the support of our executive, the Nanaimo Pickleball Club launched into organized training for “beginners” in January 2017.  Nadeen had expertly led newcomers through the introduction to pickleball with two hour sessions once every two or three months at Oliver Woods and it became clear that the gap between this intro session and Saturday play was still too great.  Players were not arriving at Saturday play with sufficient knowledge of the game rules or techniques, all things that can be learned best through practice.

On January 13, Sharon Cameron and myself co-coordinated the first formal pickleball club training session for beginners.  Since then we have opened the doors to 48 people and expanded in March to two nights per week from two hours to two and one half hours each night.  The Friday night team consists now of Sharon Cameron, Nadeen Bettney and myself.  Dom Gonzales also helped one night during our snow season.  The Thursday team of coaches consists of Anna Edgar and myself as co-coordinators and we had the welcome addition of Len Stanway for three weeks.  These people, who had given the exceptional gift of their time, have made this special opportunity for training beginners, possible.

Lesson plans have been written for each evening of a four- week training program with an option to extend to six weeks for some trainees.  Class subjects include: serves, return of serves, dinking, volleying, half volley shots, smash or put away shots, paddle positioning, court positioning and strategies!  A lot to put into 10-15 hours of training!!

We have 11 graduates from training to Saturday play with the prospect of 20 more in June.  We have opened the doors to five regular club players who wished to come to improve specific skills and return to regular play with new tools to take to their games.  Four people found that pickleball was not for them and five will be returning from varying lengths of hiatus due to injuries or personal issues.  One of our trainees is taking longer to consolidate the learning and practice but is making continuous progress and special accommodations have been made for this individual.

I have written the bulk of the training package for trainees and this will be available in early June.  I will have the coaching handbook completed by the fall with lesson plans, posters, kits for coordinators and outlined drills.  It is important to note that this training is NOT in place of the wonderful Skills and Drills training offered by Nancy Stern rather this training is for newcomers to the sport.  Nancy’s level of training is exceptional for those who have some experience on the courts and wish to hone specific skills.

I wish to thank Sharon, Nadeen, Anna, Len and Dom for their outstanding efforts and commitment to this amazing venture for our club.  I wish to thank also Dave Eaton and the executive first for recognizing the need, then being willing to support this plan and finally for having faith in me to lead this project.  The project has been blessed with tremendous commitment and skill from our coaches and by all accounts so far, the project has begun to meet a significant need for our new club members.  Thank you also to our club members for welcoming our grads and supporting them in their journey to know more and to learn to love this amazing game!  The plan is to continue in September with one training night, likely Thursday from September to June.

Respectfully submitted,

Lee MacDonald, Director At Large, Co-Coordinator of Thursday and Friday Night Training for Beginners

Proposed revisions to our bylaws – Dave

1 – Propose to replace Article I  4.) with ‘If a new member joins the club and pays the appropriate dues after January 1st and before AGM of that year, then their dues for that period will be reduced to 50% of the normal annual dues.  A renewing member will still pay the normal dues regardless of when they renew.’

Dave moved to accept this revision and Nancy 2nd.

2 – A new clause to be inserted into Article II * Meetings and Special Resolutions: ‘5.) Should an executive member or director vacate their position during the year; the Executive may, at their discretion, appoint for the balance of that year another member in good standing to replace that person.  The newly appointed person shall have the same rights and responsibilities of the person who has vacated their position.’

Dave moved to accept this new clause and Werner 2nd.

Apparel program report – Lee

I think we will all agree that the Nanaimo Pickleball Club is becoming one of the “Best Dressed” clubs around!  In June, 2016, the Executive endorsed the idea to make available attire for pickleball play.  We started with T-shirts with screen printed club logos, many of which can be seen here today and which also constitute a “sea of colour” out on the courts during club play.  To date we have sold (at no profit to person or the club) about 160 T shirts, both crew neck and sleeveless for Men, V—Neck and sleeveless for ladies, in a field of colours from neon to heather.  We also have warm up jackets that were introduced in November of last year and this year we are carrying the new line of golf shirts with embroidered logos!!  We are also making available, ball caps with embroidered club logos and stick on logo water bottles for sale in June.  Special thanks go to Brenda MacDonald for helping behind the scenes to make this project work.  Our living room has looked more like a patchwork quilt than a living room when we received the first order of about 125 shirts!  Since then, with her remarkable organizational strategies, this project has become easy to manage!  I can hardly wait to see what 2018 will bring!!

The club executive had decided in late 2016 to purchase name tags for our new members.  This was thought to be one way that we could get to know our new members sooner.  It is a special pleasure for me to offer these tags to our new members at Thursday and Friday training.  Many existing club members have purchased name badges on their own for $7.00 and we now have about 70 name badges either on order or purchased.  Some of our club members have been offered the special electro magnetic badges complete with power source so that they are less likely to lose them!  (Just kidding!)  Once again there is no profit to the club for any of these materials they are sold at cost.

It has been an exciting year for the Nanaimo Pickleball Club and these ventures have helped to build a greater sense of community and spirit and appreciation for one another.

Respectfully submitted, Lee MacDonald, Director at Large, Apparel Co-Coordinator

First Aid program proposal – Art Cochrane has offered to give basic 1st aid training courses to our members at no charge.  This will be discussed further at the next executive meeting.

Safety & Etiquette for club play – Brenda – Safety and etiquette rules will be listed on our website.  The co-ordinators of club play will be asked to remind our members of some of these rules prior to play.

Club play options for Aug 2017 to March 2018 – Dave – We currently have 4 days per week, Tuesday, Wednesday, Saturday, and Sunday at OW.  In the Fall/Winter session we lose Wednesdays. Dave will look into booking more club play times for Wednesday and Thursday during the day.

Other Business

Debbie asked “Why did we drop the City of Nanaimo logo from our website?”.  Dave responded that we were told we could not use it, therefore the Executive decided to use our Nanaimo Pickleball logo instead.

Nancy S. reported that the 55+ Seniors has purchased a ‘Pickleball machine’ which could be used at training sessions.

Dave requested that the dues for next year be changed to $20 for new members and $10 for renewals. Piet made the motion and Maurice 2nd.

Election of officers – Joanne – the following positions were voted in by acclamation

President:  Dave Eaton

Vice President:  Anna Edgar

Treasurer:  Phil Morgan

Secretary:  Sandra Backman

Directors at large:  Lee MacDonald, Nadeen Bettney, Pat Thomson, Colin Campbell, Susan Newell, and Dennis Granger

Adjournment – Meeting was adjourned at 2:20 pm


NPC Executive meeting – Wednesday, May 10, 2017

Call to order:  4:00 pm

Present:  Dave, Brenda, Pat, Joanne, Piet, Phil, Lee, Sandra, Nadeen, Anna, Colin,

Regrets:  none

Minutes of last meeting – April 8, 2017, Brenda made a motion to accept and Joanne 2nd

‘Tournament planning (2017), Director Piet and Vaughan’:  Piet – Registration is going well, there will be a cutoff of about 100 players.  Phil is taking care of the money through Paypal.  We will need to purchase new balls for the tournament as well as some for our club play.  Dave will talk to Alex regarding this matter.  Water bottles and ball hats (with our logo) will be given out as ‘Door Prizes”.  Dave will also contact Paul to see if Subaru would like to sponsor our tournament as they had given us cash and prizes last year.  Shirley has graciously agreed to cater the luncheon again for our hungry players.

 ‘Treasurer’s Report’:  Phil – Bank balance of $14, 950.00.  Membership renewals…153.  Paid $360 for our liability insurance.  To date we have sold about 85 punch cards.

‘T-shirt (apparel program) and name tag update, etc.’:  Lee – Purchased 7 name tags for new members as well as for those instructors that didn’t already have one.  He will post samples of our “apparel line” for club members to check out.   Lee will order 6 men’s hats, 6 ladies hats, and 12 water bottles for the June tournament prizes.  He and his wonderful wife, Brenda will once again set up a table with samples of our shirts at the June tournament.

‘Training update’:  Nadeen – The May 13 Beginner clinic at OW is full with 5 instructors volunteering their time.

Lee – Training at Mt. Benson – currently running two nights, Thursday and Friday because of the high demand.  Anna, Nadeen and Sharon are his trusty assistants.  These training clinics help the new players gain confidence in their Pickleball skills.  Lee would like to thank the Executive for their support in endorsing these training sessions and he is also in the process of writing a training manual.

‘Beaufort Park update’:  Dave – the City is working on it, weather permitting.

‘Website updates’:  Anna will put our logo on the website.

‘Club play updates’:  Pat (Tuesday) – 19 pre-paid, Nadeen (Saturday) – 28 pre-paid, Anna (Sunday) – 10 pre-paid, Lee (Wednesday) – 19 pre-paid.

Starting in September, Lee will request Wednesday, Thursday, and Friday evenings at Mt. Benson.  **Note to Co-ordinators at our club play sessions….Please remind players of “court etiquette” prior to play.

 ‘2017 Mexican Madness’:  Ron and Dee Pitcher are organizing this event.

‘AGM planning’:  Sandra – goodies, Lee – coffee, Dave – President’s report, Phil – Treasurer’s report, Piet – Tournament report. Executive show up at 12 pm to help set-up for meeting.

 ‘First Aid concerns’:  Art Cochrane has offered to teach first aid courses to our members for free.  We will present this at the AGM to see if there is interest from our members.

 ‘Pickleball Canada membership’:  our membership has lapsed, it would cost each person $12/year to belong.  We have decided not to recommend re-joining this organization to our members.

 ‘Paddle systems to make play more fair and easier for co-ordinators’:  We don’t have storage facilities for storage so after discussion it was decided that our current system was working fine and that we didn’t need to implement a “paddle system”.

‘Other Business’:  Lee suggested having a separate meeting apart from our regular monthly meetings to develop a ‘plan’ for the club listing our GOALS such as…..training, outdoor play, tournament planning, manuals, amongst other topics.

Meeting adjourned at 5:40 pm

Next meeting:  May 20, 2017 at 12:30 pm


NPC Executive meeting – Wednesday, May 10, 2017

Call to order: 4:00 pm

Present: Dave, Brenda, Pat, Joanne, Piet, Phil, Lee, Sandra, Nadeen, Anna, Colin,

Regrets: none

Minutes of last meeting – April 8, 2017, Brenda made a motion to accept and Joanne 2nd

Tournament planning (2017), Director Piet and Vaughan’: Piet – Registration is going well, there will be a cutoff of about 100 players. Phil is taking care of the money through Paypal. We will need to purchase new balls for the tournament as well as some for our club play. Dave will talk to Alex regarding this matter. Water bottles and ball hats (with our logo) will be given out as ‘Door Prizes”. Dave will also contact Paul to see if Subaru would like to sponsor our tournament as they had given us cash and prizes last year. Shirley has graciously agreed to cater the luncheon again for our hungry players.

Treasurer’s Report’: Phil – Bank balance of $14, 950.00. Membership renewals…153. Paid $360 for our liability insurance. To date we have sold about 85 punch cards.

T-shirt (apparel program) and name tag update, etc.’: Lee – Purchased 7 name tags for new members as well as for those instructors that didn’t already have one. He will post samples of our “apparel line” for club members to check out. Lee will order 6 men’s hats, 6 ladies hats, and 12 water bottles for the June tournament prizes. He and his wonderful wife, Brenda will once again set up a table with samples of our shirts at the June tournament.

Training update’: Nadeen – The May 13 Beginner clinic at OW is full with 5 instructors volunteering their time.

Lee – Training at Mt. Benson – currently running two nights, Thursday and Friday because of the high demand. Anna, Nadeen and Sharon are his trusty assistants. These training clinics help the new players gain confidence in their Pickleball skills. Lee would like to thank the Executive for their support in endorsing these training sessions and he is also in the process of writing a training manual.

Beaufort Park update’: Dave – the City is working on it, weather permitting.

Website updates’: Anna will put our logo on the website.

Club play updates’: Pat (Tuesday) – 19 pre-paid, Nadeen (Saturday) – 28 pre-paid, Anna (Sunday) – 10 pre-paid,

Lee (Wednesday) – 19 pre-paid. Starting in September, Lee will request Wednesday, Thursday, and Friday evenings at Mt. Benson. **Note to Co-ordinators at our club play sessions….Please remind players of “court etiquette” prior to play.

2017 Mexican Madness’: Ron and Dee Pitcher are organizing this event.

AGM planning’: Sandra – goodies, Lee – coffee, Dave – President’s report, Phil – Treasurer’s report, Piet – Tournament report

First Aid concerns’: Art Cochrane has offered to teach first aid courses to our members for free. We will present this at the AGM to see if there is interest from our members.

Pickleball Canada membership’: our membership has lapsed, it would cost each person $12/year to belong. We have decided not to recommend re-joining this organization to our members.

Paddle systems to make play more fair and easier for co-ordinators’: It was decided that our current system was working fine and that we didn’t need to implement a “paddle system”.

Other Business’: Lee suggested having a separate meeting apart from our regular monthly meetings to develop a ‘plan’ for the club listing our GOALS such as…..training, outdoor play, tournament planning, manuals, amongst other topics.

Meeting adjourned at 5:40 pm

Next meeting: May 20, 2017 at 12:30 pm


NPC Executive meeting – Saturday, April 8, 2017

Call to order:  12:30 pm

Present:  Dave, Lee, Joanne, Anna, Colin, Pat Sandra, Nadeen, Brenda

Regrets:  Phil

Minutes of last meeting – December 6, 2016, Lee made a motion to accept and Joanne 2nd

Treasurer’s Report’:  Phil – Bank balance $10, 300.00.  Tournament damage deposit of $250.00 was paid to OW.  We need to add Pat to our authorized signatories.  As of April 1, no more $5 cash drop in on Saturdays.  More members are prepaying or buying punch cards and hopefully this will carry over to other club play days.  Our Beginner clinic invoices to the City of Nanaimo are now being deposited directly to our bank account.

Tournament planning (2017)’:  Proposed registration date of May 1, 2017 should be available on our website.  Dave will contact Piet and Vaughan re: getting this organized on our website.  He will also ask if Shirley has been approached to do the catering.  Joanne suggested that we get some T-shirts, hats, and visors made up for our June tournament to give away as prizes and also to sell to the out-of-town competitors.

T-shirt and name tag update, etc.’:  Lee – To date 150 T-shirts and 75 name tags have been sold.  Our fashion guru, Lee, will be introducing the “golf shirt” to our new Spring line up at a cost of $39.  He will email our members with the details regarding the new shirts.

Training update’:  Nadeen – Beginner clinics…there has been a big demand, currently there is a waitlist to get in, more clinics need to be organized.

Skills and Drills for Beginners” on Friday night at Mt Benson…a big thank you to Lee, Sharon, and Nadeen for running these clinics.  They have proven to be a tremendous help to the new players.  Lee will book the month of June at Mt Benson to continue these sessions.  He will also write up some handouts to be distributed to the new players.  Lee asked if the club would purchase some new paddles or perhaps our members would like to donate (or sell) their old paddles for use at these clinics.

Beaufort Park update’:  Dave met with Al (Parks and Rec) and the new courts should be ready in early June.  There will be 6 courts, benches, and a porta potty.  Also, a 4 ft chain link fence will divide the courts…3 on each side.

Membership, website updates’:  Nadeen – approximately 163 members.  Nadeen and Anna will attempt to remove the City logo from our website and replace it with our Nanaimo Pickleball club logo.

Club play updates’:  Pat for Tuesday session – 17 to 18 pre-paid over the winter, currently overbooked at 21.  Nadeen for Saturday session – 40 pre-paids, April is full.  Anna for Sunday session – it was slow over the winter, but it is now full.  Lee for Wednesday session – full for April.  Lee for Friday session at Mt Benson – 11 to 16, program is going well, possibly looking at implementing a second evening for training.

Pickleball BC membership opportunity’:  This is a new organization, you can join up for free on-line.  Dave will work with Walter on this at the provincial level.

2017 Mexican Madness’:  The date has been booked for Saturday, September 9, 2017.  Dee will organize this event again, but will need volunteers to help.

AGM plans’:  Booked for Saturday, May 20, 2017 at 12:30 pm.  There will be two Bylaw changes presented to our members at the AGM.  These have been pre-approved for presentation by the Executive.  Change #1 –Lee made a motion to accept, Brenda 2nd.  Change #2 –Joanne made a motion to accept, Lee 2nd.

Dave will make a motion to reduce our membership dues for new members to $20 from the current $25 (our member renewal fee will remain at $10/year).   Brenda moved to accept and Pat 2nd.

There will also be an election of officers, some of the current executive have agreed to stay on the board.

Sandra will bring the goodies and Lee has offered to pick up the coffee.

Other Business’:  VIPA (Vancouver Island Pickleball Association)

Meeting adjourned at 2:20 pm

Next meeting:  Wednesday, May 10, 2017 at 4:00 pm


NPC Executive meeting – Tuesday December 6, 2016

Call to order 10:30 am
Present: Dave, Pat, Nadeen, Brenda, Sandra, Lee
Regrets: Joanne, Phil, Colin

Minutes of last meeting – November 8, 2016.  Pat made a motion to accept and Brenda 2nd.

Treasurer’s report:  Phil – current balance is $9,545.00.  Dave paid OW $2,500.00 for November and December gym rentals.  Also, $133.00 to rent the room for our Christmas social on December 10.  We received $120.00 from OW for our Beginner clinics.

Tournament planning (2017):  Piet is our new director, Vaughan has agreed to be his assistant.  Jo and Nadeen have offered to help as well.  Registration for the June 2017 tournament will start May 1/17 and close June 14/17.

T-shirt and name tag update – Lee:  Sales have gone very well…special thanks to Brenda M. for all her help in keeping this project so organized.
Lee made a motion “NPC will order name tags for any new members that have joined since November 1, 2016.  The cost for the name tag to be included in the membership fee.”  Brenda Stewart seconded the motion and it was passed.

Training update:  Nadeen- 2 people from December 3 Beginner clinic are interested in the extra training session offered prior to regular club on Saturday, Dec 10.  Lee has offered to help Nadeen in co-ordinating these extra training clinics (Saturday 2 – 3 pm).

Beaufort Park update:  Dave met with Richard and Al from Parks and Rec on November 18 and the new courts will go ahead in the spring of 2017.

Membership, website updates:  Nadeen- 6 new members.  Nadeen will update our website to include information on “How to join the Nanaimo Pickleball Club”.

Club play updates:  Pat for Tuesday session- still going well, 17 to 18 pre-paids.  Lee for Wednesday evening session- 13 pre-paids, always fully booked.  Nadeen for Saturday session- 31 pre-paids for Dec.  Sunday session has now changed to open play for all levels and Anna will be organizing it.

Christmas social Saturday December 10 from 1 to 2:30 pm:  Sandra will bring the goodies and Lee has offered to pick up the coffee.

2017 Mexican Madness:  We have requested September 9, 2017 as the date for the tournament, but unfortunately it is still too early to book it.

Coverage when Executive are away:  Nadeen made a motion that Phil be acting President from January to March 2017 while Dave is away.  Lee seconded the motion and all were in favour.

Other Business:  Discussion regarding non members wanting to play on NPC sponsored times.  Pat made a motion “During club sponsored sessions, only members will be allowed to play”.  Lee seconded the motion and it was passed.  This will be in effect starting January 1, 2017.

Meeting adjourned at 12:00 pm


NPC Executive meeting – Tuesday, November 8, 2016

Call to order 10:30 am
Present:  Dave, Pat, Jo, Lee, Brenda, Sandra, Nadeen
Regrets:  Phil, Colin

Minutes of last meeting – October 8, 2016.  Pat made a motion to accept and Jo 2nd

‘Treasurer’s report’:  Phil – current balance is $9,823.00.  Punch card sales are going well.  Dave would like to order 75 more cards from Ron Pitcher.

‘Tournament planning’:  Piet Komen has offered to be our new director for the June 2017 tournament.  He will need a couple of assistants, so more volunteers are required.

‘T-shirt and name tag update’:  Lee will be placing an order for 28 more shirts and 9 warm up jackets.  Included in the T-shirt order will be our new line of sleeveless shirts (11 ladies and 10 men).  To date he has sold 154 shirts and 48 name tags….amazing.

‘Training update’:  Nadeen – November 5 Beginner clinic went well with 16 participants signed up but only 11 attended.  5 new players have signed up for our “additional training” clinic on November 12 from 2 to 3 pm prior to our regular club play.
Skills and Drills for members – nothing more booked this year, will arrange more clinics when Nancy Stern returns in the spring.

‘Beaufort Park update’:  Dave has a meeting on November 9 to review the layout of the courts and any amenities needed such as benches, porta potty, etc.

‘Membership’:  Nadeen – 3 new members, for a total of approximately 130.

‘Club play updates’:  Pat for Tuesday session- 17 pre-paids.  Lee for Wednesday session- can only accommodate a maximum of 15 players and is always fully booked.  Nadeen for Saturday – 25 pre-paids out of 40, full house each week with wait lists, Dave for Sunday session- Jo will organize November play, Anna and Pete will take over for January to March 2017.

‘Officer and Director insurance’:  we decided not to do anything at this time, but will present it to the membership at our AGM in May 2017.  Thanks Joanne for looking into this matter.

‘VIPA’:  Vancouver Island Pickleball Association summer outdoor league proposal- there will probably be a lot of interest in this, but Nanaimo pickleball club will not be organizing it.

‘Other Business’:  Brenda Stewart has offered to deliver a card to Dave Parsons for Trudy wishing her well and a speedy recovery from the NPC.

NPC Christmas party – Saturday December 10, 2016 from 1:00 to 2:30 pm at OW prior to our regular club play.  There will be coffee,  yummies, and good cheer.

Meeting adjourned at 12:00 pm

Next meeting Tuesday, December 6, 2016 at 10:30 am


NPC Executive meeting – Saturday October 8, 2016

Call to order 1:00 pm
Present:  Dave, Pat, Joanne, Lee, Sandra, Phil
Regrets:  Nadine, Brenda, Colin

Minutes of last meeting – September 13, 2016.  Lee made a motion to accept and Jo 2nd

‘Treasurer’s report’:  Phil – current balance is $10,630.00.  We owe OW $1,100.00 for October.  Approximately 19 punch cards have been sold.  Phil will streamline the club’s email.

‘Tournament planning’:  We are looking for a new Director to organize our June 2017 tournament.  We also encourage our members to participate in the “Duncan Dazzle” tournament on October 22, it will be a fun event like Mexican Madness.

‘T-shirt and name tag update’:  our very own “fashionista”, aka Lee will be adding a couple of new items to our clothing line.  They will be….sleeveless shirts ($12) and warm up jackets ($37).  These new additions will be presented to the membership by October 15.  To date he has sold 125 t-shirts, WOW!  We would also like our members to wear their name tags, especially the newer players.

‘Indoor play at local school gyms’:  Lee – the gym at Mount Benson elementary was chosen to be the most suitable.  Wednesday night play will commence October 12, so far 9 players have committed for that evening, a maximum of 15 players will be accepted as there are only 3 courts.

‘Training update’:  Nadeen – next Beginner clinics are November 5 and December 3, two more instructors are needed for these clinics.  The main question from the new players is where can they play to try and improve their skills.  Lee suggested that we need to set up some court time for these new players who have attended the Beginners clinic.  Dave will look into this, perhaps we could set aside 2 courts on a Saturday once the Skills and Drills lesson is over or rent the gym from 2 to 3 pm after a Beginners clinic. The next Skills and Drills clinic will be October 15.

‘Beaufort Park update’:  The presentation to City council went extremely well as they have approved 6 new pickleball courts for spring of 2017.  Thank you Dave for all your hard work and dedication in making this happen.

‘Website updates and membership’:  Nadeen – the calendar has been updated until December.  We have 3 new members (all recruited by Lee) for a total of 128.

‘Club play updates’:  Pat for Tuesday session- 17 pre-paids.  Nadeen for Saturday session- 35+ players each week, 21 pre-paids for October.

‘Newsletter proposal’:  Lee would like to propose that the club put out a Newsletter on a regular basis.

‘Other Business’:  The 55+Games Zone 2 may purchase a Pickleball Tutor machine for use by all players in the zone and it could be stored at OW if purchased.  Parksville is also looking for a location to store it.

Joanne- should we be getting “Officer and Director” insurance to cover the decisions we make on behalf of the club.  She will investigate this further.

Meeting adjourned at 2:30 pm

Next meeting Tuesday, November 8, 2016 at 10:30 am


NPC Executive meeting – Tuesday September 13, 2016

Call to order 11:00 am
Present: Dave, Phil, Joanne, Sandra, Nadeen, Pat, Lee
Regrets: Brenda

Minutes of last meeting – August 24, 2016.  Jo made a motion to accept and Lee 2nd.

‘Treasurer’s report’:  Phil – current balance is approximately $9,000.00.  An invoice has been sent to O.W. for $960.00 (Mexican Madness tournament).
PUNCH CARDS: now available for purchase on NPC website.  Our aim is to discontinue collecting “$5 drop-in cash” from our players.  We have decided on a target date of Nov 1, 2016 at which time the session coordinators will no longer accept “$5 drop-in cash”.  Punch cards and Pre-paids can still be paid for in cash to the coordinators on play days or preferably on the website.  Phil will communicate this change to our Members.

‘Mexican Madness update’:  next year Dee would like the NPC to organize the tournament (not OW).  Joanne will show Dee how to use the Cognito software so that this can be done through the club.  Very positive reports on the tournament- great job Dee and all her helpers!

‘T-shirt and name tag update’:  Lee would like to introduce warm up jackets along with some new shirt styles.  He will present these at the October meeting.

‘Indoor play at local school gyms’:  Lee met with Colin and had a look at the NDSS gym.  He found that it was not acceptable due to poor lighting and there wasn’t  enough space.  Lee will investigate other gyms to see if he can find a suitable location.

‘Training update’:  Nadeen – we have instructors for the September Beginner clinic, but will need to find some for the November & December clinics.  Skills and Drills – Nancy S. will be teaching “Game and partner strategy” on September 17.

‘Website updates and Membership’:  Nadeen will attempt to rename the NPC member button (now at the top of the page) to “Members and Payment” to make it more obvious as to where members can make their payments.
We now have 125 members.

‘Club play updates’:  Pat for Tuesday session- 14 to 15 pre-paids.  Nadeen for Saturday session- about 30-40 players, but only 14 pre-paids for September.  Dave for Sunday session- 18 pre-paids.

‘Beaufort Park update’:  The City will propose adding 6 new outdoor Pickleball courts at Beaufort if the budget is passed.  The 2 courts at Beban will remain until that happens.
**There will be a Parks and Rec meeting regarding Beban Park on Wednesday September 21 at 5:30 pm (411 Dunsmuir – City hall).

Meeting adjourned at 12:14 pm
Next meeting Tuesday, October 11, 2016 at 11:00 am


NPC Executive meeting – Wednesday August 24, 2016

Call to order 4:35 pm
Present: Dave, Phil, Joanne, Pat, Sandra, Lee, Nadeen
Regrets: Brenda

Minutes of last meeting – July 20, 2016. Pat made a motion to accept and Lee 2nd.

‘Treasurer’s report’:  Phil – current balance is $7,759.00.  An invoice has been sent to O.W. for $90.00 (last Beginners clinic).
PUNCH CARDS – Ron and Dee Pitcher have offered to be sponsors for the NPC, they will give us a cheque for $200 and also print the cards.  One side of the card will have 10 circles (happy faces) on it that will be crossed off as the player uses them, the other side will have our sponsor information….Expedia Cruise Ship Centers (Ron and Dee’s business).  We will proceed with this design.
Cost will be $25 or $50 for the card depending if you want to buy 5 or 10 sessions and they will be on sale starting September 2016.

‘Mexican Madness update’:  Dee is still looking for helpers, Lee volunteered to pick up the coffee.  Next year NPC will look into organizing this tournament along with Dee and Ronnie using the tournament software and our website for registration and payment.  We will also take care of the gym rental.

‘T-shirts and Name tag update’:  Due to popular demand, Lee has ordered another 17 shirts and 4 name tags.  New T-shirt styles will be launched in November just in time for Christmas.

‘Prepaid players online’:  $20/month (4 or 5 sessions), $15 if only 3 sessions in that month.

‘Committee re: OW drop in rules’:  Vaughn would like to approach OW as a “taxpayer” regarding this issue and not as a NPC member so that his views won’t be seen as reflecting those of the club.

‘Training update’:  Beginners clinic September 24 – Nadeen will organize, Lee, Joanne, and Peter K. will help.  50% of the proceeds from these clinics go to the NPC.
Skills and Drills clinics will be organized again on Saturdays starting mid September.
Nancy S. has volunteered to help until the 3rd week in October, Nadeen will set aside 2 courts for these clinics, depending on the response from our members.  Nadeen will draft an email to our members to see which topics are most in demand.

‘Membership’:  Nadeen – 123 members
Past members are eligible for re- instatement by paying $10, there will be no penalty.

‘Ratings and Competitive play committee’:  Dave, Nadeen, and Pat reviewed our club members and made a list of those who get invited to play on Sunday.  Our list will be reviewed at members request.

‘Outdoor Pickleball’:  Beaufort – possibly 6 new courts in the spring of 2017 if approved by the City.

Meeting adjourned at 5:45 pm

Next meeting Tuesday, September 13, 2017 at 11:00 am


NPC Executive meeting – Wednesday, July 20, 2016

Call to order 4:30 pm

Present: Dave, Brenda, Sandra, Nadeen, Joanne, Pat, Lee, John

Regrets: Phil, Dave P.

‘Treasurer’s report’: no report, Phil away.

City of Nanaimo for court rentals;  Leapforward for website work; Alex Gendron for pickleballs;  Pat T. to reimburse Shirley G. for catering; Nadeen for gifts for our tournament chairs and Shirley

‘2016 Tournament report’:

Great job John and Joanne for a superbly run tournament.

Nanaimo Tournament:

– 110 Participants

– 27 from the Nanaimo club.

– Largest group being the 3.5’s


– $ 4,232.84 from Cognito online registration

– 115.00 from checks or cash – for registration given to Phil or Nadeen

–  500.00 grant

– 100.00 sponsor money from Nanaimo Subaru

– 40.00 extra events – paid at tournament

– 25.00 lunches – paid at tournament

– $5,012.84 Total Revenue


– $ 206.05 owed to John – medals $131.04, stationary $6.67, tape $4.90, Cognito fees $63.44

–  $15.00 – cash refund for 3 events

– $997.30 – to Shirley for lunch

–  $150.00 – insurance

– $2,054.00 – gym rental (approximate, I don’t have the exact amount paid)

$3422.35  Total Expenses



There were also $400.00 in prizes donated by Nanaimo Subaru that were drawn both days.

Thank you notes were sent out to Volker Grady of Nanaimo Subaru, Shirley, and all the volunteers and participants.

John and I have completed and submitted the grant follow up questionnaire.



‘Update on name tags and Club t-shirts

Lee’: 23 name tags and 82 shirts were sold, terrific response.

Thank you Lee and lovely wife Brenda for all your efforts in making this such a success.

‘Indoor Club play at OW Fall/Winter session (September/16 to March/17)’

Tuesday 12:30 – 2:30 (1 gym)

Saturday 3 – 5 (2 gyms)

Sunday 3:15 – 4:45 (1 gym)

**Wednesday evening not available

(The Executive will decide which levels play on the above days)

‘OW Beginners clinics’:

September, November, December 2016, January & March 2017

Kathy Smith volunteered tol organize these clinics if available.

‘Membership’: Nadeen, 1 new member

‘Ratings and Competitive play committee’: Dave, Pat, and Nadeen will rate our members.

Meeting adjourned at 5:30 pm

Next meeting Wednesday August 24, 2016 at 4:30 pm

Respectfully submitted,

Sandra Backman



NPC Executive meeting – Wednesday June 15, 2016

Call to order 4:30 pm
Present: Dave, Sandra, Nadeen, Joanne, Pat, John, Brenda, Lee
Regrets: Phil, Dave P

‘Treasurer’s report’: no report, Phil away.  Dave gave OW a cheque in the amount of $1,575.00 for one month of gym rental (4 sessions per week ).  He also purchased 60 pickleballs and paid the invoice for website updates.

‘2016 Tournament report’: Joanne has borrowed a PA system for the event.
-registration is full with 18 on the wait list

-Women’s doubles..21 teams
-Men’s doubles..24 teams
-Mixed doubles..31 teams
-Men’s singles..12
-Women’s singles..4 or 5

Tournament  Sponsor – Nanaimo Subaru (Paul Blinch)…$100 to NPC and $400 in prizes (which include T-shirts, hats, water bottles, flashlights, 1st aid kits, etc)
*prizes will be handed out after each category is finished

Shirley G. is in charge of food along with her own group of volunteers.
Nadeen will do the court signs (numbering)

‘Name tags and T-shirts’: report from Lee

Name tags – magnetic tags, 1″ x 3″, company-Cutting Edge in Parksville, they charge a one time set up fee of $15, we will charge $7/tag, Dave will email our members first regarding interest before ordering any.

T-shirts – company-RipTide Graphics in Errington, set up fee of $20 for our logo
Two types of fabrics..standard dry wick (we will charge $12) and heather look (we will charge $13)

Nadeen will take orders for these items on Tournament weekend, deadline for ordering will be July 23/16.

‘Outdoor play at Beban’: Nadeen has the times posted on our website, there is also a sign up at Beban with the times

‘Liaison committee’ to meet with OW re: drop in rules.  We nominated Dave P to be chair of this committee.

‘Training update’: next Beginner clinic is June 18 with 13 students signed up.  Members clinics…one left, the date has not yet been determined.

Report from Nadeen: our website has been updated, new calendar, etc.  Dave recommended having a rotating photo on the front page.  Membership is around 118.  XporeSports…we will decline as we aren’t able to find anyone to do it and we don’t have the equipment anymore.

Club play times – in September, if we get the days that we have requested we would like to assign them accordingly:
Tuesday…intermediate and advanced
Wednesday…advanced only
Saturday…beginner to advanced
Sunday…beginner to advanced
We will also try to set up a rating (skill level) committee

Meeting adjourned at 5:45 pm

Next meeting Wednesday July 20, 2016 at 4:30 pm OW

Sent from Sandra’s iPad

NPC Executive meeting – Wednesday May 25, 2016

Call to order 4:30 pm

Present: Dave, Brenda, Joanne, Phil, Nadeen, John, Lee, Pat, Sandra

Dave welcomed the new executive.

Treasurer’s report:

– Bank Balance of approximately $8,000 when Beginner’s clinic fees and Tournament registrations are included.

– Invoiced OW May 24th for our 40% share of Beginner’s Clinics $276

– We have 4 authorized signatures still on Executive so I propose no need to complete new one’s.

Membership: Nadeen reported 115 paid members and 21 members have yet to renew.

Club play: summer to continue with Wednesday evenings and Saturday afternoons.

August 27 – Mexican Madness Tournament

Fall/Winter Session: (September to December 2016) – Dave will request that we keep Tuesday, Wednesday, Saturday, and Sunday times.  If we get those days, then he will poll the membership re: splitting the gym on Wednesday and Sunday with half advanced  players and half open to all levels.

Punch cards: discussed how to “streamline” our payments, decided to implement punch cards in September.  This would be for “spares” play only, they could be purchased on our website in $25 or $50 amounts, and the session coordinator would give them to the paid up member.

Name tags and club shirts: Lee will investigate further and make a presentation at our next executive meeting.

Communicating outdoor play times at Beban: Nadeen has this information posted on our website calendar.  Monday, Wednesday, Friday – 9 am to noon, Tuesday and Thursday 5 pm till dark.  She will send an email to remind all members.

Liaison committee to meet with OW re: drop in rules and procedures.  We nominated Vaughn and Dave P.  Phil volunteered himself.

June Tournament update: ladies doubles – 16 teams, men’s doubles – 22 teams, and mixed doubles – 28 teams.  Decided that there would be no refunds after June 1, this will be posted on the website.

Training update:

  • Phil has been the coordinator with Nancy Stern teaching the classes. There has been a good response to these classes by our members.  In the fall, Lee has agreed to help coordinate the “skills and drills” sessions, we just need to get a trainer on board.
  • We need more Member’s to volunteer for the beginner’s clinics.

Next Executive meeting: Wednesday, June 15, 2016 at 4:30 pm

Meeting adjourned at 5:45 pm


Annual General Meeting, May 14, 2016 with 30 in attendance.

President Brenda Stewart called the meeting to order at 1 P.M. and noted we have a quorum.

The agenda was accepted with the inclusion of several new topics.

Karen read the minutes of the last AGM and moved her report be accepted, seconded by Werner.  Carried.

President’s Report: 

Our membership has increased slightly with many new members and a few leaving.  We have about 127 members (The membership renewal is due for everyone by May – if you have not yet paid, please see one of the Executives after the meeting to renew at $10).

The Club hosted two tournaments this past year: Mexican Madness in September (thanks to Ron and Dee Pitcher and their motley crew) and a Regional Tournament in May.  We had a new position of tournament director on the board of the pickle ball executive which John agreed to fulfil. He and Joanne have been working hard and will make a separate report.

Club play is alive and well in Nanaimo.  For the first half of the year it took place on Saturday and Tuesday afternoons.  Saturday was always well, if not over, subscribed and players came off the courts very well exercised.  Thanks to Nadeen for Saturday and Pat for Tuesday. For three months, on the first Saturday of each month, we had 2 courts dedicated to skills and drills – thanks to Ernie, Clive, Dave, Peter O and other volunteers for teaching. Many of our members took advantage of this and some had to be turned away.

We now have Wednesday evenings back until the summer which Dave has agreed to organise with Sandra filling in. Our newest addition to the playing schedule is the Sunday afternoon session for 3.5 and above. It started well with a full complement of 20 both days.  Thanks to Phil for organizing and Pat for helping.

We are proud that we can offer our members such a variety of times and levels of social play.

The practice of running a free drop in the day following a stat holiday was discontinued because there is club play on Tuesdays and it would not be fair to the paid up members.

The club hosted a Christmas social before play on Dec 19th. Thanks to Karen, Debby & Phil for organizing.

Training clinics have been on going throughout the year: 6 – 2-hr beginner clinics and two – six week skills and drills. These clinics have all been full. Thanks here go to Vaughan Allin, Nancy Stern, Phil Morgan, John Savoy, Ernie Jerome, Dee Pitcher, Nadeen Bettney and all the “helpers” at these clinics.

The club was asked to provide a teacher for Xplorsports, a kids summer camp, and Alex and Shirley Gendron  ably fulfilled this request.  Thanks Alex and Shirley for getting the younger generation interested in our sport.

The position of skills and training on the executive has been revived and Phil has stepped up to the plate – or should I say the no volley zone? – and has already set in motion dates (and 2 sessions have taken place) for skill training which Nancy Stern has agreed to teach.  Many thanks to both as this will enable our club members to become better players and, for those who want, to progress to the higher skill ratings.  To this end we have offers of a rating process to members who would like to be rated.

Last year input from the club prevailed on council through a recommendation from the parks and rec commission to include dedicated pickleball courts at Beban Park.  These were completed in April 2015 and were extremely well used over the summer and fall. We made another presentation to the Parks commission in November and Dave has continuously followed this up.  He will be giving a separate report.

Our club depends on volunteers to make it work smoothly and we have seen different faces helping at all our events but need even more support so that we do not burn out the ones that are always there at the ready.  If you have not yet helped out in any way please ask any member of the new executive how you can offer your time.

We are looking ahead to another full and successful year.

Respectfully submitted

Brenda Stewart

  • moved by Dave and seconded by Ric, president’s report be accepted.

Treasurer’s Report:

Nanaimo Pickleball Club

Statement of Income & Expenses for the year ended April 30, 2016

Members: 135


Membership Dues:                                         $1,090

Club Play:                                                        $12,810

50% Share Clinics:                                          $1,442

Other:                                                                   $500

Tournament Fees:

50% share – July Tournament                    $2,340

40% share – Mexican Madness                    $768

Total Revenue$18,950


Oliver Woods rental:                                    $12,775

Tournament Expenses:

July Tournament                                          $1,802

Mexican Madness                                          $350

2016 Tournament                                       $2,531

Pickleball Canada dues:                               $440

Insurance:                                                       $235

Pickleball nets:                                             -$480

Meetings, socials:                                          $202

Pickleball, supplies:                                      $178

Website:                                                          $166

Bank Charges:                                                 $72

Total Expenses$18,271

Net Income                                                                        $679

Further to the report, another $2,500.00 to be added to the balance showing of $5,012.00

Phil noted we have a current membership of 135.  He also commended Nadeen and Pat for their work on Club Play times.  He also commented on the Sunday Club Play and how the idea was to attract the higher rated levels (ie 3.5 and 4’s, and while it hasn’t  produced a great turn-out, we will carry on for now.

Also, since the work is somewhat onerous for Nadeen to handle the logistics and money for 4 Club Play dates, we need to be looking at putting something into place to alleviate this.  One suggestion to ponder would be punch cards.  Phil moved the acceptance of his report, seconded by Brenda.  Carried.

Report on Out-door play: 

Nadeen and I met with Parks & Recreation Director Richard Harding and Al Britton, Manager of Parks Operations.

First, the P&R Commission has been disbanded as have all City Commissions, while the Core Services Review is underway, so no major decisions on spending at this time, except for an extraordinary situation, and then only when approved by Council.  The Review is supposed to be done in May, at which time things could get back to normal.

Budgeting for city projects has been completed for this year, so our next possible time frame is next spring.  The project that we’re working towards is too big to slide into day to day operations expenses, so it has to be budgeted for and approved.

Because Diver Lake has only 11 proper parking spaces and is so popular as an off leash/trail walking/lake access park, we’re still working on Beaufort Park as a new dedicated facility.   It needs upgrading at this time anyway, so is a natural for them to choose

Multiple uses makes it easier to approve and fund projects of this nature.  The surface at Beaufort allows for 8 Pickleball courts or 7 courts and one basketball half-court area.  With this layout, the space between courts would be about 6′ on the sidelines and 9′ at each baseline.  I’ve drawn a rough sketch of a proposed layout if anyone would like to see it.

I have submitted a suggested plan for the best possible Pickleball court layout and other amenities that we would like to see including:

  1. Court re-surfacing with blue/green colours as at Beban Park with white lines
  2. Adjustable outdoor nets and posts
  3. Signage on the outside of the fence as well as at the corner of Chelsea St. and Waddington St. directing players to the courts
  4. A port-a-potty or permanent washroom facility.
  5. Trash can, more benches,
  6. 4′ height chain link type fencing separating each court from another for safety and maximum enjoyment of the sport
  7. Wind dampening screening material on 3 sides (not on the side facing the parking area).

As for funding, it was suggested that we could help with the cost in some way.  We did indicate that we would love to see dividing fencing, which may be something we could pay for.  There really isn’t a place for our “sweat equity” in the form of volunteer work parties, so it’s more financial and advisory that we can help with.  I would suggest that we form a small committee to work on ideas to fundraise, possibly in the form of sponsorships.  A developer who is planning some projects in that neighbourhood will likely be required to contribute financially to Beaufort Park upgrades.

So, although we won’t see more outdoor courts this year, they’re fairly confident that we should in 2017.  In the meantime, it looks quite likely that the Beban Park courts will remain, even as the tennis courts there are re-surfaced this summer.

Dave Eaton

Vice President/City of Nanaimo Liaison

Dave moved and Phil seconded the acceptance of his report.  Carried.

New Business:

Motion to approve the By-laws as circulated.  Carried.

Vaughan has proposed an amendment to the by-laws .

Moved by Vaughan and seconded by Russ that we approve the changes.  Carried.

Also, it was noted that the By-laws should be posted on our web site.

Tournament Report: 

John reported on the status of our up-coming tournament  June 25 & 26th.  Registration has now opened and our on-line registration is working.  74 registered to date.  The ideal set-up would be 24 women, 24 men, and 32 mixed.  90% of registrants so far are from out of town.  Money is collected by Pay Pal.  Insurance has been procured.  Registration cut-off date is June 17th.  Cost is $30.00 plus $5.oo for each event.

Brenda reminded the members of the 55+ Senior Games in Coquitlam on September 20-24th.  Pickleball will be Wed. to Friday. Deadline for registration: July 2nd.  If interested, contact Nancy Stern.

AED Device: 

There is an AED on the right hand side of the kitchen and it has instructions right there.  But, for any incidence that is beyond our means to deal with, call 911.

Name Tags: 

Dave suggested, after some discussion, that this be tabled for the new executive to deal with.

Other Business: 

Dave has prepared a survey re our club and where we should be heading:  please take the time to respond.

Vaughan would like to see a steering committee formed to liaison with Oliver Woods (re in-door) and Recreation Department (re out-door).  Specifically: drop-in policies.  Tabled for new exec.

Possibly lobbying for more courts:  Dave addressed this and since things are in hand now he felt that if

individuals wanted to, they should maybe contact  council members.

Communicating for out-door play: it was suggested that it could be done via our Facebook page or by e-mail.


President:  Dave Eaton,

Vice president:  Joanne Oehlenschlager,

Treasurer:  Phill Morgan,

Secretary:  Sandra Backman

Past President: Brenda Stewart

Directors at-Large:  Pat Thomson, Nadeen Bettney, Dave Parsons, and Lee MacDonald.

Dave asked for a round of applause for Brenda’s work as president and presented a flower container and a jar of “pickles” to Karen for her service of a number of years.

Brenda declared the meeting adjourned at 2:44.

Respectfully submitted,

Karen Peniuk


Executive Meeting April 7, 2016

Present:  Brenda, Karen, Joanne, Phil, John, Nadeen, Sandy, Dave, Pat, Vaughn (and Jo as guest)
President Brenda called the meeting to order at 10 A.M.
Minutes of the Jan.12 meeting accepted as circulated.
Minutes of the March 14 meeting accepted as circulated.
– Matters arising from the minutes – ice packs have now been purchased and are available on site.

Membership Report:  Nadeen reported membership has slowed down ( 4 in the past 3 months).  Dave said 2 had signed up on Wed. night.  Numbers are now 125.  Approximately 60% are under 3.5 as we have been losing a number of the more advanced players to Ladysmith as there is more availability for advanced play there.

Treasurer’s Report:  Phil reported a bank balance of $8200. but we owe 4500. to Oliver Woods as we must pay 3 months in advance.  As of the upcoming AGM, membership renewal goes up from $5 to $10.  per year.

AGM:  To be held Saturday, May 14  from 1-3 P.M.  There will be an application to change the by-laws and this will be mailed to members in the next few days.  Also, the agenda will be sent out as well as a call for new directors.  We will need someone to run the election – Vaughan excepted.

– Brenda will send out to the executive a proposed agenda which shall include a notification that membership renewals are due by then.
– She will also put the purchase of name tags out to the membership for their input.
– Minutes of last AGM will be read also.
– Dave to do a report on the status of outdoor courts.
– Nadeen’s mail-out to include a call for people willing to serve on the executive and directors.

– Karen to purchase coffee and goodies for the AGM.

Tournament report:  John has lined up Cognito for on-line registration. at a cost of $25./month. If we use PayPal they charge a percentage fee.  Phil will look into the possibility of using Interac.  At the present time we cannot run this through our website but maybe we will be able to set it up for our webpage in the future. Registration opens May 1st.  Payment probably through PayPal or cheques. Nadeen will put the info on our website and Dave will get it on Facebook.  Registration cost is $30. plus $5. for each event Guest lunches will cost $5. each.  Ratings 3-5.  When  registration opens, we will need volunteers to help with that.  Shirley will look after food.

Club Play:  Re Dee’s letter.  A proposal to keep one gym for  Intermediate and Advanced players and the other gym for recreational play.  At present Nadeen tries to do this as much as
possible in setting up her schedule but it is not easy when their is an imbalance.  Nadeen will send out a notice re this and as of the 16th we will try to do this and see how it works.  On Sundays the courts are for 3.5 and above. On Tuesdays Pat is averaging 18 players.  Saturday Nadeen has 35 to 40 people and Wednesdays Dave with 14  members.


Clinics:  Phil will co-ordinate clinics / training.

Next meeting will be the AGM (unless another is needed beforehand).

Meeting adjourned 11:35 A.M.
Respectfully submitted, Karen Peniuk Secretary

Executive Meeting: March 12, 2016 at 2:00 pm.
Present – Phil, Nadeen, Sandra, Pat, Vaughn, JoanneCLUB PLAY
Phil wanted to discuss how we should organize our extra club time on Wednesday and Sunday (starting in April) before sending out an email to the membership.Wednesday – 6 to 8 pm (all levels), 1 gym
Saturday – 3 to 5 pm (all levels), 2 gyms
Sunday – 3 to 5 pm (levels 3.5 and above – intermediate to advanced), 1 gym
*Note: Tuesday club play (1:15 to 3:15) will continue until the end of June.INJURY PROTOCOL
When a member is injured during club play, we must call 911 and let the paramedics decide on the seriousness of the injury.
NP club will purchase ice packs to be kept with the pickleballs.Meeting adjourned at 2:40 pm
Next meeting Thursday April 7, 2016 at 10:00 am
Executive Meeting: January 14, 2016, 10:30 am
Present – Brenda, Pat, Sandra, Phil, Vaughn, Joanne as a guest for tournament report.
Minutes accepted from November 19, 2015 meeting.
Membership report – Are new members being listed on our website? If not, ask Nadeen to update. (Nadeen updates weekly but since meeting she reviewed website and updated any missing members)
Treasurer’s report – OW still owes us a cheque from one of the Beginner clinics.
Balance at January 4, 2016……….$7,094.00
Balance at January 14, 2016 ……..will be about $6,000.00 after current bills are paid.
Christmas social – decided to change the date to a Monday or Thursday (drop-in days) to include non-club members.
Parks and Recreation presentation re: more outdoor courts – Brenda will email Dave regarding any update.
Club play – turn out for Tuesday and Saturday is covering the court rental cost ($43.76 per gym per hour).
-Brenda will apply to OW to continue Tuesday and Saturday play from March to September 2016. She will also ask for evening time on a Monday or a Wednesday, and Sunday afternoon.
-Phil has offered to help Nadeen with organizing Saturday club play. He would also like us to have designated courts for advanced players during club time.
Instructors for clinics- OW has suggested 3 beginner clinics and 1 Skills and Drills clinic to start in April. Brenda will ask our members (instructors) once they have returned from their southern vacations.
Tournament update – a $500.00 grant has been approved for our June tournament. There will be a link from our website to the tournament website for Registration.
Other business – Pat has requested that Nadeen change Tuesday club play to start at 1:15.
Meeting adjourned at 11:18 am
Next meeting Thursday April 7, 2016 at 10:00 am
Executive Meeting: Nov.19, 2015 10:30 A.M.Present: Brenda, Pat, Vaughan, Sandra, Dave, Karen, Phil
Brenda called the meeting to order at 10.30
Minutes of the last meeting accepted as circulated.
Treasurer’s report: A cheque has now been received from Parks & Rec re Mexican Madness for $768.00.
We will have money coming re Beginners’ Clinic – yet to be invoiced.
OW will be given a cheque for $1050.00 for gym rental for December.
Current bank balance $7626.40Beginners’ clinic Nov 28 has been cancelled.
Beginners’ clinic in Dec?  (This was later checked and there are no beginner clinics until March).
Membership: current membership 112. (new members need to be registered with Pickleball Canada through Phil)Club play: Tuesdays are booked for one gym through March 2016.
Saturdays are booked for two gyms through March.
Pat reported good turnouts and on Tuesday, nobody has yet had to be turned away.
(Oliver Woods Sunday drop in only goes to the end of December).Tournament: Dave has talked to Kathy about sending out an e-mail re the tournament for people to mark their calendars but let it be known , no registrations accepted as yet. Our club will be handling registrations this time.
Tournament dates: Jun 25 & 26.  (This has now been done)
Dave has been checking into insurance coverage re the tournament. For $150.00 we can get $2 Million in insurance. Application to be made closer to the date.Noise: The problem has been with the first shift on Mondays, Vaughan noted noise was not bad this past Monday, so perhaps the problem has been rectified.Christmas Social: Dec.19th 1-3 P.M. Brenda has rented the room and Karen will be in charge of coffee, Tim-bits/cookies.Parks & Rec Presentation: Dave has sent out a revised presentation. Seems at this time that P&R may be favoring Departure Bay for pickleball courts Brenda will begin our presentation by giving a brief talk and Dave will make the actual presentation. Power Point to be playing in the background. (Dave’s presentation will be kept with these minutes).  (Presentation completed and went well)Next executive meeting to be held on Jan.14, 2016 at 10:30 A.M.
Meeting adjourned 11:20 A.M.
Executive Meeting Oct.17, 2015
Present: Brenda, Dave, Pat, Nadeen, Sandra, Karen
Brenda called the meeting to order at 1:30 PM
Previous minutes adopted as read.
Agenda adopted.
1.  Brenda is working on comparing the cost of our play, tournaments, etc. with the cost for other communities.
2.  Pat reported on her checking into name tags. Magnetic ones are $7.00.
3.  Nadeen reported on the Beginners Clinics and said they were excellent. 16 is the “right” number of participants. One more is scheduled for October and two in November on the 7th and 28th.
4.  Treasurer’s Report: current balance is $7,696.00 and we are waiting on an an invoice from Parks and Rec for $960 but we owe OW for October gym rental.Membership: 4 new members this month and 2 more coming today. Total membership approx. 106. (the web-site is up-to-date for membership list).
5.  Club Play up-date:
– Tues. was full, both pre-paid and drop-in.
– Wed. club play is over at the end of this month and OW have added Sunday mornings 9:00 to 10:30. For NPC drop-in Tuesdays run through til March 2016.
– Saturday’s are busy but people seem to enjoy the varied play with round robins and mixed rotational play.
6.  Skill’s Clinics: will carry on through the winter, the first Saturday of every month. These will be done (probably) on 2 courts for one hour and for the second hour, putting the lessons into practice.
7.  Tournament: John and Joanne are working on the registration process with Ken Holman. Nadeen offered to make up a front page on our web-site so people will know the details etc., but registration won’t open until 2 months before the event. Also, we will be responsible for Insurance. Dave has talked to PBC and gotten some details, now waiting for a $ quote. Kudos to Dave for all his work re this.
8.  Parks & Rec: Dave has the “request to appear” re their meeting on Nov.25th. Many of us will be there to thank them for their support and let them know that more outdoor facilities are needed. It was suggested that we as a club, should consider using some of our money to put into a park development for pickleball. (Partners in Parks program – no motion made re this as yet).
9.  By-Laws: It should be put into the by-laws that a past-president be on the board ( if available). Re membership cost as stated in by-laws, change $25 to $15 if joining occurs between January – April 30th.
10.  Social: There will be a Christmas social again this year on Sat. Dec. 19th 1- 3 PM (before club play) Karen responsible for coffee and muffins/cookies and Brenda will rent a downstairs room.
Next exec. meeting to be held on Nov.19th 10AM (Thursday).
Meeting adjourned at 2:25PM
Respectfully submitted,
Karen Peniuk


Nanaimo Pickleball Association Executive Meeting at OW on Sept 19, 2015

1.) Call to order:  2.00 p.m.

present – Brenda, Dave, Nadeen, Pat, Joanne, Vaughan

 2.)   Minutes from last meeting: Dave moved, Pat seconded that the minutes be accepted  Carried.

notes arising …

        a. Tournament next June will be two days instead of three with the singles competing on Sunday instead of Friday night

        b.Gym rental will be from 7:30-5:30 on Saturday and Sunday

        c.Parks and Rec have decided to forego the partnership idea, so the club will operate independently including advertising, registration, funding, expenses and operations.

       d.The club is on record supporting Surrey Pickleball efforts.

3.)There is no official report on Mexican Madness which was operated on a 40/60 split basis with Parks and Rec. Preliminary indications are $200 was made. The club bank balance is between $4000 and $ 5000 . Phil is back in Oct. There is an outstanding invoice to Parks and Rec to be paid for Mexican Madness in the sum of $2, 285. We anticipate a return of the damage deposit which was $250.

Discussion about amounts we (and other groups) are being charged, and executive and members are invited to enquire into what other community bodies charge.  An overall benefit to the community for holding tournaments here was noted.

4.)Membership is fairly static at around 104 members. It was decided to retain the initial membership at $25 regardless of when application for membership was made. Next year the renewal fee is $10 and will possibly include a magnetic name tag, popularized by places like Parksville.

The bylaws need a review and overhaul so that they can be published on our website once approved. Vaughan will chair this committee and call on members to volunteer. Three chair nominees to date are: Alex Gendron, Phil Morgan, and Dave Eaton.

5.)Club play on Tuesday and Wednesday are being monitored to see if the cost of the rental can be carried by the $5 drop in fee. The charge is approximately $86 for two hours taxes in. We need 17 players each time to keep the existing times. Tuesdays have been slow so far, but it’s early in the season. Wednesday has been just short of break even. If the club use doesn’t cover the expense then the times will be dropped probably at the end of Oct.

            The club will buy more indoor balls from Alex. Since bags are kept by the individuals in charge of club play we’ll order 4 dozen . The following are in charge of club play: Tuesday – Pat; Wednesday – Dave; Saturday – Nadeen.

6.) Name tags are used by clubs like Parksville at a cost of about $3 per unit. Pat will make inquires of Parksville about sourcing. It’s thought more discussion should be held at our AGM with the suggestion that the cost be included in the membership fee.

7.)There is an introductory class lead by Nancy on Saturday Sept 26, 2015 at 12:30-2:30; since there’s waiting list of 12 already another class will be arranged with Parks and Rec for Saturday October 17th – Dee will lead.

8.) Tournament update is covered in part above in paragraph #2; the matter of sound amplification is under investigation. Possibly a system can be rented to save costs. We will also rent the Monarch room for registration, and the upstairs Salal room for viewing  and lunch. Ken Holman has kindly agreed to assist Joanne and John with the tournament especially with things like the website. There will be medals for winners of the gold and certificates for second and third. More meetings between the committee and Parks and Rec are contemplated to deal with things like sounds system and insurance/waivers.

9.)Dave is going to have a sit down with Richard Harding at Parks and Rec to discuss the best way for the club to ask the city to expand and upgrade the outdoor facilities.

10.) Dave reported he had responded to the Victoria club in formation with helpful information about setting up a PickleBall Club.

11.)The executive will keep in touch for the ensuing year but certain periods of physical absence are noted: Brenda – Oct2to10, Jan 28toApril 2;Dave – one week in Nov, Jan to end of March; Joanne – Oct 2to end March; Vaughan – Feb to end of March; John Oct to end Mar; Karen – Oct to not known; Phil and Debbie are back in October. So, in summary, Pat and Nadeen are the reliable ones.

12.) Meeting adjourned at 2.47 pm.

13)  Next meeting 1:30 – 3:00 pm Saturday Oct 17, 2015 at OW.  (Please put this date in your calendars now)

Executive Meeting August 19th, 2015

Brenda, Nadine, Dave, Pat, Vaughan, Sandra, Joanne, John
1.) Accepted minutes of the June 29, 2015 meeting.
2.) Decided we have plenty of business cards for distribution to potential members: see Dave
3.) Treasurer report: we have $ 6,636.99 in the bank with cheques outstanding for rent for Aug and Sept which will leave a new balance of $ 5,790.43
John will investigate with RDN to see if we can get a grant for the tournament.
Nets have been sold: three to Alex and one to Nadine for a recovery of $ 480
Nadine holds the cheque book while Phil is away.
4.) Membership report by Nadine: We have about 105 members now. The cutoff for paying dues is Aug 30. It was noted losing Wed night will not be good for working people. Parksville has about 140 members.
5.) Skills and drills: it was previously decided Parks and Rec will sponsor introductory courses and we should see this in the new PR fall catalogue. The club will sponsor training for intermediate players starting in Oct once we check with Nancy.
6.) Club play on Saturdays will be retained for Sept to April – there are 40 spaces – it is 3:00 to 5:00; the club will be polled by Dave for preferences on another day for club play.  Tuesday club play is 1:15 -3:15, Sep 8- Mar 29, 2015, and Pat will run it ($5 drop in), if there’s a ladder Dave will do it. Noted: it would be nice to accommodate working people by having a club play time that’s not during the normal work day. Nadine will send out an email re: club times to members.
7.) Fuller Lake tournament was a great success. A lot of hardware ended up in Nanaimo.
8.) Dave reports there are several options to be discussed with and decided on by the City including: Divers Lake, Beban expansion, or Beaufort Park. Member feedback favours Divers Lake. An ad hoc committee is needed to work up a presentation to the Commission in the fall.
9.) Xplorsports came off well with 24 kids being introduced to the game at Fairview community centre by Alex and Shirley who did a great job. Nets, racquets and balls supplied by Alex. Well done Alex and Shirley!
10.) Mexican Madness tournament on Sept 5 has a few spots left. Dee has drafted Joanne to help run it and Joanne has drafted Vaughan. Vaughan will investigate renting a megaphone.
11.) The Nanaimo tournament date set for Oliver Woods is June 24-26, 2016. John recommended, and the executive accepted, that this will be a non-sanctioned event to give the club more flexibility in the format. It was decided to go with a partnership arrangement with Parks and Rec like last time, the terms of the arrangement to be hammered out with Kathy Gonzales by an ad hoc committee composed of Brenda, Dave, Nadine and John. The last event was a 50/50 split with Parks and Rec.
12.) The executive will consider supporting a Surrey club application for outdoor courts once their terms of reference has been circulated.
Meeting adjourned to Sat Sept 19 at 1:30 upstairs Oliver Woods before Sat club play.


Executive Meeting June 29, 2015 8:45 A.M.

Present: Brenda, Pat, Karen, Sandra, Phil, Ernie, Nadeen
President Brenda called the meeting to order at 9 a.m.

Business cards – have more cards been ordered yet or have we already received same. As Dave is away and may have looked after this, Brenda will check on status.

Cheques from O.W. still pending; for tournament approx. $2,180, and from Skills and Drills approx. $717.

Club Skills & Drills: It was suggested to make this a part of one of Wednesday night sessions. John had made a suggestion to do these to levels. Depending on interest, we would have 2 or 3.  Also, start these in September.

Club play days: same as before, if possible (Wed. and Sat.) Brenda will check into this. As for the balls, we have been told when we rent the facilities, we supply our own balls.

Mexican Madness: Dee has this in hand. OW is ready to accept registrations.

Treasurer’s Report: Currently we have $3425.00 in the bank. Still to come, approx. $2900.00 When we find out if Nadeen has new signed up a cheque will be forwarded to Pickleball Canada. Ernie is now ready to turn over signing authority to Phil.

Summer club play: Wed and Sat will be strictly drop-in for $5.00. However, those who have already paid will be guaranteed a spot and not have to pay. Sandra suggested we have a list of the pre-paids so we do not ask them for $5.00.

Fuller Lake tournament in August is limited to Vancouver Island residents.

The fun tournament in Courtenay is only for Courtenay/Comox and Parksville members.

Sponsorships: Parksville has a number of Sponsors…perhaps we could look into a sponsor paying to put up a fence at Beban although we would have to check with the city first. Another suggestion was to obtain sponsors for our tournaments.

Nadeen mentioned a kids’ camp where 3 or 4 instructors could teach kids to play pickleball in July and August. OW will supply the paddles and we would use our nets at Uplands and Fairview. Nadeen will do both of the times and would appreciate some help if one has a free hour and a half to help out.

Fuller Lake referee training: Nadeen said it was very good and we could probably do this at any time.

Question for John: should our tournament be sanctioned? We could no doubt fit in more games for every player if it wasn’t.

What to do about membership list? If not to be used by anyone other than the executive, we would have to keep a person’s e-mail address off of the club list.

Next exec. meeting…probably in August. We will check with Dee and see when is a good time for her so we can discuss Mexican Madness.

Meeting adjourned 10AM

Respectfully submitted,

Karen Peniuk


Executive meeting was held May 20, 2015 at 10AM

Present:  Brenda, Nadeen, Vaughan, John, Ernie, Sandra, Karen, Phil and
Pat.  (Dave absent)

Brenda opened the meeting and thanked everyone for coming

Treasurer’s report:  As Ernie will be away, Phil will assume his duties
after this meeting.  Ernie will look after the signing authority
business.  He submitted the most recent financial figures and noted that
all expenses have been paid and we are just waiting for our cheque from
Oliver Woods re tournament.  It was noted that one of our bigger
expenses for the tourn. was giving out cash prizes.  It was felt that we
should just stick with certificates or medals for the winners.  As John
is our new tournament director, it shall be up to him and his committee
to decide the above.

Selling the nets:  it was decided to deal with this later as we don’t
yet know if we shall need them or not.

Business cards:  We have some on hand – should we order more?  Consensus
is : “Yes”

Next year’s AGM:  We need to book it and early May would be best.  We’ll
try for Sat. May 14th.Brenda will leave herself a note to post the date
and agenda keeping in mind the 30 day notice requirement.  We must
remember in the pre-meeting time to go over the club by-laws.

Training:  A discussion re whether it would be best for OW to do the
Introductory course and our club do the skills & drills.  It was decided
to leave things as they are and offer skills & drills to our club
members on Wed/Sat.  Phil will organize the club skills & drills.

Referee Training:  To be discussed at a later meeting after we see what
is said after the Fuller Lake session.

Club Play:  We would like to keep Tues, Wed.& Sat.  If we cannot get Wed.,
try for something else, perhaps a Sunday afternoon.  Brenda will look
into this.  Maybe Dave can check with schools as he has done some  work
on this in the past.

2016 Tourn.: Brenda did contact Parksville and learned they have 9 courts
and charge $75.00 per hour.  It was decided since we are tentatively
booked at OW for Jun.26 and if split is okay, we should stick with
OW.John will get a tournament committee together and begin dealing with
the details.  Nadeen will join Joanne on John’s committee.

Mexican Madness:  Set for Sept 12th.  Dee in charge of this.  Brenda
will contact Dee and see how things are going.

Greeters:  Nadeen and Sandra feel this concept has gone over very well.
They have made a point to join in play with beginners at the start of
drop-ins which was appreciated by those involved very much.  They would
also give out cards at this time.  It was suggested that others of our
members also join in some games with “newbies”.

Re Club Play:  Nadeen has been looking for people to take charge of some

Next exec. meeting:Mon. Jun29th 8:45 AM

Meeting adjourned.

Respectfully submitted,

Karen P.


The Annual General Meeting of the Nanaimo Pickleball Club was held May 16, 2015, with 24 in attendance.

1. President Brenda Stewart called the meeting to order at 12:40 PM and thanked everyone for coming.
2. Moved by Brenda and seconded by Nancy Stern that the agenda be accepted. Carried.
3. Karen read the minutes of the last general meeting and moved they be accepted. Seconded by Phil Morgan. Carried.

4. President’s report

This year was a very good year!!

There has been a growth in membership of 37 members to 110 (not all yet paid up for the current year).

The Club hosted three tournaments this past year: Mexican Madness in September 2014 and the two Regional Tournaments one in July 2014 the other at the beginning of May 2015. There were over 100 participants at the latter and our thanks go to the organiser Nadeen Bettney ably abetted by Dave Eaton and, on the weekend itself, numbers of other volunteers. We received many thanks for a great tournament. The post tournament discussions ensure that next year’s tournament will be even better. To this end we are hoping to have a new position of tournament director on the board of the pickleball executive.

On your behalf I attended the zone 2 55+ BC Games AGM in Courtney in October (and brought home some extra oversized uniforms.)

A pickleball club bowling evening was held in October and all who attended had fun. Thanks to Debby Morgan for that.

Club play (mainly ladders) took place on Wednesday evenings and Saturday afternoons and was always well, if not over, subscribed. Thanks again to Dave and Nadeen the main organizers, and Pete, Albert, and Nancy Barnes.

When the drop in at Oliver Woods falls on a stat holiday the club runs a drop in the following day free for all members.

Our newest addition to the playing schedule is the club drop-in on Tuesday afternoons. It has started well and we will monitor to see if it should be continued. Thanks to Pat Thomson for overseeing that.

Training clinics have been ongoing throughout the year. Four one time 2-hr beginner clinics and 3 six week skills and drills. Thanks here go to Vauhan Allin, Nancy Stern, Phil Morgan, John Savoy, Ernie Jerome and all the “helpers” at these clinics.

The club had a strong voice to council through the parks and rec commission to prevail on them to include dedicated pickleball courts at Beban Park. We made a presentation to the Parks commission in 2014 which was attended by many club members and Dave has continuously followed up. Progress can be seen with the erection of the netting and pickleball posts at Beban – not yet painted or lined.

Our club depends on volunteers to make it work smoothly and we would like to see different faces helping at all our events so that we do not burn out the ones that are always there at the ready

We are looking ahead to another full and successful year.

Respectfully submitted

Brenda Stewart

Nancy commented that the executive has done an excellent job this year with what has been accomplished and with what is currently “on the burner”.
Moved by Piet and seconded by Harvey the acceptance of Brenda’s report. Carried.

5. Treasurer’s report

Ernie Jerome commented on the dues structure and noted that we have hosted 3 tournaments in the past fiscal year (Jul 2, 2014 and Mexican Madness Sept 14 2014 and our recent one of May 2, 2015).
Oliver Woods charges us $42.00 per hour for each gym.
Our ending balance is at $4332.60
Our dues will remain at $5.00 for renewals over the coming fiscal year.
There was a question re monies lost re Wednesday and Saturday club play and it was noted that over-all and for the times rented, the numbers didn’t support the cost of rental.
Some discussion re OW split re tournament. Our current set-up is 50/50.
Ernie moved and Dave seconded the adoption of Treasurer’s report. Carried.
Ernie moved and John seconded that we change the amount of renewal dues to $10.00 beginning April 30, 2016.
Dave spoke to that noting that we need to anticipate that other costs may come up esp. in regard to our need for more places to play,etc and we need to have funds available. Motion carried.

6. Vice President’s report:

The past 12 months have been extremely busy for all of us on the Executive Committee and as Brenda’s report described, lots was accomplished.

One of the projects that I took on this year was to try to expand the number of places to play in Nanaimo. As I reported during the year, I checked into over a dozen options, none of which were acceptable for a number of reasons. Finally, Nadeen and I made contact with Richard Harding at Parks & Rec and over the next several months we managed to get some improvement in the situation.

In the next few days, weather permitting, Beban Park will have 2 dedicated courts operating. I urge you to make full use of this one-year trial program so that we can make good on our promise to the City that “if they build it, we will come”

In addition, I have been in discussion with them regarding the existing Diver Lake tennis courts. Once they complete their usage survey there, and if the numbers of current tennis players are low enough, they may consider converting both courts to 6 dedicated pickleball courts. There are many advantages to this including: our ability to schedule and run tournaments and round robins there, a porta potty already on site and a practice wall already there.

Lastly, we have been working with City staff on Beban Park and it’s future. I will be making a 10 minute presentation to City Council on May 25th to help educate them on the importance of our sport for our city and to urge them to move ahead with a possible indoor facility at Beban Park that would help take some of the pressure off of Oliver Woods.

While these last two options are only in the discussion stages, we need to continue to lobby for more access to our sport as it grows.

The other topic I’d like to talk about is volunteering for our club. As with most organizations like ours, a “very few” do all of the work for a large majority. Burnout is a very real concern at this point, especially after the tournament this month. Our goal as an executive committee is to add people to our numbers, either as Director at Large, as Co-ordinators, as Court Captains or as Committee chairs, so that more help is available when we need it and to take the pressure off of the “very few”.  Another consideration is snowbirds. It’s expected that of the current 6 directors, 5 will be away for at least 2 months next winter – how do we offer programs and manage the club with this situation. PLEASE consider letting your name stand today so that we can continue to offer programs to members and be able to welcome new members as we’ve been doing for the last few years.

Dave noted our tournament for next year has been tentatively booked for June 24-26, 2016.

Dave Eaton, Vice President

Debbie suggested that we have committees to take the load off the executive.
John asked about the usage of the courts at Beban Park and Dave noted that it is Parks & Rec that wants to see the numbers as if they are not well-used they may revert back to tennis courts.
Nadeen commented on a loss of courts at OW over the summer months, so the outdoor courts should be well-used. A lot of discussion ensued re outdoor courts and even the possibility of our laying out some money for some, i.e. Divers Lake
Dave moved and Debbie seconded the adoption of his report. Carried.

7. New Business:
a) Club play will carry on through the summer. We need co-ordinators for this. Nadeen noted that some clubs have the participants be responsible at least one time through the season.
Discussion re ladders/ no ladders.
b) Clinics: We have had several clinics and skills and drills over the past year. Nancy suggested we have OW offer the Introductory courses and our club do the skills and drills. Re the above, we need one person to be in charge of this (and not necessarily be teaching it).
A general discussion followed re the May tournament.
c) Website: Today’s minutes and discussions will be put on our website: nanaimopickleball.com by Nadeen.
d) Ratings Clinic: Some people are still unsure of their rating. Dave commented on how he figures out the ratings. John feels it is time for another rating clinic. Nancy mentioned another way to do ratings. Ratings would be another great topic for our”new” director(s).
Because so many of the executive are snowbirds, Dave suggested we simplify what we offer as a club between November and April.
Phil commented that of the intentions of the executive at the last AGM and what has been accomplished – it has been an excellent job.

8. Elections:

Debbie moved and Peter seconded that we add 3 more directors-at-large. Dave spoke to that and what would be required of them. Carried.
Vaughan moved and Dave seconded that one of these new directors be “Tournament Director”. Carried.

Election results: President. Brenda, Vice-President. Dave, Secretary, Karen, Treasurer Phil (with assist. from Ernie),
Directors-at-large: Nadeen, Pat, Sandra, Vaughan and Tournament. Director, John (with assistance from Joanne).

Brenda thanked everyone for coming and for their participation.
Nancy moved and Debbie seconded that the meeting be adjourned. Carried.
Respectfully submitted,

Karen Peniuk


Executive Meeting, May 7, 2015
Present: Brenda, Dave, Ernie, Karen, Clive, Nadeen (and Tournament volunteers: Joanne, Peter, Vic, Kathy)

The meeting began with an overview of our tournament. A more complete postmortem available for next year’s Tournament Director.

The up-sides were:

– Nancy’s work on the refereeing organization was excellent, as were her helpers especially Joanne and Vaughan on the ON Deck coordination.

– Registration and scoring room – an excellent job also by Sandra, John, Vic and Joe. The number system for teams worked great.

– Food service with Shirley and team was exceptional as per usual.

– many found the waiting time between matches was too long.

– Some would like a better play-off system.

– A few too many game interruptions.

– Registration thru O.W. was “painful”.

– A lack of support for Women’s Singles.

– Other discussion re billetting and finding and  matching partners.

Discussion re above points:

– Reffing worked quite well, but not everyone was comfortable doing it. We should have a referee clinic. Fortunately we had some volunteers who were not assigned help out with the reffing.

– Re waiting time, perhaps we should be staggering the times ie. certain groups start and after they are done, the next group starts,  etc. Also, perhaps one group could be on Friday night.

– Maybe we should have an “Open” category to address the lack of upper-rated competitors. Or, have 4.5 play with 5 but each would medal in their own category. This way, there can be “round robins”.

– Play-off system:  For time constraints whatever system was initially in place could be changed if necessary. May want to limit the number of competitors to  1oo per day.

– Game interruptions: Not really a big problem, but we could check on the possibility of using the back doors as well for exiting.

– We could offer billeting again on a limited basis and to be dealt with between the parties involved and not the committee.

We are tentatively booked for next year’s tournament on June 26th weekend.
May 22 Volunteers’ night. Free pickleball and juice and cookies for the volunteers. (Brenda will do juice and cookies).

Exec. discussions: Brenda away May 25 to Jun.23. Ernie away May 21 to Jun.15
Beginners Clinic: May 23rd. Clive will run this.
Re window coverings: we will say we support the idea in principal and let OW know half of the members responding to Dave’s e-mail indicated it can indeed be a problem.

At the AGM, let it be known (or resolved) that the annual PB  Club dues will go up for 2016. Dues for 2015 are due now and can be collected at the AGM or between now and then.
Meeting adjourned.
Respectfully submitted,



Executive Meeting March 7, 2015

Present: Nadeen Bettney, Dave Eaton, Clive Jones, Brenda Stewart

1. Call to order 1.03 p.m.

2. Rating Clinic: 4 raters are Vauhan, Pat, Dee and Ronnie.
Raters will have a score sheet of techniques to rate.
Brenda (Clive if B not there) to host and collect and return rating sheets to Dave who will tabulate and inform players of their rating.

3. Beginner Clinic March 14
Vauhan leading and Julie, Clive and Pat to help.
Attempt to find a microphone. A storage locker would be useful!!
Court etiquette, safety, ball in court and procedure at end of game need
to be covered.

4. Drop-in Court Labels.
Brenda to ask Kathy if OW can remove all labels for the month of March and then re-label only on Thursday when both courts start at the same time in April.
There should also be an email to club members asking them to respect the rights of OW drop-in players to play on any court.

5. Tournament May 1,2,3
Nadeen and Dave co-directors with Nadeen in charge.
Games to go to 15 points and must win by one point.
We need referees for the score and NVZ for each game so anyone not playing may be asked to do this.
Volunteers so far: Shirley in charge of the food, Nadeen, John McArthur, Sandra Backman, Vic Brice, Vaughan full time. Clive, Brenda Stewart, Dee Pitcher, Albert, Gem, Nancy, Ric, when not playing.

5. Money. Collection of money for drop-in and new season going well.

6. Adjournment: 3 p.m.

Brenda Stewart


Executive Meeting. Nov.6, 2014 2 pm
Present: Brenda, Dave, Clive, Nadeen, Karen (a continuation of our Monday meeting)

1. Rutherford Courts:
The school board let us out of our contract re Rutherford School gym.

2. Rating Clinics:
It is felt that if Oliver Woods supplies the courts, we will provide the raters for a ratings clinic. Ideally, this would be on a day apart from our Drop-ins or Wed/ Sat play.

3. Drop-in sessions:
We will suggest to OW that we allot the courts as follows: unrated-2.5 2.5-3.25 3.25-3.75 and 3.75 and up.

4. Committees:
Need members to volunteer for the following committees: Training , Sat. Play, Wed. play, Social, Tournament, Parks & Rec liason, Parks & Rec/drop-in/host/membership, Website/facebook/publicity.

5. Wed & Sat. play:
Sign-up can begin now for the winter sessions. $60 for 3 months on Wed or $60 for 3 months on Sat; $40 for any 2 months Wed or $40 for 2 months Sat. (ie for both Wed & Sat days, double the amount). Brenda will send a letter to Parks & Rec Comm.

6. Christmas Party Dates of Dec 7 or 14 suggested.

Meeting adjourned.
Respectfully submitted,
Karen Peniuk


Executive Meeting Nov. 3, 2014 8:45 AM
Present: Brenda, Dave, Nadeen, Clive, Karen

Presentation at Parks & Rec Meeting:
The meeting went well and a number of Pickleball members were there to support us. We have been informed that in the Spring a tennis court at Beban Park will be allocated for us on a “trial basis’. There will be 2 dedicated courts with nets and painted lines.

Wednesday Play:
We have been offered Oliver Woods on Wed. 6-8:30 PM. Dave moved and
Clive seconded that we take the Oliver Woods courts. Carried. We will
try to cancel our contract for Rutherford School.

May Tournament:
We will need a director and be thinking of who might fill the bill.

Oliver Woods Drop-in:
Ratings were discussed and it was felt that we should first have those who wish to, self rate. Clinics and further rating will ensue after we see if OW will give us time for a clinic.

Nancy S. Addresses the Executive:
She thanked them for the accomplishments so far this year. She suggested that rather than the executive doing all the work themselves (at the risk of getting burned out) we should form committees to be responsible for certain
things. ie. training, social events, tournaments, etc. The chair of
said committees would report back to the executive.

Next mtg to be held Thurs. Nov.6th 2:30 PM
Respectfully submitted ,
Karen Peniuk


Executive meeting September 20 2014
Present: Brenda, Clive, Dave, Ernie
Regrets: Karen, Nadeen
1. Call to order 2 p.m.
2. Input to Beban re Parks Plan – Dave will send out information to members suggesting they attend one of the open houses, Wed Sept 24, 4 – 8 pm or Sat Oct 4, noon – 4 pm.
3. Cancelled gyms for drop-in. Brenda to ask for solutions at meeting with Kathy Gonzales
4. Bowling October 3rd, 6-8p.m. It was decided that the club would subsidise $0.75 towards pizza and charge $10 for 2 games, rental of shoes and 1 slice of pizza. Participants to buy own drinks. Debby will organize things at the bowling alley.
5. Other venues for Pickleball. Ernie has looked at Nanaimo Christian School on Holland Road and we could rent 3 hrs from 6.45 on Mon or Tues for $50. Ernie to check nets.
6. Tournament May 1,2,3 2014. It was decided to continue with OW doing registration for this year. There were glitches in registration and Maurice to be asked for specifics. Brenda to ask what OW needs in terms of registration. We assume the tournament would be advertized in the brochure. Rental needed from 4 – 9 pm Friday, 8 am – 6 pm Saturday and 8 am – 4/5 pm Sunday. One room Friday and Salal and Monarch Sat and Sun. 2 gyms on all 3 days. Ask for ability to put things in the kitchen on Friday night. We would be using the city equipment for the 3 days. Request that only compatible bookings be made for these 3 days (i.e. no exams). Ask if we can leave the nets up overnight.


Executive Meeting July 30, 2014
Present: Brenda, Ernie, Karen, Dave, Nadeen and Maurice

1. Saturday play will be limited to 24 players (16 paid members plus spares), first come, first served for the spares. Courts will be designated as to skill levels.

2. The website will be taken over by the executive. Many thanks to Debby for her excellent work on the site.

3. Tournament. Thanks to Maurice for all his hard work as the director of our tournament, and also thanks to all the helpers. Maurice gave Ernie $136.00 for the lunches sold to non-participants. There were 92 people signed up for the tournament.

Future Recommendations:
Re: the concerns about no rankings for the women’s doubles, Maurice explained the reason was due to a lack of numbers in that category this year.

Re: As to the cost results, so far it is looking like we may just break even but Ernie will know more after talking with the Oliver Woods people.

Re: date change for tournament: the members will be polled to get their feedback. Sanctioning the tournament definitely brought in more players, particularly in the men’s events.

Re: billeting: if we are to do this in the future, someone will need to take this on other than the ones running the tournament.

Re: getting some means of communication between the upstairs and the main floor.

Re: restaurant dinner for the Saturday night: we will look for a place to do that next year. Maurice had looked into some possibilities but to no avail. It was agreed that putting where you are from on your name tags would be a good thing.

Re: Need someone to be in charge of publicity so we could get pickleball out to the general public and hopefully garner interest and build the sport in our community.

4. We have been invited to the Oct.1st meeting of the Parks, and Rec and Culture Commission meeting. We shall have some of our members attend and petition them for facilities for pickleball, and also what would be possible for us to celebrate locally the 50th anniversary of Pickleball.

Meeting adjourned.

Respectfully submitted,
Karen Peniuk, secretary


Pickleball Executive Meeting: July 14,2014
Present: Brenda, Dave, Ernie and Karen

1. Call to order 9 AM
2. Finances: Start of the year $6282.00. At present $5496.00 (as expected after lowering the membership dues after the first year). We will receive monies from the up-coming tournament and also Mexican Madness.
3. Mexican Madness Sept. 6. We will advertise it through Pickleball Canada and Pickleball B.C. as a fun tournament. Pres. Brenda will e-mail the membership asking for a director or 2 co-directors.
4. Club Play: Wednesday is going well. Beginning on Aug 2nd (if okay with Nadeen) we will try Saturday play as “all welcome” for 3 hours, dedicating one court to advanced players, one to newer members and the other two as needed depending on who is coming. Replies to the reminder e-mails each week need to indicate if you ARE as well as ARE NOT coming.
5. Membership: The list is on our website.
6. Tuesday Aug.5 is in lieu of the holiday Monday. Sept.2 (tentatively) in lieu of the Labour Day holiday (10:45-12:30).
7. Website: Any changes go through Debby (who was in attendance to answer our queries) also new member’s names to be given to Debby to add to the list. The meeting minutes are to go on the website for all member’s perusal, after first going to Brenda and others on the executive. Debby will then post them on the website.
8. Picnic. It was decided as so many are away from time to time through the summer months that rather than a picnic in August, Debby will look into booking 5-pin bowling event as a social gathering for members and their families probably in very early October before the snowbirds “fly”away.
9. Meeting adjourned at 9:45 A.M.

Respectfully submitted,
Karen Peniuk


Executive Meeting May 3, 2014.

The Nanaimo Pickleball Club will be having its Annual General Meeting before Saturday play.  There will be an election of officers, and any new business will be dealt with at that time.  It is requested that any member who would like to put forward a motion for any changes to the Club Constitution, submit their proposals in writing, so members can be informed ahead of the Annual General Meeting.  This will allow time for members to consider the contemplated changes, and allow them to vote from a more informed position.  Any submissions should be in writing and addressed to anyone on the executive by April 2nd 2014

Please consider standing for the 2014 Executive Board.


Executive Meeting March 24, 2014 meeting.

Present were:  Sharon Davison, Lorne Strumecki, Phil and Debby Morgan, and Brenda Stewart

Reminder of Upcoming Events

The sessions for April and May Club play have been booked:

The Saturday session will be 3 hours long, and will be divided into 2 segments.  The first segment of 1.5 hours will be for recreational and beginning players, and the second segment of 1.5 hours will be for competitive and advanced players.  The final format will be defined in conjunction with input from the two groups.  It has been suggested that part of the time could be devoted to strategy and drills, and the rest of the time devoted to ladder play.   Cost of play will be $30 for nine sessions.  Members on the spare list who play – cost would be $5.  Based on the experience of demand last year, only 1 side of the gym will be booked.

The Wednesday session will be from 6:30 to 8:30 pm, and will be reserved for intermediate to advanced competitive play.  There is a maximum of 24 players.  Sessions start on April 2nd.  Cost will be $30 for 9 sessions, and players from the spare list will pay $5.   Again, only one gym has been booked.

Since there is no way to determine actual demand for playing time, this schedule may be adjusted to fit with increased demand.  Register early to insure your spot.

Tuesday April 22nd and Tuesday May 20th.  Club Members only at Oliver Woods 11:00 to 1:00 pm.  An extra opportunity to play as the previous day, Oliver Woods is closed for Stat Holidays.

April 26th, and May 24th.  Oliver Woods. An introduction to Pickleball.  12:30 to 2:30 pm.  A great opportunity for new people to discover the joys of Pickleball.  Let your friends know. May 26th to June 30th.  Oliver Woods.  Skills and Drills 6:30 to 8:00 pm.  Open to all levels of players wishing to improve their game.  Register through Oliver Woods for both of these. Phone: 250-756-5200

July 25th to 27th.  Nanaimo Pickleball Tournament.  Events will be men’s singles, ladies singles, men’s doubles, ladies doubles, and mixed doubles.  The final format has yet to be decided and will be discussed when the entire executive is available. The decision will be whether we continue as we have in the past or switch to a rated tournament. Please let us know any thoughts you may have in this regard.

September 6th.  Mexican Scramble fun tournament.